This Solicitation opportunity from California was posted on May 9, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFP for Audio/Video Services Recording/Broadcasting Services and/or to Provide Design/Specifications, and/or to Procure and Install A/V Equipment for County Chambers for County Meetings

Closed

2025-POSTING-018State & Local

Submission Closed05/30/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 512191

Federal

LIPTM00395 - MULTI-MEDIA IPT - TPL 24-069/071A - DoD ESI (C)The Multi-Media IPT contract, identified as LIPTM00395 and TPL 24-069/071A, is a forecast opportunity issued by the Naval Information Warfare Systems Command, specifically Niwc Atlantic. This requirement falls under NAICS code 512191 and is designated for performance in North Charleston. The procurement is managed by Contracting Officer Christopher M. Brown, with Lauryn Andrade serving as the secondary point of contact. Further details regarding this acquisition are available through the Naval Information Warfare Systems long range acquisition estimate.

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Video Captioning Services, Term Contract

Solicitation # RFB B-10000577

Baltimore County, Maryland, through its Office of Information Technology, is soliciting bids for a term contract to provide professional video captioning and transcription services for County-produced videos and podcasts, including WebEx sessions. The successful vendor must provide services in both English and Spanish, with a requirement that all work be performed within the United States. Key deliverables include separate SRT caption files and TXT transcript files, which must be delivered within 48 hours of receipt, with any necessary corrections completed within one business day. The contract mandates a 99 percent accuracy threshold and strict compliance with accessibility standards, including Section 508, the Americans with Disabilities Act, WCAG 2.1, and the CVAA. The contract will be awarded to the lowest responsive and responsible bidder, with evaluation factors including price, past performance, and the ability to meet technical requirements. Qualified bidders must possess at least five years of experience in professional captioning and provide three references from similar contracts serviced within the last 18 months. Mandatory submission requirements include a Procurement Affidavit, Taxpayer Identification Number certification, and a signed proposal page, all submitted via the OpenGov Procurement Portal by October 28, 2026. Additionally, the vendor must maintain comprehensive insurance coverage, including general liability, automobile liability, and workers compensation with minimum limits of 1 million dollars, and comply with HIPAA regulations.

Office of Information Technology

POSTED

DEADLINE

UMDAR-2027-1152 UMDAR Commencement Webcast and Jumbo Trons

Solicitation # BD-27-1109-UMDAR-DAR-134231

The University of Massachusetts Dartmouth Campus is seeking an open market bid for live production, webcast, and LED Jumbo Tron services to support its annual commencement ceremonies held at Cressy Field. This solicitation, identified as BD-27-1109-UMDAR-DAR-134231, was posted on October 7, 2026, with a response deadline and bid opening date of October 29, 2026, at 4:00 PM. The procurement falls under NAICS code 512191 and is managed by purchaser Zachary Gull. Administrative details specify that the bill-to address is the UPST Procurement Office in Shrewsbury, Massachusetts, with invoicing handled via email at [email hidden]. While the solicitation provides a specific line item for the required services, it does not list a predetermined contract value or unit cost. Interested parties can access the bid documents through the designated SciQuest portal, though the solicitation indicates that electronic quotes are not allowed.

UMDAR - Dartmouth Campus

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DEADLINE

RFxPremier Sports Video Technology

Solicitation # 26RFP-DL27-100

Solicitation 26RFP-DL27-100 is a request for proposals issued by the State of Utah Division of Purchasing and Alpine School District, with participation from the South Dakota State Government, to establish Master Agreements for Sports Video Technology. The objective of this procurement is to obtain the best value for providing technology and services to all participating states. The scope of work encompasses a wide range of commodities, including television monitors, video camera-recorders for both portable and studio use, editing and special effects systems, complete audio/video production services, and the rental or lease of audio/video equipment and accessories. The solicitation was posted on October 1, 2026, and requires all vendor proposals to be submitted by November 17, 2026, at 12 PM MT. This procurement falls under NAICS code 512191. While the South Dakota State Government is a participating entity, the procurement is led by Utah agencies. Detailed evaluation criteria, contract clauses, and full terms and conditions are hosted externally on the RFx Premier website. The contract administration for this request was initiated by Andrew Van Kuren.

South Dakota State Government

POSTED

DEADLINE

LIPTM00395 - MULTI-MEDIA IPT - TPL 24-069/071A - NASA SEWP (C)The Multi-Media IPT contract, identified as LIPTM00395 and TPL 24-069/071A, is a forecast opportunity issued by the Naval Information Warfare Systems Command, specifically Niwc Atlantic. This procurement is intended to be facilitated through the NASA SEWP (C) vehicle under NAICS code 512191. The primary place of performance for this requirement is located in North Charleston. Administrative oversight for this action is managed by Contracting Officer Christopher M. Brown, with Lauryn Andrade serving as the secondary point of contact. The forecast was posted on September 27, 2026, providing early notification of the government's acquisition intent for multi-media capabilities.

POSTED

DEADLINE

Vehicle Recompete: Bpa 68HERH22A0034This blanket purchase agreement, numbered 68HERH22A0034, provides multimedia services to support the Environmental Protection Agency's Office of the Administrator. Managed by the Tribal and Science Division Water, the contract has an IDV ceiling of 1,750,000 dollars and an ordering period that extends through August 31, 2027. The Maslow Media Group Inc is the primary provider, executing various task orders including official portrait photography for agency leadership, graphics updates for the Center for Radon and Air Toxics, and the development of a climate adaptation training course. The contract is currently classified as likely for recompete with a medium confidence level.

Tribal & Science Division Water

POSTED

DEADLINE

Vehicle Recompete: Bpa 68HERH22A0034Blanket Purchase Agreement 68HERH22A0034 is a contract established by the Environmental Protection Agency's Tribal and Science Division Water to provide multimedia services for the Office of the Administrator. The agreement has an IDV ceiling of 1,750,000 dollars and an ordering period that extends through August 31, 2027. The Maslow Media Group Inc is the primary provider under this vehicle, delivering services such as official portrait photography for agency leadership, graphics updates for historic reports for the Center for Radon and Air Toxics, and the creation of a climate adaptation training course. This contract is currently classified as likely to be competed for a recompete.

Tribal & Science Division Water

POSTED

8 months ago

DEADLINE

N/A

AI Contract Overview

The County of San Benito is seeking proposals from qualified vendors to provide comprehensive audio and video recording services for government meetings, design and specifications for upgrading existing audiovisual systems, and/or supply and install new A/V equipment in the Board chambers. The selected provider will be responsible for operating public access channels, developing operational policies, ensuring high-quality audiovisual output that complies with regulatory standards, and making recordings accessible to the public through broadcasting or online platforms like YouTube. Additionally, the contract includes offering training for in-house staff, providing playback and cablecast services, and staffing professional video production services to support transparent communication and community engagement. This initiative aims to enhance the documentation and public accessibility of government meetings, thereby promoting transparency and community participation. The contract, with a value estimated between $100,000 and $500,000, is open to proposals until May 30, 2025. The County, serving approximately 67,000 residents in California, emphasizes the importance of effective audiovisual solutions to uphold its commitment to public service and open government. The primary point of contact for this solicitation is Barbara Thompson, reachable via email or phone.

General Info

Agency

California → County of San Benito

NAICS

512191 - Teleproduction and Other Postproduction Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

2025-POSTING-018: Audio/Video Services for County Chambers

rfp

High

San Benito County and CMAP Agreement (2021)

contract-document

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedMay 9

Solicitation

Response DeadlineMay 30

Deadline has passed

Submission Closed

05/30/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyCalifornia → County of San Benito

Contacts1 person available

OfficeN/A

Organization / Agency

California → County of San Benito

Office AddressN/A

Contacts

Barbara Thompson

contact@example.gov

+1 (555) 000-0000

Full Description

The County of San Benito, hereinafter referred to as County, invites responses to a Request for Proposals. This Request for Proposal (RFP) seeks qualified vendors to provide one or more of the following services. Proposers may propose one or more of these services. A proposal on all of the services below is not required.a) to provide comprehensive audio and video recording services to capture and document government meetings effectively b) Provide the design/specifications of new equipment needed to upgrade the current A/V system; and/orc) Providing price quotes for the provision of all audio/visual equipment needed in the Board chambers, for the purchase and installation of said equipment. See below for details. A selected provider will be responsible for operating Public, Educational, and Government Access Cable Channel(s), developing operational policies and procedures, and ensuring that all audiovisual output meets the highest standards of quality and compliance with applicable regulatory requirements. This initiative supports our commitment to transparency and community engagement by making recorded meetings accessible to the public.Operation of Public, Educational, and Government Access Cable Channel(s), to the extent legally allowed, otherwise recording meetings for broadcasting on YouTube.Development of Operating Policies and ProceduresProvision of Training for in-house teamsPlayback/Cablecast services for recorded contentProfessional Video Production Services staffingThe audiovisual services are essential for ensuring that our meetings are accurately documented and publicly accessible. Effective audio and video documentation enhances community participation, promotes transparency in government operations, and ensures that critical information is available to all stakeholders without barriers. Comprehensive audiovisual solutions will allow the agency to uphold its commitment to effective communication and public service.San Benito County has a population of approximately 67,000 residents, inclusive of two incorporated cities, the City of Hollister, and the City of San Juan Bautista. The County is located 30 minutes east of Monterey Bay and 45 minutes south of San Jose, and is a General Law County that operates under a County Board of Supervisors, a County Administrative Officer, and elected and appointed Department Heads.