Bid No. 27-04 Fire Extinguisher Annual Service and Maintenance

The San Bernardino City Unified School District is soliciting bids for annual fire extinguisher maintenance and certification services across its 4,500 portable fire extinguishers located at 70+ school sites throughout the district, covering elementary, middle, high, continuation, charter, and adult education facilities. The contract is structured as a five-year agreement with an initial one-year term, extendable annually by mutual consent up to a maximum of five years, and is governed by a comprehensive set of contract clauses that mandate strict adherence to safety, quality, and operational standards. All work must comply with NFPA 10, California State Fire Marshal regulations, Cal/OSHA, and local authority requirements, and includes annual inspections verifying pressure, agent levels, labeling, and mounting integrity, as well as full six-year internal maintenance for dry chemical and Halon units and five-year maintenance for Class K and CO2 extinguishers. Replacement units must meet specific UL-listed specifications, such as 5 lb ABC dry chemical extinguishers rated 3A:40B:C and 6-liter Class K units, and all serviced units require detailed service tags, seals, and documentation acceptable to the Authority Having Jurisdiction. Bidders must be qualified C-16 Fire Protection Contractors licensed by the California State License Board and hold a valid Portable Fire Extinguisher License from the CAL FIRE Office of the State Fire Marshal, with proof of at least five consecutive years of continuous operation under the same license and successful completion of five similar projects. Submission requires a full suite of documentation including a bid bond equal to 10% of the bid amount, contractor and OSFM licenses, a completed Vendor Application, W-9, Non-Collusion Affidavit, DIR PWC-100 form, workers’ compensation certificate, and certifications for debarment status, hazardous materials, asbestos, drug-free workplace, conflict of interest, and Board Policy 4119 regarding adult-student interactions. Mandatory insurance coverage includes $1 million per occurrence commercial general liability, $1 million automobile liability, $1 million professional liability, $1 million employer’s liability, and $1 million sexual abuse/molestation coverage with a $3 million aggregate, all primary and noncontributory with the District named as additional insured. The contractor must carry a performance and payment bond equal to 100% of the contract value, issued by a surety with an A.M. Best rating of A or higher, and must pass a criminal background check for