This Solicitation opportunity from Minnesota was posted on June 23, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Communications Faculty-led Program: Community Engagement in Panama

Closed

MnSCU-SRC-MNSU-2026-000610-RFPState & Local

Submission Closed07/16/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561520

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POSTED

4 months ago

DEADLINE

N/A

AI Contract Overview

Minnesota State University, Mankato, is seeking a qualified vendor to manage a faculty-led educational program in Panama for Communications students during March 5–14, 2027, focusing on how communities organize, advocate, and communicate to advance shared and individual interests. The selected vendor must provide end-to-end logistical and risk management support, relieving faculty of operational responsibilities while ensuring seamless alignment with academic objectives outlined in Attachments A and B. The program will immerse students in Panamanian communities to study cultural, structural, and communication dynamics, with possible flexibility to include other Central American countries if U.S. State Department advisories permit. The contract is expected to run for approximately ten months, effective August 20, 2026, or upon the last signature, whichever is later, with Minnesota State reserving the right to pursue alternative vendors if a contract is not executed by that date. Proposals must be submitted exclusively through Minnesota State’s electronic procurement system by July 16, 2026, at 2:00 PM CT, with no hard copies or email submissions accepted. The evaluation will weigh Cost/Value at 30%, prioritizing price relative to the level of service; Work Plan at 25%, requiring a detailed task schedule and invoicing framework; Qualifications of the Respondent and Personnel at 20%, emphasizing prior experience with similar faculty-led international programs and professionally formatted resumes without personal contact details; Completeness and Thoroughness at 20%, demanding full coverage of all RFP requirements; and Adherence to Minnesota State Terms and Conditions at 5%, with any exceptions must be explicitly stated or result in disqualification. Respondents must demonstrate experience executing at least two prior faculty-led programs in Panama, provide client references, and comply with Minnesota State’s Supplier Diversity Policy, Affirmative Action requirements, and the mandatory submission of a notarized Affidavit of Non-Collusion. Contractors must also disclose any organizational conflicts of interest, exclude personal data from resumes, and align safety, insurance, and emergency protocols with U.S. State Department advisories and Clery Act and Title IX compliance standards. The estimated budget ranges between $70,500 and $110,000, based on per-student costs for ground services and airfare for a group of 15–20 students, though final pricing will be determined by proposal submissions in Attachments A and B. All evaluations will be conducted by a selection team

General Info

Vendor to manage faculty-led Panama study abroad program March 2027 with full logistical and risk responsibility.

Agency

Minnesota State Colleges and Universities System

NAICS

561520 - Tour Operators

Place of Performance

Not specified

Set-Aside

NONE

Documents

(3)

RFP Attachment B - Faculty-Led Communications Program Panama March 2027

PDF•rfp

RFP Faculty-Led Communications Program Panama March 2027 Attachment A

PDF•rfp

SRC-MNSU-2026-000610-RFP Communications Faculty-led Program in Panama

PDF•rfp

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJun 23

Solicitation

Response DeadlineJul 16

Deadline has passed

Submission Closed

07/16/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencyMinnesota State Colleges and Universities System

Contacts1 person available

OfficeN/A

Organization / AgencyMinnesota State Colleges and Universities System

Office AddressN/A

Contacts

Jill Rollings

contact@example.gov

Full Description

Project Overview Minnesota State is requesting proposals from qualified education abroad and away vendors to implement a Communications faculty-led program to Panama, focused on how communities come together and engage, organize and advocate for their individual and collective interests. We would like to connect with members across a wide swath of the community, to understand the structural, cultural, and other issues they may face and the types of communication models necessary or utilized to move forward with their work. Minnesota State University, Mankato. Minnesota State prefers to hire a vendor that is already fully developed and used by an existing client base, but which can be customized to meet our specific needs. We desire a vendor that does not require our faculty to handle the majority of the logistical and risk management aspects of the student-facing program. Technical/Functional Requirement This faculty-led program is scheduled to take place Spring 2027: March 5-14, 2027. Please see Attachment A and Attachment B for detailed information. Selection Process The selection process includes Director, Center for Global Engagement, Assistant Director, Center for Global Engagement, and one faculty member or designee from the requested program the RFP is addressing. This group will evaluate the proposals and make the final decision. Evaluation Factors The following factors and their identified weight will be used to evaluate the responses: Topic Factor Weight Adherence to Minnesota State Terms and Conditions. Adhearance to Minnesota State Terms and Conditions. 5% Work Plan. A description of the deliverables to be provided by the Responder along with a detailed work plan that identifies the major tasks to be accomplished and be used as a scheduling and managing tool, as well as the basis for invoicing. 25% Cost/Value. Price (or price in relation to level of service to be provided) 30% Qualifications of Respondent and its personnel. An outline of the Responder’s background and experience with examples of similar work complete by the Responder and a list of personnel who will conduct the project, detailing their training, and work experience. Resumes or other information about project personnel should not, if possible, contain personal telephone numbers, home addresses or home email addresses. If it is necessary to include personal contact information, please clearly indicate in the proposal that personal contact information is being provided. 20% Completeness, thoroughness and detail of the response. Completeness, thoroughness and detail of the response as reflected by the proposal's discussions and coverage of all elements of work listed. 20% Total: 100 Contract Terms Minnesota State desires to enter into a contract with the successful Respondent(s) effective August 20, 2026 or on the date the last recognized signature is obtained, whichever occurs later. The length of such contract(s) will be approximately ten (10) months. If Minnesota State and Respondent are unable to negotiate and sign a contract by August 20, 2026, then Minnesota State reserves the right to seek an alternative Respondent(s). Inquiries and Submission Instructions Minnesota State accepts all questions and bid submissions exclusively through Minnesota State's e-procurement system. Hard copy submissions, emails, or submissions through any other medium will not be considered. Each Respondent is solely responsible for the timely delivery of its questions and bids by the RFx date and time deadlines. Failure to meet the deadlines shall be grounds for rejection. Tentative Schedule of Solicitation The dates noted below are estimates but are reasonable for the purposes of presenting deadlines. All sourcing event-related communications is managed and track via Minnesota State Electronic Sourcing Solution. Key Dates Timeline Tuesday, June 23, 2026 RFP is publised on minnstate.edu/vendors webpage. Wednesday, July 1, 2026; 2:00 PM CT Deadline for Vendor to submit clarifying questions via electronic platform only. Wednesday, July 8, 2026 Deadline to publish responses to RFP questions via electronic platform only. Thursday, July 16, 2026; 2:00 PM CT Deadline for Vendor RFP proposal submissions via electronic platform only. July, 2026 Vendor(s) selected and notified Minnesota State reserves the right to not award a contract. The dates noted above are estimates but are reasonable for the purposes of presenting deadlines. Minnesota State reserves the right to name a date which all responding Respondents will be invited to present demonstrations or participate in an interview. Minnesota State does not agree to reach a decision by any certain date although it is hoped the evaluation and selection will be completed by the contract terms date identified.