This Solicitation opportunity from Arkansas was posted on September 15, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Audio/Video Services For Lrsd Graduation Ceremonies
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The Little Rock School District is seeking proposals for comprehensive audio and video services to support its 2026 graduation ceremonies at Barton Coliseum, scheduled for May 21, 2026, with four separate ceremonies throughout the day. Interested vendors are required to submit their proposals electronically via the district’s designated online platform, with a response deadline of October 2, 2025. The district emphasizes the importance of the vendor’s experience, equipment quality, familiarity with the venue, cost, and references in the evaluation process. The contract is expected to be valued between $50,000 and $150,000, and the district reserves the right to reject any proposals or negotiate terms with the most responsible and responsive bidder. The procurement process is managed exclusively through the district’s Procurement Department, and all questions regarding the RFP must be submitted by September 22, 2025, with responses posted publicly. The scope of work, detailed in the attached documents, likely includes providing state-of-the-art audio and visual equipment, technical support, and operational services to ensure the successful delivery of the graduation events. The district’s selection criteria also consider the vendor’s ability to demonstrate relevant experience, the age and types of equipment proposed, and the vendor’s overall capacity to meet the district’s needs. The procurement process underscores the district’s commitment to transparency and fairness, with a focus on selecting a vendor capable of delivering high-quality services within the specified budget and schedule. The awarded contract will be a single comprehensive agreement covering all required products and services for the graduation ceremonies.
General Info
Agency
Place of Performance
AR, USASet-Aside
Documents
5AI Contract Breakdown
Uniform Contract FormatContract not broken down yet
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Timeline
Submission Closed
Organization & Contact Information
Full Description
Graduation 1 – 8:00 am Graduation 2 – 12:00 pm Graduation 3 – 3:30 pm Graduation 4 – 7:00 pm
The complete request for proposal is available online at https://lrsd.ionwave.net. Interested proposers must register at this site to submit a bid electronically. This is the preferred method of submission.
Proposals will be taken under advisement upon closing, and successful proposers will be notified as soon as an evaluation is completed. The District will negotiate, as appropriate, with the apparent acceptable proposers. Questions relating to this RFP should be submitted under the questions tab before the question deadline, 10:00 a.m. September 22, 2025. All questions received and the corresponding answers will be posted publicly for all vendors. No verbal responses will be provided. District will not respond to questions after this time and date. The complete scope of work is available in the attachment section of this bid request.
ISSUING OFFICE
This RFP is issued by the Procurement Department, Little Rock School District. The Procurement Department is the sole point of contact between proposers and the District on matters pertaining to the award of any contract resulting from this RFP. Proposers under no circumstances shall contact any other Little Rock School District administrators or staff at any time during this procurement process. Any contact with Little Rock School District administrators or staff could result in your bid being disqualified.
EVALUATION CRITERIA AND AWARD The contract will be awarded to the contractor who submits the most responsible, responsive offer complying with the instructions specified within. The Owner reserves the right to reject any or all proposals or to waive any formalities or technicalities in any proposal should such be deemed to be in the best interest of the Owner. The proposed costs, fees or expenses will weigh heavily in the award of any resulting contract but will not necessarily be the determining factor. The District intends to review all proposals. The District intends to award a single contract for all products/services. The District will utilize, but not be limited to, the following criteria in reviewing proposals received.
Company Profile (Executive Summary/Vendor’s Ability to Perform/ Qualifications/Vendor’s Experience)/Years in Business Familiarity with Venue/location Age and types of equipment to be used to provide service Cost References
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