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Workers’ Compensation Claims Management System and Services

Active
2627-0000378State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Participating Educational Service Districts (ESDs) in Washington are jointly procuring a cloud-hosted, secure SaaS workers' compensation claims administration solution. This system is designed to support the administration of workers' compensation programs for participating school districts and other eligible educational organizations. The scope of work includes the deployment of a claims management system, the migration and conversion of legacy documents and financial data, system configuration aligned with ESD workflows, and comprehensive training for administrators and staff. The solution must adhere to strict cybersecurity protocols, including data encryption at rest and in transit, single sign-on, multi-factor authentication, and role-based access controls. Additionally, the system must support OSHA 300, 300A, and 301 recordkeeping and reporting requirements and comply with Washington State laws, specifically RCW 39.34.030 and RCW 28A.320.080. The procurement process, identified as RFP No. 2627-0000378, requires proposals to be submitted by November 1, 2026. Award selection is based on the best interests of the Participating ESDs, considering all factors. Vendors must pass a responsibility determination based on financial capacity, technical capability, past performance, insurance compliance, and a clean legal history with the State of Washington and federal government. The project timeline begins with an assessment on June 1, 2026, with a target completion date of June 1, 2027. Pricing is not pre-defined, and vendors must provide a transparent proposal covering one-time implementation, data migration, annual licensing, maintenance, and optional professional services. Deliverables include a detailed implementation plan, a data migration strategy, and a comprehensive testing plan encompassing unit, system, integration, and user acceptance testing.

General Info

Washington ESDs are procuring a secure SaaS workers' compensation claims administration system.

Agency

Washington → Educational Service District 113

NAICS

524292 - Pharmacy Benefit Management and Other Third Party Administration of Insurance and Pension Funds

Place of Performance

Multiple Counties, WA, USA

Set-Aside

NONE

Documents

1

RFP 2627-0000378: Workers’ Compensation Claims Management System and Services

PDF, High priority: read this firstrfp
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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

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Response Deadline

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Organization & Contact Information

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AgencyWashington → Educational Service District 113
Contacts1 person available
OfficeWA, USA
Organization / AgencyWashington → Educational Service District 113
Office AddressWA, USA
Contacts
Kelly DepnerContact
contact@example.gov
+1 (555) 000-0000

Full Description

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The Participating Educational Service Districts (ESDs) are jointly procuring a workers’ compensation claims administration solution to support their respective roles in administering workers’ compensation programs on behalf of participating school districts and other eligible educational organizations that receive such services through their Participating ESD.

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