Air Purification System Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate Request for Proposal (RFP) will not be issued. The solicitation number is LGCAC-5-0330 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions are those in effect though Federal Acquisition Circular 2005-69 and DFARS change notice 20130808. This is a notice that this order is full and open for all business concerns. The NAICS code is 811310 and the size standard is $7M. The offeror shall quote on an all or none basis. Written quotes are required (oral offers will not be accepted). Submission of quotes must be in accordance with FAR 52.212-1, Instructions to Offerors, Commercial Items. The Government will award a contract on the basis of the lowest priced technically acceptable offer. Please complete all information requested below (Cage Code, DUNS, etc.). Discussions. Since award will be based on initial responses, offerors are highly encouraged to quote their most advantageous pricing in their initial response. The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest. Mandatory Registrations. To be eligible to receive an award resulting from this solicitation, registration with the System for Award Management (SAM) must be current, no exceptions. The System for Award Management is the DOD Central Contractor Registration (CCR) database. To register, please visit https://www.sam.gov/portal/public/SAM/. Statement of Work. The supplies and services must comply with the requirements and specifications stated in the Statement of Work (dated 9/12/2013) attached. The vendor shall submit the response to this RFQ via email to the Contract Administrator: Synthya Barbee, Ph: +1 (555) 000-0000, E-mail: contact@example.gov; no later than 10:00 am CST on September 30, 2013 - Monday (or sooner if possible) in order to be considered timely. The Contracting Officer for this solicitation is Dorothy Coleman; contact@example.gov; Ph: +1 (555) 000-0000. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified for receipt of quote is "late" and will not be considered, unless the Contracting Officer determines that accepting the late quote would not unduly delay the award and acquisition or it was the only quote received. Air Purification System Maintenance Brand Name or Equal Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of discussion. Please complete the following Statement. Acceptance of Requirement Statement. "Insert Quoter/Company Name" takes no exception to the Statement of Work, Bid Schedule, and requirement of the RFQ. "Insert Quoter/Company Name" will have the required qualified personnel in place at the required location(s) on the first day of the period of performance. Please provide the information below: FOB (Select): Destination Origin Shipping Cost Included? Yes No Pricing Quoted: Open Market Payment Terms: Net 30 Days Other (Please specify) Delivery Date: Company Name: DUNS # Required Cage Code Number: POC: Telephone # E-Mail Address: Tax ID#: Warranty Information: Do you have the capacity to invoice electronically (invoicing through WAWF)? Business Size (please check all that apply in accordance to named NAICS code): Large Small 8(a) Certified HUBZone SDVOBS WOSB EDWOSB Summary of Quote Base Year $ Option Year 1 $ Option Year 2 $ Total Estimated Amount (including options) $ Base Year 1 Oct 2013 - 30 Sep 2014 Item No. Description Qty Unit Unit Price Extended Price 0001 Ingersoll-Rand 60 HP Rotary Screw Compressor Ingersoll-Rand Model #SSR EP Rotary Screw Compressor (Serial #CA2224U01282) Ingersoll-Rand Brand or equal Maintenance Kit, Coolant and Lubricant. (5 Gallons), Labor to cover scheduled service and initial start-up procedures in accordance with Statement of Work, dated 12 Sep 2013. 1 Ea. 0002 Ingersoll-Rand Refrigerated Air Dryer Ingersoll-Rand Model #TS325 Refrigerated Air Dryer (Serial #DR10011720-091801) in accordance with Statement of Work, dated 12 Sep 2013. 1 Ea. 0003 Ingersoll-Rand 10 HP Oilless Compressor Ingersoll-Rand Model #OL-10 Single Stage Oilless Compressor (Serial #0110090326), Ingersoll Rand Brand or equal Expandable Parts, Ingersoll Rand Brand Piston and Rings and Labor to Cover Scheduled Service Rings and Kit in accordance with Statement of Work, dated 12 Sep 2013. . 1 Ea. 0004 Del-Tech Pyramid 8000 Air Dryer/Purifier Del-Tech Model #8DM25-A Pyramid 8000 Air Dryer/Purifier (Serial #OMBA1012), Del-Tech Brand or equal Expandable parts and maintenance, labor and scheduled services in accordance with Statement of Work, dated 12 Sep 2013. . 1 Ea. 0005 Champion RCS 75 HP Air Compressor (Serial #S297689) Champion brand or equal maintenance kit. Champion brand oil. Labor and scheduled services in accordance with Statement of Work, dated 12 Sep 2013. . 1 Ea. 0006 Del-Monox Air Purification System (2 units). Del-Monox Model #5S13 Air Purification System (Serial #1180694-1), (Serial #1234153-1) Del-Monox Maintenance Kit, Labor to cover services in accordance with Statement of Work, dated 12 Sep 2013. . 1 Lot 0007 Comp-Air 75 HP Compressor Comp-Air Model #V300 DA-B 75 HP Reciprocating Compressor (Serial #E055-1007), Comp-Air Kit and Parts, labor to cover services in accordance with Statement of Work, dated 12 Sep 2013. 1 Ea. 0008 Pneumatech Refrigerated Air Dryer (Serial # C1304190) labor for this service to include cleaning materials in accordance with the Statement of work, dated 12 Sep 2013. 1 Ea. 0009 Emergency On-Call Service. 1 Lot $4,000 NTE 0010 Replacement Parts 1 Lot $4,000 NTE 1st Option Year 1 October 2014 - 30 September 2015 Item No. Description Qty Unit Unit Price Extended Price 1001 Ingersoll-Rand 60 HP Rotary Screw Compressor Ingersoll-Rand Model #SSR EP Rotary Screw Compressor (Serial #CA2224U01282) Ingersoll-Rand Brand or equal Maintenance Kit, Coolant and Lubricant. (5 Gallons), Labor to cover scheduled service and initial start-up procedures in accordance with Statement of Work, dated 12 Sep 2013. 1 Ea. 1002 Ingersoll-Rand Refrigerated Air Dryer Ingersoll-Rand Model #TS325 Refrigerated Air Dryer (Serial #DR10011720-091801) in accordance with Statement of Work, dated 12 Sep 2013. 1 Ea. 1003 Ingersoll-Rand 10 HP Oilless Compressor Ingersoll-Rand Model #OL-10 Single Stage Oilless Compressor (Serial #0110090326), Ingersoll Rand Brand or equal Expandable Parts, Ingersoll Rand Brand or equal Piston and Rings and Labor to Cover Scheduled Service Rings and Kit in accordance with Statement of Work, dated 12 Sep 2013. . 1 Ea. 1004 Del-Tech Pyramid 8000 Air Dryer/Purifier Del-Tech Model #8DM25-A Pyramid 8000 Air Dryer/Purifier (Serial #OMBA1012), Del-Tech Brand or equal Expandable parts and maintenance, labor and scheduled services in accordance with Statement of Work, dated 12 Sep 2013. . 1 Ea. 1005 Champion RCS 75 HP Air Compressor (Serial #S297689) Champion brand or equal maintenance kit. Champion or brand or oil. Labor and scheduled services in accordance with Statement of Work, dated 12 Sep 2013. . 1 Ea. 1006 Del-Monox Air Purification System (2 units). Del-Monox Model #5S13 Air Purification System (Serial #1180694-1), (Serial #1234153-1) Del-Monox Maintenance Kit, Labor to cover services in accordance with Statement of Work, dated 12 Sep 2013. . 1 Lot 1007 Comp-Air 75 HP Compressor Comp-Air Model #V300 DA-B 75 HP Reciprocating Compressor (Serial #E055-1007), Comp-Air Kit and Parts, labor to cover services in accordance with Statement of Work, dated 12 Sep 2013. 1 Ea. 1008 Pneumatech Refrigerated Air Dryer (Serial # C1304190) labor for this service to include cleaning materials in accordance with the Statement of work, dated 12 Sep 2013. 1 Ea. 1009 Emergency On-Call Service. 1 Lot $4,000 NTE 1010 Replacement Parts 1 Lot $4,000 NTE 2nd Option Year 1 October 2015 - 30 September 2016 Item No. Description Qty Unit Unit Price Extended Price 2001 Ingersoll-Rand 60 HP Rotary Screw Compressor Ingersoll-Rand Model #SSR EP Rotary Screw Compressor (Serial #CA2224U01282) Ingersoll-Rand Brand or equal Maintenance Kit, Coolant and Lubricant. (5 Gallons), Labor to cover scheduled service and initial start-up procedures in accordance with Statement of Work, dated 12 Sep 2013. 1 Ea. 2002 Ingersoll-Rand Refrigerated Air Dryer Ingersoll-Rand Model #TS325 Refrigerated Air Dryer (Serial #DR10011720-091801) in accordance with Statement of Work, dated 12 Sep 2013. 1 Ea. 2003 Ingersoll-Rand 10 HP Oilless Compressor Ingersoll-Rand Model #OL-10 Single Stage Oilless Compressor (Serial #0110090326), Ingersoll Rand Brand or equal Expandable Parts, Ingersoll Rand Brand or equal Piston and Rings and Labor to Cover Scheduled Service Rings and Kit in accordance with Statement of Work, dated 12 Sep 2013. . 1 Ea. 2004 Del-Tech Pyramid 8000 Air Dryer/Purifier Del-Tech Model #8DM25-A Pyramid 8000 Air Dryer/Purifier (Serial #OMBA1012), Del-Tech Brand or equal Expandable parts and maintenance, labor and scheduled services in accordance with Statement of Work, dated 12 Sep 2013. . 1 Ea. 2005 Champion RCS 75 HP Air Compressor (Serial #S297689) Champion brand or equal maintenance kit. Champion brand or equal oil. Labor and scheduled services in accordance with Statement of Work, dated 12 Sep 2013. . 1 Ea. 2006 Del-Monox Air Purification System (2 units). Del-Monox Model #5S13 Air Purification System (Serial #1180694-1), (Serial #1234153-1) Del-Monox Maintenance Kit, Labor to cover services in accordance with Statement of Work, dated 12 Sep 2013. . 1 Lot 2007 Comp-Air 75 HP Compressor Comp-Air Model #V300 DA-B 75 HP Reciprocating Compressor (Serial #E055-1007), Comp-Air Kit and Parts, labor to cover services in accordance with Statement of Work, dated 12 Sep 2013. 1 Ea. 2008 Pneumatech Refrigerated Air Dryer (Serial # C1304190) labor for this service to include cleaning materials in accordance with the Statement of work, dated 12 Sep 2013. 1 Ea. 2009 Emergency On-Call Service. 1 Lot $4,000 NTE 2010 Replacement Parts 1 Lot $4,000 NTE Total Attachment 1.................................. Statement of Work Attachment 2.................................. Register of Wage Determinations Under the Service Contract Act 2005-2522 (Revision 15 - 06/19/2013) Applicable clauses: (For full text reference, go to www.arnet.gov or http://farsite.hill.af.mil.) Select appropriate set aside clause: FAR 52.204-7 ...................... System for Award Management (Jul 2013) FAR 52.204-10 ....................... Reporting Executive Compensation and First-Tier Subcontract Awards. FAR 52.204-13 ..................... Central Contractor Registration Maintenance FAR 52.212-3 ...................... Offeror Representations and Certifications - Commercial Items FAR 52.212-4 ...................... Contract Terms and Conditions - Commercial Items FAR 52.212-5 ........................ Contract Terms & Conditions Required to Implement Status or Executive Orders - Commercial Items (Jan 2013) (DEVIATION) FAR 52.217-8..................... Option to Extend Services FAR 52.217-9..................... Option to Extend the Term of the Contract Rerepresentation (Apr 2012) FAR 52.222-3 ........................ Convict Labor FAR 52.222-19...................... Child Labor FAR 52.222-21 ..................... Prohibition of Segregated Facilities FAR 52.222-26 ...................... Equal Opportunity FAR 52.222-41 ...................... Service Contract Act of 1965 (Nov 2007) FAR 52.222-43 ...................... Fair Labor Standards and Service Contract Act- Price Adjustment (Multiple year and Option Contracts) (Sep 2009) FAR 52.222-50 ..................... Combating Trafficking in Persons FAR 52.223-18 ..................... Ban Text Messaging While Driving FAR 52.232-1 ...................... Payments FAR 52.232-18..................... Availability of Funds FAR 52.232-33 ...................... Payment by Electronic Funds Transfer - Central Contractor Registration FAR 52.233-3 ....................... Protest After Award FAR 52.237-2 ....................... Protection of Governemnt Buildings, Equipment, and Vegetation FAR 52.246-1 ....................... Contractor Inspection Requirements FAR 52.246-2 ........................ Inspection of Supplies - Fixed Price (Aug. 1996) FAR 52.246-4 ........................ Inspection of Services - Fixed Price (Aug. 1996) FAR 52.246-17 ...................... Warranty of Supplies of a Noncomplex Nature FAR 52.247-34 ...................... FOB Destination FAR 52.252-1 ....................... Solicitation Provisions Incorporated by Reference FAR 52.252-1 ....................... Clauses Incorporated by Reference FAR 52.252-5 ....................... Authorized Deviations in Provisions FAR 52.252-6 ....................... Authorized Deviations in Clauses DFAR 252.204-7003............... Control of Government Personnel Work Product DFAR 252.204-7004 (Alt A) .... System for Award Management (Alt A) DFAR 252.204-7007 (Alt A) ..... Annual Representations and Certifications (Alt A) DFAR 252.211-7003 .............. Item Identification & Valuation ADDENDUM TO 52.212-4 (LACKLAND 0007) (FEB 11) Paragraph (c) of Clause 52.212-4 is tailored as follows: (c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government. 52.217-8 - OPTION TO EXTEND SERVICES (NOV 1999) Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. The pricing evaluation shall include the extention of services and will be reviewed in the initial award process as part of the total evaluated price of offerors' proposals. Addtitionally, these rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 5 days prior to the expiration of the contract. (End of clause) 52.217-9 - OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 37months. (End of clause) 252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT . ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN 2012) (a) Definitions. As used in this clause- (1) "Contract financing payment" and "invoice payment" have the meanings given in section 32.001 of the Federal Acquisition Regulation. (2) "Electronic form" means any automated system that transmits information electronically from the initiating system to all affected systems. Facsimile, e-mail, and scanned documents are not acceptable electronic forms for submission of payment requests. However, scanned documents are acceptable when they are part of a submission of a payment request made using Wide Area WorkFlow (WAWF) or another electronic form authorized by the Contracting Officer. (3) "Payment request" means any request for contract financing payment or invoice payment submitted by the Contractor under this contract. (4) "Receiving report" means the data required by the clause at 252.246-7000, Material Inspection and Receiving Report. (b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests and receiving reports using WAWF, in one of the following electronic formats that WAWF accepts: Electronic Data Interchange, Secure File Transfer Protocol, or World Wide Web input. Information regarding WAWF is available on the Internet at https://wawf.eb.mil/. (c) The Contractor may submit a payment request and receiving report using other than WAWF only when- (1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment; (2) DoD makes payment for commercial transportation services provided under a Government rate tender or a contract for transportation services using a DoD-approved electronic third party payment system or other exempted vendor payment/invoicing system (e.g., PowerTrack, Transportation Financial Management System, and Cargo and Billing System); (3) DoD makes payment for rendered health care services using the TRICARE Encounter Data System (TEDS) as the electronic format; or (4) When the Governmentwide commercial purchase card is used as the method of payment, only submission of the receiving report in electronic form is required. (d) The Contractor shall submit any non-electronic payment requests using the method or methods specified in Section G of the contract. (e) In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests. 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the ''Web Based Training'' link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). (a) Invoice and Receiving Report (Combo); or (b) Invoice (stand-alone) and Receiving Report (stand-alone); or (c) Fast Pay (FAR 52.213-1) Invoice and Receiving Report Combo; or (d) Fast Pay (FAR 52.213-1) Invoice (stand-alone) and Receiving Report (stand-alone). (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. (i) Inspection location: Destination (ii) Acceptance location: Destination (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* _______________________________________________________ Field Name in WAWF Data to be entered in WAWF _______________________________________________________ Pay Official DoDAAC F67100 Issue By DoDAAC FA3047 Admin DoDAAC FA3047 Inspect By DoDAAC F2MT2M Ship To Code F2MT2M Ship From Code Not Applicable Mark For Code Not Applicable Service Approver (DoDAAC) F2MT2M Service Acceptor (DoDAAC) F2MT2M Accept at Other DoDAAC Not Applicable LPO DoDAAC F2MT2M DCAA Auditor DoDAAC Not Applicable Other DoDAAC(s) Not Applicable _______________________________________________________ (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the ''Send Additional Email Notifications'' field of WAWF once a document is submitted in the system. Financial Point of Contacts: SSgt ALEXIS G. CLARK +1 (555) 000-0000 contact@example.gov RACHEL E. DEMONE +1 (555) 000-0000 contact@example.gov SYNTHYA L. BARBEE Contract Administrator +1 (555) 000-0000 contact@example.gov DOROTHY A. COLEMAN Contracting Officer +1 (555) 000-0000 contact@example.gov (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. SSgt ALEXIS G. CLARK +1 (555) 000-0000 contact@example.gov RACHEL E. DEMONE +1 (555) 000-0000 contact@example.gov 2) For technical WAWF help, contact the WAWF helpdesk at +1 (555) 000-0000. (End of clause) 5352.201-9101 Ombudsman As prescribed in 5301.9103, insert the following clause: OMBUDSMAN (NOV 2012) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/DRU/AFISRA ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/AFISRA ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number +1 (555) 000-0000, facsimile number +1 (555) 000-0000. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) FORMER AETC CLAUSES (LACKLAND 0009) (FEB 11) Smoking in AETC Facilities Contractors are advised that the Commander has placed restrictions on the smoking of tobacco products in AETC facilities. AFI 40-102, Tobacco Use in the Air Force, and its AETC Supplement 1, outline the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as government personnel. Smoking is permitted only in designated smoking areas. JBSA Lackland Traffic Code All applicable Traffic Codes will be enforced and apply to all personnel operating vehicles on JBSA Lackland. They are extracted from LAFB Instruction 31-204. For a complete listing of all JBSA Lackland Traffic Codes and all other applicable traffic policies and procedures, please contact the Contracting Office for a copy of LAFB Instruction 31-204. Cell Phone Usage Contractors are advised that LAFB Instruction 31-204 prohibits cellular telephone usage when approaching and entering any installation entry gate, or exiting of JBSA Lackland. Cell phone usage by drivers on JBSA Lackland is prohibited in moving vehicles unless used with a hands-free device. The 802nd Security Forces Squadron (SFS) is strictly enforcing this regulation. Those found in violation of this regulation are subject to be ticketed. Base Fire Prevention Program The contractor will be required to comply with the applicable Fire Prevention Program, for JBSA Lackland the applicable directive is LAFB Instruction 32-2001, dated 20 Feb 04. Contact the Contracting Office for a copy of LAFB Instruction 32-2001. SECURITY REQUIREMENTS FOR UNCLASSIFIED SOLICITATIONS AND CONTRACTS (LACKLAND 0010) (FEB 11) 1. Base Entry and Vehicle Control Requirements. Contractor shall comply with AFFARS Clause 5352.242-9000, "Contractor access to Air Force installations" which is hereby incorporated by reference if not otherwise included. Contractor personnel shall comply with all on-base traffic laws. Background investigations will be conducted by the government at no additional cost to the contractor on all contractor personnel prior to issuance of any base pass. 2. Government Computer Access Requirements. If this contract requires contractor personnel to have access to government computers, contractor personnel requiring access to government computers shall successfully complete, a National Agency Check with Inquiries (NACI) request, before obtaining access to the computer. These investigations shall be submitted by the government at no additional cost to the contractor. All contractor employees affected by this requirement must have completed an acceptable submission that complies with all directions for completion of the investigation request through the government security office within 30 calendar days of Contract Award or Notice of Award. To begin this process, all affected contractor employees must complete within 15 calendar days after Contract Award or Notice of Award Standard Form 85P worksheet that can be downloaded from http://www.opm.gov/forms/pdf_fill/SF85P.pdf . The contractor shall notify the Contracting Officer Representative (COR) or Government Inspector when the worksheet is complete. The affected employee will then be scheduled by the government for two or more appointments to complete the security package. If at any point after submission of the security worksheet, disqualifying information is discovered or developed, the government reserves the right to deny computer access. In this instance the Contracting Officer will notify the contractor of the denial. That individual will no longer be allowed to perform duties requiring computer access. After submission of the complete security package through the security office and completion of an adjudicated NACI, contractor employees may obtain their "Common Access Card" (CAC) for the duration of their contract, unless disqualifying information is subsequently discovered. In this instance access will be revoked. The NACI adjudication process normally takes 2 to 5 months after submission of the package. Contractor shall comply with AFFARS Clause 5352.242-9001 Common Access Cards (CACs) for Contractor Personnel which is hereby incorporated by reference if not otherwise included. The contractor shall comply with DODD 5200.08R Physical Security Program, (Chapter 3, Section C.3) requirements. 3. Installation Access. Criminal History Check will be conducted on all prime/subcontractor employees requiring base access. The contractor shall provide the Contracting Officer and the Information Protection Office a current list of employees needing access within 3 working days after receiving award or Notice of Award. The list shall include employee's name, date of birth, state driver's license/state ID number and state of issue. Notifications of contractor employee additions and deletions shall be provided with the same information listed above and within 3 working days. Within 10 business days after receipt of the list the Government will notify the Contractor that installation access passes are available for those employees clearing the criminal history check. The duration of any pass issued will not exceed one year or the duration of the contract, whichever is shorter. This process will be repeated at the exercise of any option period. 4. Government Data. The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW with the records management procedures in Air Force Instruction (AFI) 33 - 322, Records Management Program, Air Force Manual (AFMAN) 33-363, Management of Records, and the Air Force Records Disposition Schedule (AFRDS) located at https://www.my.af.mil/gcss-af61a/afrims/afrims/rims.cfm 5. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume 1, Criminal Investigations and Volume-2, Protective Service Matters and AFI 31-401 (Chapter 8). Contractor shall report to Security Forces any information or circumstances which may pose a threat to DOD or contractor personnel, resources, or DOD information. 6. Freedom of Information. The contractor shall not respond to any Freedom of Information Act request or release any information in response to a Freedom of Information request. Any request for information received by the contractor under the Freedom of Information Act will be referred to the Contracting Officer. 7. Physical Security. The contractor shall comply with Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured. 8. Key Control. The contractor shall safeguard all keys issued by the government and ensure they are used only by authorized contractor personnel. The contractor shall not duplicate issued keys and shall report lost keys to the contracting officer immediately. The contractor will be charged for lost keys, re-keying, and lock replacement as applicable. 9. Additional Security Requirements. NACI'...