Conference Center and Food Services

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number W9127Q-18-T-0029 is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures. This solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 2005-83, effective Jul 02, 2015 and the Defense Federal Acquisition Regulations (DFARS) Change Notice 20150420 dated 20 April 2015. It is the contractors' responsibility to be familiar with applicable clauses and provisions. This requirement is being issued as unrestricted. The North American Industrial Classification System Code is 711310 with a standard of $32.5M. The United States Property and Fiscal Office for Mississippi-Contracting Office, Jackson, MS intends to issue a contract/purchase order for Meeting Space/Conference Facilities, meals and related services for the Yellow Ribbon Program Post/Pre Deployment/Family Demobilization Event, to be held Saturday, July 28, 2018 and Sunday, July 29, 2018 with set-up on Friday, July 27, 2018. The event will be attended by approximately 500 Army National Guard members and their families. This is not a solicitation for Event Planning Services or 3rd party event planning services. REQUIREMENT: LOCATION: Only facilities located in south Mississippi will be considered due to travel restrictions. CLIN 0001 - MEETING ROOMS/VENUE: YRRP will be requiring a total of eight (8) rooms (1 general session, 1 breakout room, 4 child care, 1 lobby and 1 dining). Child Care Rooms: YRRP will need three (3) round tables in each of the four (4) childcare rooms. General Session Room: YRRP will need five hundred (500) chairs available in theater style. Breakout Rooms: For the breakout room, we will need one-hundred seventy (170) chairs arranged in theatre style. Lobby Area: YRRP will need twenty five (25), eight foot skirted tables with two (2) chairs per table in the function lobby for providers to set up. Dining Room: Lunch buffet will require enough tables and chairs to seat five hundred (500) adults. CLIN 0002 - AUDIO-VISUAL EQUIPMENT/TECHNICIAN: YRRP will require Audio/Visual Tech support. We will need two (2) screens, two (2) dress kits, two (2) microphones with standing podiums, one (1) wireless lavalier microphone and one (1) wireless UFH Microphone. We will also need an AV Cart in all briefing and breakout rooms. Main briefing room will require a dress kit around the screen. Wireless internet will need to be provided in briefing and breakout rooms. CLIN 0003 - LUNCH - Buffet: QTY: 500 Adults each day for SATURDAY, JULY 28 AND SUNDAY, JULY 29, 2018. CLIN 0004 - KIDS LUNCHES: QTY: 150 lunches to include: entr'e, starch, fresh fruits, dessert, juice and water for SATURDAY, JULY 28 AND SUNDAY, JULY 29, 2018. CLIN 0005 - SNACKS - QTY 150 Snacks for children to include: starch, fruit, and juice for SATURDAY, JULY 28 AND SUNDAY, JULY 29, 2018. CLIN 0006 - COFFEE AND WATER SERVICES QTY: Morning coffee and water services will be provided between the hours of 6:30a.m. - Until we have reached our contracted gallon amount (20GAL REG/5GAL DECAF PER DAY) on Saturday, July 28, 2018 and Sunday July 29, 2018 BASIS OF AWARD: A purchase order will be awarded to the responsible offeror whose proposal conforms to the solicitation and considered to be the most advantageous to the Government according to FAR Part 12, Acquisition of Commercial Items, utilizing the Best Value source selection process. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. The following factors will be used to evaluate the quotes: (1) Technical Acceptability and (2) Price. Technical Acceptability shall be evaluated as acceptable or not acceptable. Price evaluation shall be based on the lowest reasonable evaluated price. Price will always be an important factor. This notice does not obligate the Government to award the contract; it does not restrict the Government's ultimate approach; nor does it obligate the Government to pay for any quote/proposal preparation costs. Clauses and provisions incorporated by reference may be accessed via the Internet at http://farsite.hill.af.mil/. Quotes must be for all items stated, partial quotes will not be considered. Only firm fixed price offers will be evaluated. Award will be made (all or none) to one vendor. Quotes are due no later than 3:30 P.M. CDT, 19 July 2018 to USPFO-MS-PC, Attn: SSG Adam Austin, 144 Military Drive, Flowood, MS 39232-8861. Quotes can be emailed to adam.n.austin.mil@mail.mil. SAM is a mandatory requirement for all DoD Government contracts. You must be registered and have an active status in order to be eligible for award of a contract. To register on line go to http://www.sam.gov/. APPLICABLE CLAUSES/PROVISIONS: FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights FAR 52.212-1, Instructions to Offerors, Commercial Items FAR 52.212-2, Evaluation-Commercial Items FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Note: Offerors are to provide a completed copy of the representations and certifications contained in this provision) FAR 52.212-4, Contract Terms and Conditions-Commercial Items FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.232-33, Payment by Electronic Funds Transfer/ Central Contractor Registration FAR 52.252-1, Solicitation Provisions Incorporated by Reference FAR 52.252-2, Clauses Incorporated by Reference DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials DFARS 252.204-7004, Alternate A, System for Award Management DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information DFARS 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law DFARS 252.232-7003, Electronic Submission of Payment Requests DFARS 252.232-7006, Wide Area Workflow Payment Instructions FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition, and specifically the following FAR clauses are applicable: 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.222-3, Convict Labor 52.222-19, Child Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222.53, Exception from Application of the Service contract Labor Standards to Contracts for Certain Services-Requirements 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer - System for Award Management Contracting Office Address: The United States Property and Fiscal Office for Mississippi-Contracting Office 144 Military Drive Flowood, MS 39232 Primary Point of Contact: SSG Adam Austin - 601-313-1557 adam.n.austin.mil@mail.mil