This Solicitation opportunity from Arkansas was posted on October 7, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Audio/Video Services For Lrsd Graduation Ceremonies
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The Little Rock School District is seeking proposals for comprehensive audio and video services to support its 2026 Graduation Ceremonies at Barton Coliseum, scheduled for May 21, 2026, with four separate ceremonies throughout the day. Interested vendors are required to submit their proposals electronically via the district’s designated online platform, with a response deadline of October 14, 2025. The scope of work includes staging, video wall setup, camera operations for live streaming and magnification, sound system deployment, rigging, lighting, power distribution, and transportation logistics. The district emphasizes the importance of experienced vendors familiar with the venue and equipped with appropriate, up-to-date technology. Evaluation criteria will prioritize company qualifications, experience, equipment age and quality, cost, and references, with the contract awarded to the most responsible and responsive proposer. The procurement process is managed solely by the district’s Procurement Department, and direct contact with other district staff is prohibited to ensure fairness. The contract size is estimated to range between $50,000 and $150,000, and the district reserves the right to reject any proposals or waive formalities if deemed in its best interest. Questions regarding the RFP must be submitted by October 10, 2025, and all responses and clarifications will be publicly posted. The district’s selection process will consider vendor experience, technical capability, cost, and references, aiming to secure a single contractor capable of delivering all required services. The comprehensive scope and detailed requirements are outlined in the official bid documents, which are accessible online. The district’s goal is to ensure a seamless, professional presentation for the graduation ceremonies while maintaining transparency and fairness throughout the procurement process.
General Info
Place of Performance
AR, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Graduation 1 – 8:00 am Graduation 2 – 12:00 pm Graduation 3 – 3:30 pm Graduation 4 – 7:00 pm
The complete request for proposal is available online at https://lrsd.ionwave.net. Interested proposers must register at this site to submit a bid electronically. This is the preferred method of submission.
Proposals will be taken under advisement upon closing, and successful proposers will be notified as soon as an evaluation is completed. The District will negotiate, as appropriate, with the apparent acceptable proposers. Questions relating to this RFP should be submitted under the questions tab before the question deadline, 10:00 a.m. October 10, 2025. All questions received and the corresponding answers will be posted publicly for all vendors. No verbal responses will be provided. District will not respond to questions after this time and date. The complete scope of work is available in the attachment section of this bid request.
ISSUING OFFICE
This RFP is issued by the Procurement Department, Little Rock School District. The Procurement Department is the sole point of contact between proposers and the District on matters pertaining to the award of any contract resulting from this RFP. Proposers under no circumstances shall contact any other Little Rock School District administrators or staff at any time during this procurement process. Any contact with Little Rock School District administrators or staff could result in your bid being disqualified.
EVALUATION CRITERIA AND AWARD The contract will be awarded to the contractor who submits the most responsible, responsive offer complying with the instructions specified within. The Owner reserves the right to reject any or all proposals or to waive any formalities or technicalities in any proposal should such be deemed to be in the best interest of the Owner. The proposed costs, fees or expenses will weigh heavily in the award of any resulting contract but will not necessarily be the determining factor. The District intends to review all proposals. The District intends to award a single contract for all products/services. The District will utilize, but not be limited to, the following criteria in reviewing proposals received.
Company Profile (Executive Summary/Vendor’s Ability to Perform/ Qualifications/Vendor’s Experience)/Years in Business Familiarity with Venue/location Age and types of equipment to be used to provide service Cost References
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