RFP for Traffic Count Software as a Service (SaaS)

The State of Maine Department of Transportation is soliciting a Traffic Count Software as a Service (SaaS) solution to support its Traffic Monitoring Section. The scope of work involves managing data for Continuous Count Sites, which operate year-round, and Short Duration Count programs that operate from April to November. Key deliverables include hosting services for software licenses and maintenance, as well as implementation services covering configuration, data conversion, deployment testing, training, and systems integration. The solution must provide functionality for traffic count polling, quality control, scheduling, and the generation of required Federal and Departmental reports, while supporting historical record keeping and equipment tracking. The contract will be awarded based on best value using a 100-point scale, with 25 points allocated to the cost proposal via a mathematical formula favoring the lowest bid. Other evaluation factors, including organization qualifications and proposed services, are scored using a consensus approach, and the Department may request 90-minute webinar demonstrations from top-scoring bidders. Proposals must be submitted via the Vendor Self Service (VSS) system by December 1, 2026, and must include a detailed implementation schedule for the 2027 through 2030 count seasons. The contract features net 30 payment terms and requires bidders to provide a Responsible Bidder Certification, a Certificate of Insurance, and adherence to strict confidentiality and security standards.