Common Use Systems for San Jose Mineta International Airport

The City of San José is soliciting proposals for a comprehensive Common Use System solution at San José Mineta International Airport, encompassing the purchase, installation, integration, support, and long-term maintenance of shared airline resources such as check-in counters and gates. The project requires a fully integrated system that ensures seamless operations across airline tenants with ongoing service and operational reliability. Proposals must be submitted electronically through the BidAmerica portal by the August 25, 2026 deadline, and must include mandatory attachments including the Scope of Services and Requirements, Exemplar Solution Agreement, Insurance Requirements, Labor Compliance Addendum, Wage Determination for Airport Common Use Systems, Information Technology and Security Requirements, and Compliance with Title VI Nondiscrimination Requirements. Respondents are also required to complete and submit seven standardized forms covering certification, local and small business preference claims, acknowledgments, questionnaires, customer references, system functionality, and cost proposal details. The evaluation process is based on a best-value trade-off approach, weighing Technical Capabilities, Project Approach and Schedule, Experience and Qualifications, Cost Proposal, General Requirements, and a mandatory Oral Interview or System Demonstration, with an additional 5% preference for qualified Local Business Enterprise and Small Business Enterprise respondents. All proposals must pass mandatory eligibility thresholds for Responsiveness and Technology, Security, and Privacy Review before advancing in evaluation. The contract will be performed at San José Mineta International Airport, with FOB Destination Prepaid shipping terms, and the City retains the right to make additional purchases under the same terms. Labor compliance is enforced through adherence to wage determinations and a wage theft prevention certification, and contractors must comply with IT and data security standards outlined in Attachment E. No federal FAR clauses are applied; instead, the solicitation relies on the City’s Standard Terms and Conditions, with no specified contract type, contract value, or formal contract administration roles like a COR or PCO identified.