Calibration of Radiation Measuring Equipment

The Department of National Defence is seeking a contractor to provide comprehensive calibration services for radiation measuring equipment, including alpha, beta, gamma, and neutron instruments, in support of the Directorate of Combat Support Equipment Management 5. The work requires receiving, calibrating, certifying, and returning equipment to Canadian government custody, with all activities performed at the contractor’s facility under strict compliance with Canadian regulatory standards including ISO/IEC 17025, the Nuclear Safety and Control Act, Radiation Protection Regulations, and the Canadian Environmental Protection Act, 1999. The contract is subject to the Controlled Goods Program, mandating that all personnel and facilities handling controlled materials maintain proper certification and report security breaches within 48 hours. Packaging and shipping must adhere to Canadian Defence Logistics specifications D-LM-008-001/SF-001 and D-LM-008-002/SF-001, ensuring protection during transit, compliance with Transport of Dangerous Goods regulations, and the inclusion of full packing lists and unique tracking labels. Delivery is governed by DDP Incoterms 2020, with the contractor bearing all risks and costs until handover to the Logistics Contractor at a specified destination within Canada or globally. The solicitation, identified as W8486-250077, closes on April 17, 2026, and is evaluated on an 80 percent price and 20 percent Indigenous Participation Plan (IPP) basis, with award going to the highest combined score rather than the lowest price. The IPP requires demonstrable Indigenous ownership through registered entities and the hiring of new Indigenous employees, with supporting documentation verifiable by the Government. The contract includes an initial term with options for up to three additional one-year extensions, with pricing adjusted annually using a cost/delivery index and bounded by a 0.95 to 1.05 ceiling. Deliverables include calibration certificates, calibration failure reports, shipping checklists, a Radiation Safety Plan, and monthly Contract Status Reports submitted in both PDF and Excel formats. All submissions must be electronic, under 7 MB per file, and sent through GETS and directly to Pamela Horner at Pamela.Horner@forces.gc.ca. The contractor must maintain ISO 9001:2015 quality systems, comply with federal employment equity obligations under the Federal Contractors Program, and certify no use of forced labor or human trafficking. Audit rights extend for seven years post