Design, Contract Administration, Construction Inspection, and Materials Testing Services for 2027 Road Repairs & Rehabilitation Program

The Town of Whitchurch-Stouffville is soliciting proposals under solicitation number WS-RFP-26-073 for professional engineering services to support its 2027 Road Repair and Rehabilitation Program. The scope of work involves the surface rehabilitation of approximately 10 to 15 kilometers of urban and rural roads, encompassing detailed design, geotechnical investigations, the development of construction tender packages, and the condition assessment of roughly 150 maintenance holes and catch basins. The selected consultant will also provide contract administration, construction inspection, and materials testing for soils, granular materials, asphalt, and concrete, adhering to MTO and Ontario Provincial Specifications. Proposals must be submitted electronically by September 24, 2026. The award will be based on the highest combined score evaluating project experience, approach and methodology, personnel commitment, proposed innovations, and pricing. The contract will be governed by a draft MEA agreement and supplementary conditions, requiring the consultant to maintain comprehensive general liability insurance and WSIB compliance. Key deliverables include a design package and laboratory reports approved by an Ontario Professional Engineer, with asphalt testing performed by a CCIL Class A or B certified laboratory. Payment will be made in Canadian funds, with a specific cash allowance of 30,000 dollars allocated for materials testing during construction.