Family Medical Leave Administration (FMLA) Administrative Services

Fauquier County and the Fauquier County School Board are soliciting proposals under RFP 27-023-CS for a qualified firm to provide Family Medical Leave Administration (FMLA) services for approximately 800 government employees and 1,850 school employees. The selected contractor will manage FMLA requests and provide comprehensive support for State Paid Family and Medical Leave (PFML) programs, including legislative guidance, policy development, employee training, and ongoing compliance with federal and Virginia state laws. Services are intended to begin on January 1, 2027, with the Human Resources Director serving as the Contract Administrator. Proposals must be submitted by October 15, 2026, and will be evaluated based on the offeror's credentials, experience, and ability to administer FMLA and PFML programs for public-sector employers. Key requirements for the contractor include maintaining a valid registration with the Virginia State Corporation Commission, adhering to Business, Professional, and Occupational Licensing (BPOL) requirements, and providing a certification regarding crimes against children. The contract mandates a general liability insurance limit of 1,000,000 dollars and requires compliance with ADA Section 508 and WCAG 2.0 AA standards for any digital interfaces. Payment terms are set at forty-five days following the receipt of a proper invoice, and the agreement is governed by the laws of the Commonwealth of Virginia.