Data Collection: School Inventory & Condition Data

The Washington Office of Superintendent of Public Instruction (OSPI) is seeking to engage a qualified consultant through RFP No. 2026-07 to collect comprehensive school inventory and condition data for small school districts and tribal education compact schools within Washington State. The primary goal is to update or report data that has not been refreshed in the past ten years within the existing Information and Condition of Schools (ICOS) database. The contract, estimated to be valued between 500,000 and 2 million dollars, is scheduled to commence around December 2025 and extend through May 2027, with potential extensions at OSPI’s discretion. The solicitation emphasizes the importance of bidder qualifications, including licensing, experience with school building assessments, and familiarity with OSPI programs, particularly for consultants conducting building condition evaluations. The procurement process involves detailed proposal submission requirements, mandatory certifications, and assurances to affirm the accuracy and compliance of the bid, along with optional contract issue lists for bidders to raise concerns or exceptions. The process encourages participation from small, minority, women-owned, and veteran-owned businesses and mandates adherence to nondiscrimination and wage laws. Communication regarding the solicitation is managed through designated contacts, with a pre-bid conference scheduled to clarify requirements. The contract aims to ensure accurate, up-to-date data collection to support school infrastructure planning and maintenance, ultimately contributing to the improvement of educational facilities across the state.