Duty Uniforms for Lexington County Fire Services (LCFS

The contract involves the procurement of duty uniforms for Lexington County Fire Services under solicitation number 2026-IFB-20, posted on November 12, 2025, with a response deadline of December 1, 2025. It is a fixed-price, indefinite quantity agreement with an estimated contract value between $50,000 and $200,000, designed to supply fire-rated, 100% cotton uniforms from First Tactical, including shirts, pants, and decorations, in various sizes for both men and women. Bidders are required to provide a sizing set at no cost and include all shipping, freight, and applicable South Carolina sales tax in their pricing. The specifications emphasize compliance with detailed uniform standards, timely delivery, and proper packaging, including packing slips with specific shipment details. The contract stipulates FOB destination shipping, with all deliveries made during weekday business hours, and incorporates strict inspection and acceptance procedures at the County’s discretion, ensuring uniforms are new, first-class, and defect-free. The award will be based on the Lowest Price Technically Acceptable methodology, considering cost, reputation, dependability, and creditworthiness of the bidder. The County reserves the right to negotiate with the lowest responsible bidder, reject any non-compliant bids, and award to multiple vendors if advantageous. The contract is for an initial one-year period, with options for up to four additional annual extensions, subject to mutual agreement. Administrative and payment procedures specify that invoices must be submitted with proper documentation, referencing the purchase order, and are payable within 30 days of receipt, contingent upon proper acceptance. The procurement process mandates all responses be submitted electronically via the County’s IonWave E-Procurement System by the deadline, with technical questions directed to the Procurement Department. The contract incorporates comprehensive FAR-like clauses covering amendments, termination, modifications, warranties, indemnification, and compliance with federal and state laws, including nondiscrimination, illegal immigration, and drug-free workplace requirements. Overall, the agreement emphasizes strict adherence to specifications, timely performance, and compliance with legal standards to ensure the effective and responsible supply of fire uniforms to Lexington County Fire Services.