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Demographic Data Cleansing and Identity Enhancement

Open
State & Local

Contract Overview

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This subcontract for Demographic Data Cleansing and Identity Enhancement supports prime contractors working on projects for the Oklahoma Public Employees Retirement System. The primary objective is to resolve incomplete member records by utilizing identity resolution software and public record aggregators to identify full legal names and dates of birth. The service provider is responsible for delivering enhanced data files that provide full legal identities for partial records while maintaining strict compliance with all applicable state and federal privacy laws. The opportunity is categorized under NAICS code 518210 and was posted on November 9, 2026, with a response deadline of December 10, 2026. This engagement focuses on critical data integrity and identity verification to ensure the accuracy of retirement system member demographics.

Documents

This scope was carved out of EV00000999.

The full solicitation package (11 documents), including the RFP, is on the prime solicitation, not on this scope.

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Death Audit Services

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Organization & Contact Information

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AgencyOklahoma Okla Public Employees Ret Sys
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies data enhancement services for prime contractors on Oklahoma Public Employees Retirement System (OPERS) projects. Resolves incomplete member records by identifying full legal names and dates of birth using identity resolution software and public record aggregators. Ensures compliance with state and federal privacy laws. Delivers enhanced data files containing full legal identities for partial records.

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More opportunities from Oklahoma Okla Public Employees Ret Sys

Same awarding agency

NAICS: 561611
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The Oklahoma Public Employees Retirement System (OPERS), through the Office of Management and Enterprise Services (OMES) Central Purchasing division, is soliciting proposals for death audit and data cleansing services to maintain accurate member and beneficiary records. The scope of work includes a one-time initial audit of up to 218,000 records, a beneficiary audit and cleansing of 75,000 records, weekly or monthly mortality analysis for 50,000 records, and an annual comparative mortality audit of up to 158,000 records. Key deliverables include the provision of obituary links or copies for matched deaths and the identification of full legal names and dates of birth for partial records, with all results delivered via secure electronic transmittal. Proposals will be evaluated based on best value standards, focusing on qualifications, experience, and references from similar public sector retirement plans. A mandatory and distinguishing evaluation factor is the bidder's ability to disclose the specific source used to verify each death match. The selection process may include a second round featuring product demonstrations and interviews to assess the bidder's methodology and rapport with staff. Technical requirements mandate the use of secure, closed, and controlled AI models, prohibiting open-source large-scale AI, and requiring compliance with the State of Oklahoma's AI policy and Section 508 accessibility standards. Administrative terms specify a net 45-day payment cycle, with payments made via purchase card after services are accepted at the destination. Bidders must provide a budget using the provided template, submit resumes for all proposed staff, and provide an Authority to Operate (ATO) or confirmation of submission. Additionally, suppliers must certify non-discrimination against firearm entities and disclose any familial or business relationships with the state agency. Insurance must be provided by a carrier rated A- or better by A.M. Best.
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