ADVANCE PROCUREMENT NOTICE FACILITIES MAINTENANCE AND SUPPORT SERVICES NORTHERN CANADA (WITH SECURITY REQUIREMENTS) PURPOSE OF THIS ADVANCE PROCUREMENT NOTICE
This is not a bid solicitation nor a request for proposals.
This is an advance notice for potential contracts with anticipated security requirements to provide interested contractors an opportunity to begin the sponsorship process for obtaining (if required) the anticipated security clearance(s). Note that there is no guarantee that these solicitation(s) will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.
Description of the Project and Services
The Department of National Defence requires Facilities Maintenance and Support Services for approximately 100 existing buildings and associated utility infrastructure with an approximate total gross floor area of 60,000 m2. In addition to the buildings there are utility services, parking lots, sidewalks, roads and landscaped areas that form part of the site included under the provisions of the project(s).
The site locations are as follows:
Manitoba: Churchill
Northwest Territories: Inuvik, Yellowknife
Yukon: Whitehorse
Nunavut: Eureka, Resolute Bay, Gascoyne Inlet, Nanisivik Naval Facility, Rankin Inlet, Iqaluit,
The services provided by the Contractor may vary based on Sites: All the services listed will have Scheduled and/or “On-Demand" requirements.
Hard Services
Building Envelope Maintenance
Heating, Ventilation, Air Conditioning & Refrigeration Systems
Door Systems
Electrical Systems
Elevator and Lifting Systems
Plumbing Systems
Fire Detection and Suppression Systems
Generators
Life Safety Systems
Security and Access Control Systems
Kitchen Appliances and Equipment
Soft Services
Integrated Pest Management Services
Landscaping and Grounds Maintenance Services
Janitorial Services
Hazardous Waste Management Services
Environmental Services
Snow and Ice Control Services
Solid Waste Management
Utility Billing Support Services
Facilities Support Services
Service Management & Coordination
Maintenance Program Management
Emergency Readiness and Response
Asset Investment Advice
Help Desk Services
The Contractor(s) will also be required to undertake work that is outside the scope of the scheduled and demand services. This work will be priced, managed and implemented using an Additional Work Request (AWR) process.
The services will be delivered through Facility Maintenance and Support Services (FM) contracts. It is anticipated that one contract will cover locations in Manitoba, the Northwest Territories, and Yukon (Total potential estimated value: $280M), and a separate contract will cover locations in Nunavut (Total potential estimated value: $200M). Each initial contract is expected to have a term of five (5) years, with provisions for two (2) additional option periods of three (3) years each, for a total potential contract duration of up to eleven (11) years.
These solicitations will be initiated in Winter 2026/2027 timeframe with Service Commencement in Winter 2028. This is conditional on the Project(s) receiving approval to proceed by the Department of National Defence (DND).
The Government of Canada is committed to advancing reconciliation and fostering meaningful engagement with Indigenous Peoples. In alignment with these commitments, the Department of National Defence (DND) seeks to create opportunities for Indigenous businesses and communities through (sub)contracting, employment, and training initiatives associated with the proposed program of work.
It is anticipated that Indigenous communities will benefit from potential subcontracting, employment, and training opportunities arising from this program of work.
Contract Award and Anticipated Security Requirements
To be eligible for contract award, a proponent will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.
The anticipated security clearance level for this contract is Facility Security Clearance (FSC) at the level of Secret.
Industrial Security Program Sponsorship
Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that intend to submit a proposal on one or more of these projects and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential proponents with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, contractors are asked to quote the following information, among other things:
Advance Procurement Notice (APN) number (Project number on the MERX notice);
Contract number 84735; and
Level of clearance requested to be sponsored for.
Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractors to provide assistance for the completion of the sponsorship request packages.
Once DCC has determined, at its entire discretion, that a contractor:
has started the sponsorship process prior to the solicitation(s) (Contract number(s) listed on their request for sponsorship) being advertised on MERX,
has met all the material requirements of the sponsorship request package, and
has submitted a proposal.
DCC will send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.
Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca
Any questions relating to this Advance Procurement Notice can be addressed to:
Eric Ndayambaza
Coordinator, Contract Services
Defence Construction Canada
343-576-9347
Eric.Ndayambaza@dcc-cdc.gc.ca
Disclaimer
DCC is only providing assistance, at its entire discretion, for the above-stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above-stated sponsorship process.
Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
