This Solicitation opportunity from Pennsylvania was posted on April 23, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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BLANKET PURCHASE ORDER FOR FIRE RETARDANT HI-VIS YELLOW MESH SAFETY VESTS AND "SUPERVISOR" VESTS ORDERED ON "AS NEEDED" BASIS.

Closed

35902State & Local

Submission Closed05/07/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 424350

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Solicitation # 2025062

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POSTED

9 days ago

DEADLINE

in 6 days

AI Contract Overview

Philadelphia Gas Works (PGW) has awarded a blanket purchase order for fire-retardant high-visibility yellow mesh safety vests and supervisor vests to be ordered on an as-needed basis over a one-year initial term beginning June 1, 2026, and ending May 31, 2027, with the option to renew for up to four additional one-year terms at PGW’s sole discretion. Bids were solicited under RFQ #35902 through an electronic procurement portal, with responses due by May 7, 2026, and only the lowest responsive and responsible bidder awarded based on price as the primary factor, followed by lead time and best and final offer as tiebreakers. All quoted prices must remain firm for the entire initial term and cannot be conditioned on order quantity minimums, with actual usage estimates provided for reference only and not binding. The vests must be sourced exclusively from one of three pre-approved brands—PIP 305-2100, KISHIGO FM389, or PYRAMEX RVZ52FR—with no substitutions permitted. Each vest must be imprinted with the PGW logo in Federal Blue (Pantone PMS 285) on the back, and supervisor vests must include the word “SUPERVISOR” in black above the logo. Delivery is F.O.B. destination to the North Operations Center at 5000 Summerdale Avenue, Philadelphia, PA 19124, with freight prepaid and payment terms net 30 days. Price increases during renewal terms are permitted only if written notice is provided at least 15 days prior to expiration, must reference the RFQ and blanket order number, and are capped at the lesser of the percentage change in the Philadelphia Consumer Price Index or 5 percent; failure to timely notify results in retention of the prior term’s pricing. Price decreases may be submitted at any time. Vendors must invoice electronically to [email hidden] and comply with local tax obligations including Philadelphia Business Privilege Tax, Net Profits Tax, and Wage Tax. PGW does not reimburse any environmental, fuel, shipping, handling, pallet, or mileage surcharges and will not accept responsibility for over-shipments or unauthorized substitutions. The contract allows PGW to unilaterally add or delete similar items with vendor written confirmation, subject to approval. Bidders must not take exception to PGW’s terms or specifications, and failure to comply with any

General Info

PGW awards blanket order for fire-retardant high-visibility vests from approved brands, FOB destination, net 30, logo-imprinted, price caps on renewal.

Agency

Pennsylvania → Philadelphia Gas Works

NAICS

424350 - Clothing and Clothing Accessories Merchant Wholesalers

Place of Performance

PA, USA

Set-Aside

NONE

Documents

Small Dollar Standard General Bidding Terms and Conditions

terms-and-conditions

High

Electronic Invoicing and Payment Requirements for PGW

1 page · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 23

Solicitation

Response DeadlineMay 7

Deadline has passed

Submission Closed

05/07/2026, 06:00:00 PM UTC

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Organization & Contact Information

AgencyPennsylvania → Philadelphia Gas Works

Contacts1 person available

OfficePA, USA

Organization / AgencyPennsylvania → Philadelphia Gas Works

Office AddressPA, USA

Contacts

MICHAEL RICHMONDBUYER

contact@example.gov

Full Description

Return to Bid List Procurement Opportunity NUMBER 35902 TITLE BLANKET PURCHASE ORDER FOR FIRE RETARDANT HI-VIS YELLOW MESH SAFETY VESTS AND "SUPERVISOR" VESTS ORDERED ON "AS NEEDED" BASIS. PROCESS One Step Unsealing BASE CURRENCY USD STATUS Awarded DESCRIPTION BID DOCUMENTS CALENDAR
You must log in to register for Bid Events and to view Bid Question and Response information.
NUMBER 35902 TITLE BLANKET PURCHASE ORDER FOR FIRE RETARDANT HI-VIS YELLOW MESH SAFETY VESTS AND "SUPERVISOR" VESTS ORDERED ON "AS NEEDED" BASIS. AVAILABLE DATE 4/23/2026 2:00 PM CLARIFICATION DEADLINE 4/30/2026 2:00 PM DUE DATE 5/7/2026 2:00 PM CONTACT INFORMATION
MICHAEL RICHMOND, BUYER
contact@example.gov
BID TYPE RFQ - Small Dollar Purchase BILL TO contact@example.gov, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO North Operations Center, 5000 Summerdale Avenue, Philadelphia, PA 19124 US DESCRIPTION PLEASE SUBMIT PRICING FOR A BLANKET PURCHASE ORDER FOR FIRE RETARDANT HI-VIS YELLOW MESH SAFETY VESTS AND "SUPERVISOR" VESTS ORDERED ON "AS NEEDED" BASIS.
*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: *** - TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS. - FAIL TO COMPLETE, SIGN, AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET. - FAIL TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS. - QUOTE PRICING ON ITEMS THAT HAVE NOT BEEN APPROVED BY PGW.
ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON THURSDAY, APRIL 30, 2026.
PLEASE REVIEW AND COMPLETE THIS BID PACKET BY 2:00 PM EST ON THURSDAY, MAY 7, 2026.
BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING, TO BE INCLUDED IN THEIR BID PRICE:
PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION. 

PLEASE SUBMIT YOUR BID FOR A BLANKET PURCHASE ORDER COVERING A ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE JUNE 1, 2026 THROUGH MAY 31, 2027, WITH AN OPTION TO RENEW FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".
VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) # 35902.
ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE BLANKET PURCHASE ORDER.
PRICING SHALL NOT BE CONDITIONAL UPON ORDER QUANTITY MINIMUMS. ITEMS FOR THIS RFQ SHALL BE ORDERED ON AN "AS NEEDED" BASIS.
PGW WILL CONSIDER PRICE INCREASES ONLY AT THE TIME OF CONTRACT RENEWAL, PROVIDED THE FOLLOWING CONDITIONS ARE MET:
NOTICE OF PRICE INCREASE IS RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM. THE PRICE INCREASE LETTER SHALL BE SENT TO MICHAEL RICHMOND, SUPPLY CHAIN BUYER AT: contact@example.gov, REFERENCING THE RFQ NUMBER, BLANKET PURCHASE ORDER NUMBER, BLANKET TERM, AND THE NEW PRICE FOR EACH ITEM ON THE BLANKET. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE BLANKET AT ITS SOLE DISCRETION.
FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING:
IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW; OR
IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM.
FOR EACH RENEWAL TERM, THE MAXIMUM PRICE INCREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:
HTTPS://WWW.BLS.GOV/REGIONS/MID-ATLANTIC/DATA/CONSUMERPRICEINDEXHISTORICAL_PHILADELPHIA_TABLE.HTM
IN NO EVENT SHALL THE PRICE INCREASE EXCEED FIVE PERCENT (5%) IN ANY RENEWAL TERM. THE MAXIMUM INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE FIVE PERCENT (5%) CAP, WHICHEVER IS LESS.
IF PGW ACCEPTS THE PRICE INCREASE, THE PRICE MUST REMAIN FIRM THROUGHOUT THE TERM.
PRICE DECREASES MAY BE FORWARDED TO MICHAEL RICHMOND, AT contact@example.gov IN WRITING AT ANY TIME DURING THE THIS BLANKET PURCHASE ORDER.
PLEASE NOTE: PGW WILL NOT BE RESPONSIBLE TO PROVIDE ANY ORDER MINIMUMS AND THE ITEMS FOR THIS RFQ SHALL BE ORDERED ON AN "AS NEEDED" BASIS.
ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO ALL QUOTED PRICING OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.
THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THOSE QUANTITIES DURING THE PERIOD OF THE BLANKET PURCHASE ORDER. ACTUAL USAGE MAY EXCEED OR FALL BELOW ESTIMATES.
SPECIFICATIONS FOR ITEMS TO BE QUOTED:
SAFETY VESTS QUOTED MAY BE ONE (1) OF THE THREE (3) PRE-APPROVED BRANDS AND ITEM NUMBERS NOTED BELOW. NO SUBSITUTIONS ALLOWED. - PIP, 305-2100 - KISHIGO, FM389 - PYRAMEX, RVZ52FR
REQUIRED LOGOS: “PGW” LOGO MUST BE IMPRINTED ON THE BACK OF ALL VESTS IN FR BLUE, PANTONE PMS 285.
THE WORD, “SUPERVISOR” MUST BE IMPRINTED IN BLACK, ABOVE THE “PGW” LOGO, FOR THOSE ITEMS NOTED AS A SUPERVISOR VEST IN THE BID ITEM DESCRIPTION.
IF ANY OF THE THREE (3) PRE-APPROVED SAFETY VESTS LISTED HAVE BEEN DISCONTINUED OR THEIR ITEM NUMBERS HAVE CHANGED, PLEASE NOTIFY PGW THROUGH THE CLARIFICATION METHOD IN PROCUREWARE DURING THE CLARIFICATION PERIOD, WHICH CLOSES AT 2:00PM, EST ON THURSDAY, APRIL 30,2026.
ONCE THE BLANKET PURCHASE ORDER IS AWARDED, VENDOR(S) MUST FURNISH EXACTLY WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.
PGW RESERVES THE RIGHT TO ADD, DELETE, OR CHANGE MATERIALS THAT THE SELECTED VENDOR WILL SUPPLY THAT ARE SIMILAR, BUT NOT SPECIFICALLY CALLED FOR, IN THIS REQUEST FOR QUOTATION. THE PROCEDURE FOR ADDING OR CHANGING ITEMS SHALL BE AS FOLLOWS: PROCUREMENT DEPARTMENT WILL OBTAIN FROM THE SUCCESSFUL VENDOR (ON THEIR COMPANY LETTERHEAD) CONFIRMING THE ITEMS TO BE ADDED OR CHANGED.  THE LETTER SHALL INCLUDE THE COMPLETE DESCRIPTION OF THE ITEM, THE PRICE TO PGW, AND THE APPLICABLE CONTRACT PERIOD AND UPON RECEIPT AND APPROVAL BY THE PROCUREMENT DEPARTMENT, SHALL AUTOMATICALLY BECOME PART OF THE CONTRACT. PGW, HOWEVER, RESERVES THE RIGHT TO ACCEPT OR REJECT THE LETTER AND TO ACQUIRE THE ITEMS IN THE OPEN MARKET.
IMPORTANT NOTICE: PHILADELPHIA GAS WORKS WILL NOT PROVIDE REIMBURSEMENT FOR ENVIRONMENTAL SURCHARGES, FUEL SURCHARGES, SHIPPING & HANDLING SURCHARGES, DELIVERY SURCHARGES, PALLET SURCHARGES NOR MILEAGE SURCHARGES.
PGW DOES NOT ACCEPT RESPONSIBILITY FOR OVERSHIPMENTS.
VENDOR IS NOT AUTHORIZED TO SUBSTITUTE MATERIAL WITHOUT WRITTEN PERMISSION FROM PGW.
SHIP TO LOCATION(S):
NORTH OPERATIONS CENTER (NOC): 5000 SUMMERDALE AVENUE, PHILADELPHIA, PA 19124
PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO, SOURCEWELL, AND/OR STATE OF PENNSYLVANIA OR CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
ADDITIONAL NOTES: (1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) BLANKET PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR. IF LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD: 1. LEAD-TIME 2. BEST AND FINAL OFFER (BAFO) (2) ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE. (3) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ. (4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO contact@example.gov FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT +1 (555) 000-0000. (5) CONTRACTORS WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

PROCUREWARE SITE NAVIGATION: -“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid. -”BID DOCUMENTS” TAB – Download Bid Documents & Terms & Conditions of Bidding -“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ - “RESPONSE” TAB: QUESTIONS- Answer required questions & upload completed required documents. PRICING – Review items list & enter bid pricing -“CALENDAR” TAB – Review all events for RFQ

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 4/30/2026 2:00 PM