Classification & Compensation Study

The Town of Vienna, Virginia, is soliciting a comprehensive Classification and Compensation Study through Request for Proposal RFP 27-02 to evaluate and modernize its civilian and sworn law enforcement pay structures. The study will employ a dual-track approach: Track A will analyze the civilian workforce across departments such as Public Works, Finance, IT, Parks & Recreation, Planning/Zoning, Legal, and Administration, focusing on position analysis, desk audits, job description development, salary structure design with open-range grades and midpoints, and benchmarking against regional municipal and private-sector counterparts. It will also assess the CDL hiring incentive program and Public Works Crew Chief extra duty pay, including the creation of standalone job series for Sewer and Water Construction divisions. Track B will conduct a detailed compensation analysis for the 41 sworn police positions, covering a market total compensation survey from Officer Entry-Level through Chief, evaluating the existing step plan and pay scale for competitiveness and sustainability, auditing incentive pay such as lateral hiring bonuses, education certifications, and shift differentials, and establishing objective career ladder criteria for promotions like Officer to Master Officer. Both tracks require fiscal impact modeling, multi-year implementation scenarios, and a pay equity review to identify and resolve salary compression and inversion issues. The contract demands strict adherence to Virginia state laws and local ordinances, including compliance with the Virginia Public Procurement Act, Code of Virginia Section 2.2-4312 for a drug-free workplace, and BPOL Tax Ordinance licensing. All work products, data, and materials are the sole property of the Town, and the consultant must be certified as not debarred by any level of government, maintain professional liability coverage of at least $2,000,000 comprehensive general liability, $1,000,000 automobile liability, $100,000 employer's liability, workers’ compensation as per Virginia standards, and name the Town as an additional insured. Proposals must be submitted electronically via the OpenGov portal by September 9, 2026, and are limited to 25 pages, requiring a detailed methodology, project timeline, staffing qualifications with resumes, references from five comparable public sector clients, and a total cost estimate with a not-to-exceed amount, rate schedule for extra work, and potential deductions for recent salary surveys conducted within the past six months. The final report, supported by all data and analyses, must be delivered electronically on a flash drive to the Director of Human Resources by December 14