APF (APPROPRIATED FUND) MENSA OPERATIONS USAG ITALY, DARBY MILITARY COMMUNITY
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The contract pertains to the operation of a mensa facility at the Darby Military Community in Livorno, Italy, under the solicitation number W912PF26QA011, requiring comprehensive food service operations including procurement of ingredients, meal preparation and service, and facility cleaning, all in strict compliance with both U.S. Army regulations and Italian health and safety laws such as D.lgs. 81/2008, A.S.L. standards, and EU food packaging directives. The scope encompasses daily and weekly cleaning of all kitchen and dining areas, dishwashing, waste segregation, stainless steel polishing, and adherence to detailed hygiene and safety protocols, with performance monitored through a Quality Control Plan and Government Quality Assurance Surveillance Plan, requiring an 85.7% compliance rate for acceptance. The contract is structured as a firm fixed-price requirement-type award with a base year from July 1, 2026, to June 30, 2027, and four one-year option periods extending through June 30, 2031, with pricing submitted via SF1449 using all-inclusive unit costs covering labor, overhead, profit, and phase-in/out periods. Proposals must be submitted electronically by 12:00 PM on July 24, 2026, to designated government email addresses, adhering to strict formatting rules including Times New Roman 10-point font, single spacing, no hyperlinks, and a three-volume structure with defined page limits for technical submissions. Offerors must demonstrate technical acceptability through company experience, meal planning, and key personnel qualifications, with the Contract Manager and Alternate required to have at least two years of food facility management experience and English proficiency at level 3. Non-price factors are pass/fail, and award will be made under a Lowest Price Technically Acceptable methodology. Mandatory compliance with Italian regulations requires submission of a current Chamber of Commerce Certificate, a DURC certificate not older than 90 days, an Anti-Mafia self-certification, and proof of ISO 9001, ISO 14001, ISO 22000, ISO 22005, IFS Food Version 6, and OHSAS 18001 certifications. Invoicing must be conducted exclusively through the Wide Area Workflow system, requiring uploading of a paper invoice, a valid DURC certificate, and a signed statement certifying performance alignment
General Info
Contract Value
$1,862,189.62Place of Performance
AE, ITASet-Aside
Awardee
COMPASS GROUP ITALIA S.P.A.Award Issued Date
Timeline
Organization & Contact Information
Full Description
NOTE: This is to inform all the interested vendors the Pre-Quote Conference via Teams to be hedl on 18 March 2026 and the site visit to be held on 20 March 2026, due to administrative reasons, will not be held on cited dates. The new dates will be posted in the next few days.
Be advised that the solicitation will be posted in the next few days.
REQUIREMENT TITLE: W912PF-25-Q-A011 – APF (APPROPRIATED FUND) MENSA OPERATIONS USAG ITALY, DARBY MILITARY COMMUNITY
DESCRIPTION OF THE PROJECT: The Contractor shall provide all Mensa services including, but not limited to, purchasing food ingredients, preparing, cooking, and serving food and drink items and cleaning the Mensa assigned areas. The Contractor shall provide all labor, management, tools, supplies, chemicals, supervision, and other items or services to perform. The contractor shall accomplish in the performance of this contract respecting this Performance Work Statement (PWS) and all applicable and current US and Host Nation laws and regulations including, but not limited to, Italian A.S.L. (Azienda Sanitaria Locale), Host Nation Public Sanitary Department (Dipartimento Sanita’ Pubblica) standards, applicable Italian food service law; D.lgs. 81/2008 Testo Unico sulla sicurezza del lavoro, US Army food regulations; Army Regulations AR 30-22; DA PAM 30-22; DA PAM 738-750; TB MED 530; FM 21-10; FM 10-23; FM 10-24; and TM 10-412. The US regulations can be obtained at http://www.apd.army.mil.
PRODUCT SERVICE CODE: S203 Food Services
NORTH INDUSTRY CLASSIFICATION SYSTEM (NAICS): 722310 Food Service Contractors
LOCATION OF THE WORK: The site of the proposed service is Darby Military Community, Livorno, Italy.
METHOD OF CONTRACTING: This will be a Request for Quotation (RFQ) resulting in a Firm Fixed Price Requirements Type Contract.
PERFORMANCE PERIOD: The Government contemplates issuing a Requirement type contract for one year plus four (4) option years. See below for details:
Base Year: 01 July 2026 – 30 June 2027
Option Year One: 01 July 2027 – 30 June 2028
Option Year Two: 01 July 2028 – 30 June 2029
Option Year Three: 01 July 2029 – 30 June 2030
Option Year Four: 01 July 2030 – 30 June 2031
SITE VISIT: The Pre-Quote Conference will be held via Teams on 18 March 2026, 09:30 hrs. Be advised that the date and date are estimated and subject to changes. Please send an email to Ms. Zanobini and Mr. Deluca, indicating your intent to participate in the conference and providing the names and email addresses of the people that would like to participate. A link with the invitation will be sent before the pre-quote conference date and time.
In addition, a site visit will be held on 20 March 2026 at 10:00 hrs. Be advised that the date and date are estimated and subject to changes. The meeting point is at Gate 27, Depot Area, Via Aurelia, Tombolo (Pisa).
In order to participate all interested parties will be invited to indicate their interest by submitting an email not later than Close of Business (COB) by 27 February 2026, to contact@example.gov and contact@example.gov. Please indicate in your e-mail the solicitation number and the name of the company, address, phone number, fax number, e-mail address, and name(s) of the person(s) who will be present at the site visit (maximum two persons): first name, last name, date of birth, place of birth, type and number of identification document. Please attach the Identification Document (Carta di Identita’) and provide vehicle type and plate number to the e-mail. Only the persons who have provided the personal data will be allowed to attend the site visit. The guards will check the identification card at the gate. The offerors not present on the list will be denied the entrance to the installation.
MISCELLANEOUS: the solicitation package including the Performance Work Statement, the safety documentation and all additional information is expected to be posted the last week of February on the following webpage: https://sam.gov/.
IMPORTANT NOTICE: Offerors are reminded that to be awarded a government contract you MUST:
i. New Unique Entity Identifier (UEI). For more information about UEI, please visit https://www.gsa.gov/aboutus/organization/federalacquisition-service/office-of-systems-management/integrated-award-environmentiae/iae-systems-informationkit/unique-entityidentifier-update
ii. Have a CAGE/NCAGE number -American Contractor: CAGE code will be generated upon completion of SAM registration. -Italian Contractor: NCAGE code can be obtained via https://www.siac.difesa.it/tiki/tikiindex.php?page=NCAGE.
iii. Be registered in the System for Award Management (SAM) website (https://www.sam.gov/portal/public/SAM/). Please ensure that your firm is registered with SAM and all information is current. Within your SAM registration, please ensure the following required provisions are completed: 52.212-3 Offeror Representations and Certifications--Commercial Products and Commercial
Services; 52.204-26 Covered Telecommunications Equipment Or Services-Representation (Dec2019); 52.204-24 Representation
Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021).
If you are not registered or your information is not current, you need to go to https://www.sam.gov/portal/public/SAM/ and fill out a web-based application. You must have a New Unique Entity Identifier (UEI) to start this process. Please begin the process
as soon as you receive this RFQ to speed up the contracting process in the event that you are the winning bidder.
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