This Sources Sought opportunity from Department Of Defense was posted on November 19, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Commercial retailer-supplier communication platform

Closed

DECAOT01Federal

Submission Closed11/25/2025, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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General Info

Agency

Department Of Defense → Defense Commissary Agency

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

Fort Lee, VA, USA

Set-Aside

NONE

Documents

DeCA RFI Commercial Retailer-Supplier Communication Platform Q&A

1 page · q-and-a

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedNov 5

Sources Sought

Notice updatedNov 19

Response deadline changed from Nov 20, 2025 to Nov 25, 2025. The notice description changed.

Response DeadlineNov 25

Deadline has passed

Submission Closed

11/25/2025, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Defense Commissary Agency

Contacts1 person available

OfficeFORT LEE, VA, 23801, USA

Organization / AgencyDepartment Of Defense → Defense Commissary Agency

Office AddressFORT LEE, VA, 23801, USA

Contacts

Alicia Taylor

contact@example.gov

Full Description

RFI Amendment

Extends the close date until 11/25/2025 for response submission and attach a questions document.

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes only. This RFI may or may not result in a future requirement. The Defense Commissary Agency (DeCA) is conducting market research to identify qualified and responsible sources to establish a prototype Other Transaction (OT) agreement for a commercial retailer-supplier communications platform. The primary objects of this platform are to connect commissary stores with direct-store delivery (DSD) vendors and to automate service alerts, such as out-of-stock notifications, escalations, and vendor compliance tracking. This prototype is directly aligned with enhancing mission effectiveness by improving product availability and vendor response times at DeCA stores. This initiative is consistent with 10 U.S.C. § 4022(a)(1), which focuses on prototype projects that are directly relevant to enhancing DoD mission effectiveness.

Scope:

DeCA aims to achieve key supply chain objectives, including reducing out-of-stock (OOS) levels, improving on-time-in-full (OTIF) delivery, and enhancing vendor compliance. DeCA would like to leverage industry-based communication protocol leveraging a communication hub or portal the enables DeCA to communicate individually with all DSD suppliers and in a way that those DSD suppliers can respond back to DeCA via that portal and take corrective action. To ensure the pilot's effectiveness and gather reliable data, DeCA will leverage a vendor’s established commercial framework.

This strategic approach minimizes onboarding time and accelerates execution by utilizing an existing network of vendors and retailer-driven standard operating procedures (SOPs), already implemented with major grocers. A no-cost model for the platform delivery is preferred.

Requirements:

Service Collaboration Platform
Automated out of stock supplier-criteria notifications
Digital check-in and checkout process
Vendor schedule management
Supplier-to-Retailer service disruption message platform

Technology Areas:

The vendor will provide the commercial network, software and vendor-engagement services.

Request for Information:

Vendors interested in this opportunity should submit a capabilities statement addressing the scope and requirements specified in this announcement. All questions regarding this RFI shall be submitted by November 13, 2025 at 12pm EST. All responses to this RFI are due November 20, 2025 at 12pm EST. The point of contact for this announcement is Alicia Taylor, contact@example.gov.

Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. Please be advised that all submissions become Government property and will not be returned.