DCAMM Shepard Building Fire Alarm System Complete Upgrade

The contract involves a comprehensive upgrade of the fire alarm and emergency communication system at the Shepard Building in Providence, Rhode Island, with the goal of installing a new addressable system compliant with current codes and standards. The project is scheduled to commence around October 2025, with substantial completion targeted for April 30, 2026, and final completion by May 30, 2026. The initial contract period is approximately one year, with an option for a one-year renewal contingent on performance and funding. Bidders are required to submit their proposals electronically through the Ocean State Procures™ platform by September 9, 2025, including a bid bond or certified check equal to 5% of the bid amount, and must include detailed specifications and supporting documentation. The contract will be awarded based on responsiveness, responsibility, price, and technical compliance, with the Rhode Island Division of Capital Asset Management and Maintenance reserving discretion to make one or multiple awards or reject all bids. The contractual framework is governed by the State of Rhode Island’s General Conditions of Purchase, incorporated by reference, and the use of the AIA A104-2017 contract form is mandated for the successful bidder. Insurance requirements stipulate coverage for general liability, workers compensation, and automobile liability, along with the provision of payment and performance bonds. The project emphasizes strict adherence to safety, licensing, and certification standards, including disclosures related to conflicts of interest, suspension, or debarment. Liquidated damages are set at $100 per day for delays beyond the scheduled substantial completion date. The scope of work includes removal of existing systems, installation of new equipment, testing, and documentation, with all work performed at the Shepard Building. The procurement process emphasizes electronic submission, with detailed instructions for bid preparation, submission deadlines, and communication protocols through the OSP platform, ensuring a transparent and compliant bidding environment.