Dairy and Juice Scheduled Deliveries

The Statewide Procurement Division of the Texas Comptroller of Public Accounts is soliciting sealed bids for the scheduled delivery of dairy and juice products under solicitation number 304T-26-380M1.1, with a response deadline of July 20, 2026. The contract serves major state agencies including the Texas Department of Public Safety, Texas Juvenile Justice Department, and Texas School for the Deaf, with deliveries required at various locations across Texas under FOB Destination terms. The products include fluid milk in multiple varieties—skim, low-fat, lactose-free, and flavored—along with juice, butter, cottage cheese, cream, ice cream, frozen yogurt, and other dairy items, all subject to strict quality standards such as being new, unused, in current production, and compliant with FDA nutritional requirements. Temperature control is mandatory, with refrigerated items must be maintained between 33°F and 41°F, and all packaging must feature weather-resistant labels with brand name, quantity, lot number, and “best used by” dates where applicable. Frozen yogurt must be packaged in cups with paper pull-back tabs and designed to prevent freezer burn. The solicitation requires an XML or XLSX Mandatory Price Sheet, signed Execution of Response, and multiple attachments including insurance documentation, respondent information, and self-insured retention certifications if applicable. The contract term begins on the award date and extends through November 30, 2027, with up to three optional one-year renewal periods, potentially extending the agreement to November 30, 2030. Pricing must be firm, all-inclusive, and reflect delivery costs, with any price reductions to be implemented immediately upon availability. Award will be made based on lowest price per comparable unit, subject to pass/fail gates for responsiveness and risk of non-performance, which include full compliance with all submission requirements, demonstrable capacity to perform, financial stability, and adherence to legal and ethical standards. Contractors must carry $500,000 in commercial general liability coverage, with insurers rated A- or higher by AM Best, and comply with federal and state laws including Buy American provisions for specified product lines, Civil Rights and ADA requirements, Clean Air and Water Acts, and human trafficking prohibitions. All deliveries must occur during the customer’s operating hours, accompanied by a packing slip and itemized invoice containing the contractor’s Texas Identification Number, purchase order number, and detailed product information. Invoices are payable within