Catering Services - Fort Indiantown Gap, PA

Amendment 01 The purpose of this Amendment is to answer questions from the Original RFQ Questions and Answers Questions listed were taken directly from the potential vendors and given to the end user. Please see the responses that I received from the end user below. Thank you! 1) I am confused of that blank personnel in Wednesday,11 Oct 2017( Breakfast) and Monday for 16 Oct 2017( Dinner), is it included for packages or they don't take meal at that time? No breakfast meal provided on Wed, 10/11 at 0530-0730; No dinner meal provided on Monday, 10/16 at 1715-1830. 2) will we provide an additional 4 meals every day for government assistants? The approximate 300-personnel headcount estimated for each breakfast and dinner meal includes ALL categories of personnel; no additional meal prep is expected nor desired, as we intend to adhere strictly to the breakfast/dinner schedules as published. 3) Additional question,regarding of the meals (breakfast and dinner) of every day would be the same? Customer prefers a variety of main entr'es (preferably no repeating entr'e for the entire cycle) for dinner meals, with base guidelines for food groups adhered to both breakfast and dinner. Breakfast meals can be repetitive; main entr'e for dinner meals should vary. 4) I Would like to know if the caterers can go there to see the venue beforehand . Venue is a standard, military style dining facility with cold storage, cooking and prep area (gas and electric), serving - carts' and cold food/salad (open) coolers, and general dining area. Contract awardee can make arrangements with contract POC to see the facility/venue prior to the event start date, at the convenience of both parties. Original RFQ Catering Services - Fort Indiantown Gap, PA The Uniformed Services University of the Health Sciences (USU) is the Nation's federal health sciences university and is committed to excellence in military medicine and public health during peace and war. We provide the Nation with health professionals dedicated to career service in the Department of Defense and the United States Public Health Service and with scientists who serve the common good. We serve the uniformed services and the Nation as an outstanding academic health sciences center with a worldwide perspective for education, research, service, and consultation; we are unique in relating these activities to military medicine, disaster medicine, and military medical readiness. USU is located in Bethesda, MD on the grounds of the Naval Support Activity Bethesda. Additional information regarding USU can be found on our website: www.usuhs.mil. USU has a requirement for catering services (breakfast and dinner) for a field practicum in Fort Indiantown Gap, PA. These services were previously procured under order HU0001-16-M-V630 from YTI Catering, LLC for $16,875.00. This is a combined synopsis/solicitation for commercial items in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is a request for quotes (RFQ) for commercial items in accordance with the procedures of FAR Part 12 - Acquisition of Commercial Items and FAR Part 13 - Simplified Acquisition Procedures. This RFQ incorporates all provisions and clauses in effect through Federal Acquisition Circular (FAC) 05-94 (July 24, 2017) and Defense Federal Acquisition Regulation Supplement (DFARS) (December 22, 2017). This requirement is set-aside for small business concerns under NAICS code 722310 Food Service Contractors with a size standard of $38.5 million. In order to be eligible for award, offerors must be registered in www.SAM.gov, with completed representations and certifications by the close date of the solicitation. Historical Data: These services were previously procured under purchase order HU0001-16-M-V630 from YTI Catering, LLC for $16,875.00, for approximately 300 meals for breakfast and 300 meals per dinner for each day for the same number of days. Offerors interested in responding to this requirement must provide a quote for the requested services outlined in the statement of work. A single firm fixed-priced (FFP) purchase order will be awarded. Statement of Work Provide A-ration meals at Fort Indiantown Gap, Pennsylvania for the following dates and respective number of personnel: Period Breakfast Dinner Wednesday, 11 Oct 2017 300 personnel Thursday, 12 Oct 2017 300 personnel 300 personnel Friday, 13 Oct 2017 300 personnel 300 personnel Saturday, 14 Oct 2017 300 personnel 300 personnel Sunday, 15 Oct 2017 300 personnel 300 personnel Monday, 16 Oct 2017 300 personnel Note: Lunch is not a requirement of this contract. Fort Indiantown Gap, PA is located at Fisher Avenue & Clement Avenue in Annville, PA 17003. The contractor will utilize a dining facility furnished by the Fort Indiantown billeting office and under the control of the Uniformed Service University. All meals will be served from the dining facility; no field site messing capability is required. The exact location of the dining facility will be given at the time of award, but the facility will be in area 12. The contractor is responsible for preparing and serving each meal and for cleanup following each meal. The facility will include a dining area with kitchen, which can be utilized for meal preparation. The selected contractor will need to provide all necessary supplies and materials for preparation of meals, serving and clean up. The Government will provide four (4) personnel per meal to assist. The (4) personnel will provide assistance with serving and main dining area prep and reconstitution only. The breakfast meal must consist of juice, coffee, tea, cocoa, milk, cereal, fresh fruit, eggs (Example: Scrambled), breakfast meat, bread, starch (potatoes, grits, etc.) or pancakes, and condiments (sugar, salt, pepper, coffee creamer, syrup, assorted jelly, butter or margarine). The dinner meal must consist of coffee, tea, assorted drinks, salad, bread, meat entr'e or pasta dish with meat, vegetable, starch (pasta, potatoes, etc.), dessert, and condiments (sugar, salt, pepper, coffee creamer, salad dressings, butter or margarine). Salad and salad fixings should be plentiful. Travel/snack bags on final day of service are not required but are encouraged and would include fruit, snack, simple sandwich with appropriate condiments, and a small/light beverage. The contractor is responsible for providing all utensils, paper/dishware, napkins, cups, etc. and cleaning supplies. The breakfast meal service is from 5:00 a.m. - 7:30 a.m. Eastern local time each morning; dinner meal service is from 5:00 p.m. - 7:00 p.m. Eastern local time each day. The selected contractor will have access to the facility prior to meal service. Time shall be coordinated with the Government point of contact, which will be identified in the award. The contractor must be prepared to have additional meals made available upon request (with notice being received the day before the meals are needed). The number of meals stated herein for the contract are estimates and may not be actual quantities experienced during the contract. The government reserves the right to add or delete items and increase quantities at the established unit costs as deemed necessary. DoD-wide Contractor Manpower Reporting Requirements: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for USU via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October for the period of performance of the preceding fiscal year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil. Evaluation The government intends to award a single firm-fixed priced (FFP) purchase order to the offeror representing the best value to the government based on the evaluation factors listed below. Evaluation factors are listed in order of importance, with most important listed first. The government will conduct a trade-off between price and non-price factors. The Government is not required to award to the lowest priced offeror or the highest technically rated offeror. The government reserves the right to award without discussions. Offerors responding to this RFQ, must submit quotes in accordance with the page limitations listed for each evaluation factor. Offerors who submit quotes in excess of the page limitations listed for each evaluation factor, may not be considered for award. Quote organization: Font Size: 11 Minimum Font Type: Calibri, Times New Roman and/or any other - similar font type Evaluation Factors (listed in order of importance): Price: Offerors must include all applicable costs (Example: Fuel, Personnel, Food, Ice, etc.) in their quote. The total quoted price for all applicable costs will be the evaluated price. Offerors must submit their pricing on the worksheet below (Attachment 2: Pricing). No Page Limitation For price analysis purposes, offerors must provide a price breakout of the applicable costs (Fuel, Personnel, Food, Ice, etc). The resultant award will be a firm fixed price (FFP) order. DATE BREAKFAST QTY UNIT COST Total Breakfast Cost DINNER QTY UNIT COST Total Dinner Cost TOTAL COST Wed, 11 Oct 2017 300 Thurs, 12 Oct 2017 300 $ - 300 $ - $ - Fri, 13 Oct 2017 300 $ - 300 $ - $ - Sat, 14 Oct 2017 300 $ - 300 $ - $ - Sun, 15 Oct 2017 300 $ - 300 $ - $ - Mon, 16 Oct 2017 300 $ - 0 $ - $ - Total Cost $ - $ - $ - - Technical Approach - Offerors are required to submit their technical approach to meeting the requirements outlined in the statement of work. Offerors must display a clear understanding of the requirements. Quotes submitted by offerors who fail to demonstrate a clear understanding of the requirement may not be considered further. Offerors must provide sample menu plans for breakfast and dinner for each day of required food service. The sample menu plans, at a minimum, must meet the requirements outlined in the statement of work. Quotes submitted by offerors that include the following statement, or similar, without any supporting information, may be determined to not have a clear understanding of the requirement and may not be considered: - The offeror understands the requirements and the submitted quote has met all stated objectives. Maximum Number of Pages: 2 - Corporate Experience: Offerors are required to provide a narrative of their corporate experience in providing catering services similar to the services requested in the statement of work. Maximum Number of Pages: 2 - Past Performance: The Government shall evaluate the offeror's present and past performance on similar tasks completed within the past three years. Offerors must provide a minimum of two (2) customer references or CPARS reports for similar work performed. The Government reserves the right to select which reference(s) to contact. The following must be provided for each listed reference: a. Name of client and address b. Name of current point of contact including telephone number , e-mail address and title c. Contract number d. Contract value e. Contract period of performance f. A clear description of the supplies/services provided USU may request additional information at any time. Offerors will have an opportunity to address any adverse past performance history. Offerors who do not have any past performance history will not be rated favorably or unfavorably, but will instead receive a Neutral/Unknown rating for past performance. Offerors must clearly state in their quote if they do not have at least two (2) past performance references. Failure to provide this information may render an offeror's quote non-responsive and may not be considered for award. A strong history of relevant past performance may be more advantageous to the Government than a less relevant record of favorable performance. Offerors may provide past performance information for subcontractors and must provide the same level of detail as outlined above; however past performance information for the prime will be considered more important to the Government. The Government reserves the right to use data provided by the offeror and data provided by alternative sources in conducting its assessment of past performance history. Maximum Number of Pages: 2 Offerors must submit the following with their quote, if not completed in SAM registration: - Completed copy of provision 52.209-2 - Completed copy of provision 52.222-48 See attached list for applicable provisions and clauses for this requirement. Deadlines: Questions/clarifications regarding this solicitation must be submitted via email to contact@example.gov by August 3rd, 2017. Any question received after August 3rd, 2017 will not be answered. Questions will not be answered over the phone or submitted by any other means. All questions will be answered in an amendment to the solicitation posted on or around August 7th, 2017. Quote packages are due by 10 pm Eastern Local Time on August 15th, 2017. Quotes must be submitted via email to contact@example.gov. Quotes will not be accepted by any other means. Late quotes will not be considered. Offerors will receive an email confirmation that they quote was received and whether it was on time or late within two (2) business days. Quote packages should include a cover sheet that provides the following information: Company Name Point of Contact, to include email and phone number DUNS Number Statement that includes acknowledgement of latest amendment number (if applicable). Failure to acknowledge the most recent amendment number, may render an offeror's quote non-responsive. Statement if Visa is an acceptable form of payment, without a fee