DOC-26-029 Janitorial Services - Probation & Parole District 24 - Farmville

The contract for janitorial services at the Virginia Department of Corrections Probation and Parole District 24 in Farmville is structured as a firm-fixed-price arrangement with an initial one-year term, renewable based on performance and agreement. The scope requires cleaning three days per week during business hours, covering approximately 4,535 square feet, including offices, restrooms, a kitchenette, lobby, and specialized areas. The contractor must provide labor, supervision, equipment, and supplies (excluding paper products, which are supplied by the agency), and adhere to detailed cleaning schedules and quality assurance protocols, including completing a janitorial checklist at each service. The contract emphasizes compliance with nondiscrimination laws, safety data sheet provisions, and mandatory background checks for personnel, with the Department reserving the right to remove staff deemed a security or safety risk. Bidding is conducted via a Quick Quote process, with submission deadlines set for October 6, 2025, through the eVA electronic procurement system. Bidders must attend a mandatory site visit, complete and submit a detailed bid form (Attachment A), provide business registration information (Attachment C), and acknowledge all addenda. The evaluation will prioritize responsiveness, responsibility, and business certification status, giving preference to DSBSD-certified micro and small businesses, with the lowest responsive, responsible bid awarded on a grand total basis. The contract includes provisions for quarterly performance reviews, schedule approvals, and strict adherence to special requirements such as background investigations, personnel conduct, subcontracting restrictions, and contract modifications, ensuring the delivery of consistent, high-quality janitorial services at the specified location.