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Consulting Services to prepare a Community Structure Plan (CSP) for the Town’s New Urban Areas

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WS-RFP-26-066International

Response Deadline10/01/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The Town of Whitchurch-Stouffville is seeking a qualified multi-disciplinary consulting team to prepare a Community Structure Plan (CSP) and conduct supporting technical background studies for the Town's New Urban Areas. Covering approximately 270 hectares of remaining agricultural lands outside of protected conservation areas, this project aims to establish a sustainable framework for land use, design, infrastructure, and the natural environment to accommodate future employment and population growth through 2051. The work is structured into three distinct phases: developing a work plan and vision, executing the CSP and background studies, and preparing a Town-initiated Official Plan Amendment. The successful proponent will be expected to complete the project over an estimated 18-month duration, ensuring all planning aligns with the Provincial Planning Statement (2024), the Town's 2025 Official Plan, and various municipal master plans regarding water, transportation, and stormwater management. The procurement process is conducted via a Request for Proposal (RFP) with a submission deadline of October 1, 2026. The Town has established an upset budget limit of $500,000 excluding HST; any bids exceeding this amount will receive zero points. Selection will be based on a scoring system evaluating technical criteria, including staff qualifications, project team organization, and a Gantt chart, as well as a reference list requiring at least three similar projects, two of which must be municipal. Proponents must provide lump sum pricing for each of the three phases and demonstrate robust quality assurance and cost control methodologies. Key requirements for the awarded consultant include maintaining professional liability insurance for 24 months post-completion, adhering to strict personnel management protocols, and coordinating closely with regional agencies and stakeholders. Payments will be made via Electronic Funds Transfer within 30 days of invoice.

General Info

Whitchurch-Stouffville seeks consultants for a Community Structure Plan with a $500,000 budget limit.

Agency

Town of Whitchurch-StouffvilleView Agency

NAICS

541320 - Landscape Architectural ServicesView NAICS

Place of Performance

CAN

Set-Aside

NONE

Documents

(1)

WS-RFP-26-066: Consulting Services for Community Structure Plan (CSP)

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AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedSep 2

Solicitation

Response DeadlineOct 1

Submission deadline

Response Deadline

10/01/2026, 07:00:00 PM UTCin 11 days

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Organization & Contact Information

AgencyTown of Whitchurch-Stouffville

ContactsNo contacts available

OfficeCAN

Organization / Agency

Town of Whitchurch-Stouffville

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Office AddressCAN

ContactsNo contact information available

Full Description

The Town of Whitchurch-Stouffville (The “Town”) is seeking professional services from a qualified multi-disciplinary consulting team (The “Proponent”) to prepare a Community Structure Plan (CSP) and undertake supporting technical background studies which will inform the preparation of the CSP for the Town’s New Urban Areas. The CSP will establish a comprehensive framework and an integrated and sustainable approach to land use planning, design, infrastructure, and the natural environment, which will guide the preparation of subsequent Secondary Plans and detailed studies for the Town’s New Urban Areas. The Town of Whitchurch-Stouffville Official Plan, 2025 establishes the requirements for preparing Secondary Plans for New Urban Areas. The New Urban Areas are identified on Schedule A – Town Structure, which comprise approximately 270 hectares, and are intended to accommodate future employment and population growth to 2051. The New Urban Areas comprise the Town’s remaining agricultural lands along the southern municipal boundary that are located outside of the Oak Ridges Moraine Conservation Plan Area and Greenbelt Plan Area, and excludes the lands which are subject to Minister’s Zoning Orders.The New Urban Areas shall be planned to be modern, compact, mixed use, vibrant, and diverse communities where people connect, learn, work, play and reside. Excellence in community design is essential to creating a physical place where people have opportunities and choices required to lead rewarding lives. The New Urban Areas will prioritize people, sustainability and liveability, and establish a natural heritage system that is connected to a network of parks and open spaces. Each complete community will have a unique sense of place and identity, and will offer a variety of housing including affordable housing, employment and mobility choices. The CSP will be undertaken to support and inform a Town-initiated Official Plan Amendment to the Town’s Official Plan, 2025. The CSP work program will be undertaken in cooperation and coordination with the Region of York, City of Markham, relevant Ministries, and the Toronto Region Conservation Authority (TRCA), with respect to infrastructure and environmental planning, and in consultation with the public, landowners, agencies and other stakeholders. A final work plan shall be prepared by the successful Consulting Team prior to commencement of the Project.