Bid No. 27-04 Fire Extinguisher Annual Service and Maintenance

The San Bernardino City Unified School District is soliciting bids for annual fire extinguisher service and maintenance across its 105-square-mile district, which includes 49 elementary schools, 11 middle schools, 10 high schools, and a range of alternative and adult education programs totaling approximately 4,500 portable fire extinguishers. The contract, identified as Bid No. 27-04, is structured as an indefinite delivery/indefinite quantity (IDIQ) requirements contract with a base one-year term and the option for up to four additional one-year extensions, for a maximum contract duration of five years. The estimated value ranges from $60,000 to $400,000, with award going to the lowest responsive and responsible bidder under a Lowest Price Technically Acceptable (LPTA) methodology. Contractors must be licensed with a valid C-16 Fire Protection license and registered with the California Department of Industrial Relations, and all work must strictly comply with NFPA 10, California OSFM, Cal/OSHA, and local Authority Having Jurisdiction requirements. Services include annual inspection, recharging, hydrostatic testing, repair, replacement, and disposal of extinguishers of all types—including ABC dry chemical, CO2, Halon, and wet chemical systems—with temporary replacements provided during maintenance to ensure continuous compliance. Equipment must be serviced on-site, returned the same day when feasible, and all work documented with service tags, records, and compliance certifications meeting local fire authority standards. All bidders are required to submit a comprehensive package including a bid bond, W-9, non-collusion affidavit, vendor certification, small business certification (if applicable), detailed cost breakdowns, work plans, key personnel resumes, equipment lists, bonding capacity letters, financial statements, relevant experience references, quality control plans, and safety plans. Contractors must also carry comprehensive insurance covering general liability, automobile, professional liability, workers’ compensation, and sexual abuse/molestation liability, with the District named as additional insured. Invoices must be submitted via email to APinvoices@sbcusd.k12.ca.us, include unit prices and purchase order numbers, and will be paid within 30 days of receipt if correct. The District retains the right to reject bids, waive irregularities, or extend the contract as needed, and all contract records must be retained for four years after termination for audit purposes. Work must be performed without disrupting school operations, and contractors are responsible for site