BID FD02 Janitorial

The contract involves providing comprehensive janitorial services for the Resource Management Center Office and Storage Building located at 25185 Great Cove Road, McConnellsburg, Pennsylvania, within the Buchanan Forest District of the Department of Conservation and Natural Resources. The scope includes weekly cleaning tasks such as vacuuming, dusting, trash removal, restroom sanitation, kitchen cleaning, window washing, and specialized carpet care, along with semi-annual deep cleaning activities like carpet shampooing and window washing. Contractors are responsible for furnishing environmentally friendly cleaning supplies approved by the District Forester, and must adhere to specified quality standards, completing weekly checklists to verify service completion. The contract is initially set for a period starting upon award or October 1, 2025, through September 30, 2026, with potential renewal options extending up to five years total, contingent upon mutual agreement and funding. The procurement process is conducted via a sealed Invitation for Bids, with evaluation based on responsiveness, responsibility, and lowest price. Bids must be timely received, properly signed, and submitted electronically by September 2, 2025. Only self-certified small businesses, certified through the Pennsylvania Department of General Services prior to bid opening, are eligible to participate. The contract incorporates a comprehensive set of FAR clauses covering terms and conditions, legal compliance, environmental standards, liability, and dispute resolution. Payment will be made through ACH direct deposit, contingent upon submission of detailed, itemized invoices that match purchase order line items. The contract emphasizes strict adherence to environmental and safety regulations, background checks for personnel, and detailed invoicing procedures, with the Commonwealth reserving rights for audits, modifications, and contract extensions.