Dental Insurance Provider

The Metropolitan Government of Nashville and Davidson County is seeking a dental insurance provider through solicitation MNPS000065 to deliver comprehensive, cost-effective coverage for its employees and their families, with the goal of enhancing workforce well-being and ensuring access to innovative dental benefit options. The contract, governed under NAICS code 524114 and administered by METRO_MNPS in Tennessee, is structured as a needs-based arrangement where services will be requested via purchase order with no minimum guaranteed volume. Performance is subject to strict compliance with state and federal regulations including the Americans with Disabilities Act, Tennessee’s Open Records Act, and requirements under the Iran Divestment Act and Boycott of Israel Act. Contractors must certify they are neither debarred nor involved in fraudulent activity, and must maintain all necessary licenses and certifications to operate legally. All work product, records, and property generated under the contract are deemed the property of MNPS, and contractors are required to maintain financial and operational records for five full years after final payment in accordance with generally accepted accounting principles. Contractors must adhere to detailed administrative and operational protocols including submitting invoices in PDF format via email to AccountsPayable@mnps.org, ensuring each invoice contains a single MNPS purchase order number, itemized pricing, delivery details, and remittance information, while prohibiting handwritten or POS-generated receipts. Payments are processed via ACH within 30 days of receiving a compliant invoice, with an absolute maximum of 60 days. The contract term cannot exceed 60 months without explicit approval from multiple county entities. Contractors must carry general liability insurance naming MNPS as an additional insured, maintain workers’ compensation and employer’s liability insurance at statutory levels, and ensure all employees undergo criminal background checks through the Tennessee and Federal Bureaus of Investigation, submitting green light letters for each individual. All services must be performed in compliance with Tennessee law, including T.C.A. 49-6-817, and contractors are held liable for any losses resulting from noncompliance. The solicitation requires responses by July 27, 2026, and all submissions must be sent to procurement@mnps.org or delivered to the Procurement Department at 2601 Bransford Avenue, Nashville, TN 37204. Termination for convenience requires 30 days’ written notice, while breach allows for a 30-day cure period. MNPS retains full rights to inspect facilities and revoke acceptance of non-conforming services, even