Automated Meeting Archiving and Records Management System

The City of Roswell is seeking a subcontractor to implement a digital system designed to automatically archive, index, and retrieve recorded municipal meetings with full search functionality, precise timestamping, and long-term retention capabilities that align strictly with local records management policies. The system must ensure secure, compliant storage of meeting recordings and associated metadata, enabling efficient public access and internal retrieval while meeting statutory requirements for government transparency and archival integrity. The solution must be scalable, reliable, and capable of integrating with existing municipal infrastructure without disrupting ongoing operations. This opportunity is posted as a subcontract under NAICS code 511210 and was made available on August 10, 2026, with responses due by September 1, 2026. The project is tied to the Georgia state procurement system under the event number PE-66079-NONST-2026-000000063, and while the specific location of performance is not detailed, the work is intended to support the City of Roswell’s operational and legal obligations. All deliverables must meet the city’s standards for data preservation, accessibility, and compliance, with no flexibility in adherence to archival timelines or record classification rules.