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Claims Management Software Provider

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract opportunity is for a Claims Management Software Provider to supply a core SaaS platform for workers compensation claims administration. Serving prime contractors on Educational Service District 113 projects across multiple counties in Washington, the selected provider will deliver software licenses and platform access. The solution must be a secure, scalable cloud platform hosted via AWS, Azure, or GCP, featuring robust capabilities for electronic document storage, indexing, and version control. To ensure data integrity and security, the provider is required to maintain SOC2 or similar cybersecurity and data protection certifications. This procurement falls under NAICS code 513210. Interested parties should note that the solicitation was posted on October 1, 2026, with a response deadline of November 1, 2026.

General Info

SaaS provider for workers compensation claims management software for Washington Educational Service District 113.

Place of Performance

Multiple Counties, WA, USA

Set-Aside

NONE

Documents

This scope was carved out of 2627-0000378.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

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Workers’ Compensation Claims Management System and Services

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Organization & Contact Information

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AgencyWashington → Educational Service District 113
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies a core SaaS platform for workers' compensation claims administration for prime contractors on Educational Service District 113 projects. Provides a secure, scalable cloud platform supporting electronic document storage, indexing, and version control via AWS, Azure, or GCP. Requires SOC2 or similar cybersecurity and data protection certifications. Delivers software licenses and platform access.

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NAICS: 524292
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Workers’ Compensation Claims Management System and Services
Solicitation # 2627-0000378
The Participating Educational Service Districts (ESDs) in Washington are jointly procuring a cloud-hosted, secure SaaS workers' compensation claims administration solution. This system is designed to support the administration of workers' compensation programs for participating school districts and other eligible educational organizations. The scope of work includes the deployment of a claims management system, the migration and conversion of legacy documents and financial data, system configuration aligned with ESD workflows, and comprehensive training for administrators and staff. The solution must adhere to strict cybersecurity protocols, including data encryption at rest and in transit, single sign-on, multi-factor authentication, and role-based access controls. Additionally, the system must support OSHA 300, 300A, and 301 recordkeeping and reporting requirements and comply with Washington State laws, specifically RCW 39.34.030 and RCW 28A.320.080. The procurement process, identified as RFP No. 2627-0000378, requires proposals to be submitted by November 1, 2026. Award selection is based on the best interests of the Participating ESDs, considering all factors. Vendors must pass a responsibility determination based on financial capacity, technical capability, past performance, insurance compliance, and a clean legal history with the State of Washington and federal government. The project timeline begins with an assessment on June 1, 2026, with a target completion date of June 1, 2027. Pricing is not pre-defined, and vendors must provide a transparent proposal covering one-time implementation, data migration, annual licensing, maintenance, and optional professional services. Deliverables include a detailed implementation plan, a data migration strategy, and a comprehensive testing plan encompassing unit, system, integration, and user acceptance testing.
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