Citywide Vehicle and Equipment Welding Services

The City of Charlotte is soliciting qualified vendors to provide comprehensive welding, fabrication, repair, and maintenance services for its fleet of vehicles and equipment supporting multiple departments including Fleet Management, Aviation, the Charlotte Department of Transportation, the Charlotte Fire Department, and other public works divisions. The work encompasses MIG, TIG, and stick welding, custom metal fabrication, structural repairs to frames and bodies, surface preparation, painting, equipment inspections, and related services on a wide range of assets such as fire apparatus, solid waste trucks, airport equipment, and street maintenance machinery. Proposals must adhere to a strict format and include mandatory documentation such as a Submission Form, Price Sheet, References Form, MWSBE Utilization Form, Background Response & Additional Questions Form, Byrd Anti-Lobbying Certification, Debarment Certification Form, and Non-Discrimination Form. All pricing is based on a unit rate schedule covering labor for welders, fabricators, and apprentices, mobile service trips, mileage, after-hours surcharges, material markups for steel, aluminum, and stainless steel, subcontractor fees, and optional services like CAD design and structural certification testing. The contract is subject to federal regulations under FAR and requires all compensation to be allowable, allocable, and reasonable as defined in 48 CFR Part 31. Compliance with OSHA, AWS, NFPA, ANSI, NIOSH, and ASTM standards is mandatory, and work must also conform to the Clean Air Act, Federal Water Pollution Control Act, ADA, and Title VI of the Civil Rights Act. Vendors must perform background checks on all employees annually and for new projects, including criminal history, motor vehicle records, credit checks for financial roles, and sexual offender registry checks where applicable. Insurance requirements include a minimum of $2 million commercial general liability coverage, increasing to $5 million for work in the Aircraft Operation Area, and proof of automobile liability. The contract contains a termination-for-convenience clause allowing the City to terminate for any reason without penalty, but a thirty-day cure period applies for material breaches except in cases of misrepresentation, which triggers immediate termination. Indemnification obligations extend to the City, its officials, and any federally funded agencies involved. Invoices must follow specific formatting requirements with asset numbers, labor hours, parts details, work order numbers, and city employee signatures for final approvals, and must be submitted electronically to cocap@charlottenc.gov. Payment is due within thirty days of receipt of properly submitted invoices, and failure to invoice within sixty days of service renders