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DYS Connecting Loved Ones Sooner Than Expected (CLOSE) Transportation

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SRC0000037187State & Local

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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Ohio Department of Youth Services (DYS) is soliciting transportation services for its Connecting Loved Ones Sooner than Expected (CLOSE) program to provide no-cost round-trip travel for approved visitors. The contractor will transport visitors from eight Ohio cities, including Akron, Cincinnati, Columbus, Cleveland, Dayton, Toledo, Warren, and Youngstown, to three correctional facilities and two private facilities. Services include scheduled Saturday monthly visits, private facility visits with two business days' notice, and special event trips with five business days' notice. The contract may be renewed annually for up to twenty-four additional months, subject to appropriation certification. Qualified offerors must provide ADA-compliant vehicles, with a preference for those accommodating 20 or more passengers, and must be capable of accommodating car seats. Requirements include holding a USDOT number, a Federal Motor Carrier Safety Administration certificate of registration, and ensuring all drivers possess an Ohio state issued driver's license. Contractors must also comply with 49 CFR 395.3 regarding maximum driving time and adhere to American Correctional Association and DYS standards. Payment is contingent upon the submission of the DYS Facility Visit Transportation Sign-in Sheet with each invoice. The award will be based on best value, evaluated through a scoring system that weights the offeror's business profile, transportation plan, and a detailed work plan covering passenger verification and safety. Proposals must be submitted via OhioBuys in two separate electronic envelopes containing a technical proposal and a cost proposal, including a completed location pricing spreadsheet. Additionally, contractors must submit an Affirmation and Disclosure form prohibiting offshore services and the use of Russian institutions.

General Info

Ohio DYS seeks transportation services for visitors to correctional facilities from eight Ohio cities.

Agency

Dept Of Youth Services

NAICS

485510 - Charter Bus IndustryView NAICS

Place of Performance

OH, USA

Set-Aside

NONE

Documents

(3)

Affirmation and Disclosure Form (Rev. 3/22)

PDF•2 pages•other

Location Pricing Schedule

XLSX•2 pages•specifications

SRC0000037187 - Connecting Loved Ones Sooner Than Expected (CLOSE)

DOCX•13 pages•rfp

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

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Organization & Contact Information

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AgencyDept Of Youth Services
ContactsNo contacts available
OfficeN/A
Organization / Agency
Dept Of Youth Services
Office AddressN/A
ContactsNo contact information available

Full Description

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The Ohio Department of Youth Services (DYS) values facility visits by family, parents and guardians of youth that are in our three (3) correctional and two (2) private facilities. Transportation to and from a facility for visitation often presents a barrier to many visitors due to the significant level of resources required for travel. DYS holds such value in connecting families which is the reason to implement a program called Connecting Loved Ones Sooner than Expected (CLOSE) to home at no cost to the facility visitor. DYS is seeking transportation for approved monthly visits to its three (3) correctional facilities occurring on Saturdays as scheduled. We are additionally seeking transportation for special events that may be scheduled during the week, and weekend, for occasional trips as needed to its private and correctional facilities regularly occurring visitation requests include monthly transportation from each city to the current month’s designated facility based on pre-established scheduling. DYS is requesting transportation services from Akron, Cincinnati, Columbus, Cleveland, Dayton, Toledo, Warren, and Youngstown to transport approved facility visitors to each of the facilities listed below. Offeror must submit a completed version of the A&D form, and Location Pricing Sheet as part of their response.
This solicitation will be awarded based on the best value to the agency according to the scoring criteria By submitting quote(s) for this solicitation, you are guaranteeing quoted pricing for 60 days. No adjustments are permitted once a purchase order have been generated and received.
Transport services
Inquiries Inquiry 83679 | on the price quote sheet, it has 3 different categories of rider possibilites per facility. Can a vehicle that can only hold 1-8 passengers, but is ADA compliant be used? Or does it have to be 20 passenger and up? | Answer: on the price quote sheet, it has 3 different categories of rider possibilities per facility. Can a vehicle that can only hold 1-8 passengers, but is ADA compliant be used? Or does it have to be 20 passenger and up? That vehicle could be used, but if there were more than 9 passengers they would need an additional vehicle or have the ability to provide a transport vehicle of more than 8 passengers. | Answered: 3/6/2026 Inquiry 84041 | Can we chose which start locations we can service, or do we have to service all start locations? Also, does each start location have to have a van to service all facilites once a month? Or, can we chose which facilites we can service? | Answer: They would have to service all start locations in the region they are bidding on. Not every start location would be relevant to each pickup location in a region, for a particular trip, but hypothetically it could occur. | Answered: 3/10/2026 Inquiry 84253 | DYS is posting this inquiry as a notice asking potential offerors to please fill out this Regional Price Sheet and include it in your proposal/response. | Answer: Please fill out this Region price sheet and include it in your response!Thank you! REGION THREECITYCASPCYC 1-8 9-2021↑ 1-8 9-2021↑1. Akron$$$$$$2. Cincinnati$$$$$$3. Columbus$$$$$$4. Cleveland$$$$$$5. DaytonN/AN/AN/A$$$6. Toledo$$$$$$7. Warren$$$$$$8. Youngstown$$$$$$9. Cincinnati-Dayton-ColumbusN/AN/AN/AN/AN/AN/A10. Warren-Youngstown-Akron$$$$$$ | Answered: REGION THREE Inquiry REGION THREE Inquiry CITY | CAS | Answer: PCYC Inquiry 1-8 | 9-20 | Answer: 21↑ | Answered: 1-8 Inquiry 1. | Akron | Answer: $ | Answered: $ Inquiry 2. | Cincinnati | Answer: $ | Answered: $ Inquiry 3. | Columbus | Answer: $ | Answered: $ Inquiry 4. | Cleveland | Answer: $ | Answered: $ Inquiry 5. | Dayton | Answer: N/A | Answered: N/A Inquiry 6. | Toledo | Answer: $ | Answered: $ Inquiry 7. | Warren | Answer: $ | Answered: $ Inquiry 8. | Youngstown | Answer: $ | Answered: $ Inquiry 9. | Cincinnati-Dayton-Columbus | Answer: N/A | Answered: N/A Inquiry 10. | Warren-Youngstown-Akron | Answer: $ | Answered: $ Inquiry 84347 | DYS is posting this inquiry as a notice asking potential offerors to please fill out this Regional Price Sheet and include it in your proposal/response. | Answer: Please fill pricing in below chart and include in proposal. REGION ONE REGION TWO CITYCHJCFIRJCF CJCF Number of RidersNumber of Riders Number of Riders 1-8 9-2021↑ 1-8 9-2021↑ 1-8 9-2021↑ 1. Akron$$$$$$ $$$ 2. Cincinnati$$$$$$ $$$ 3. Columbus$$$$$$ $$$ 4. ClevelandN/AN/AN/A$$$ $$$ 5. Dayton$$$$$$ $$$ 6. Toledo$$$$$$ $$$ 7. Warren$$$$$$ $$$ 8. Youngstown$$$$$$ $$$ 9. Cincinnati-Dayton-Columbus$$$$$$ $$$ 10. Warren-Youngstown-Akron$$$N/AN/AN/A $$$ REGION THREE CITYCASPCYC 1-8 9-2021↑ 1-8 9-2021↑ 1. Akron$$$$$$ 2. Cincinnati$$$$$$ 3. Columbus$$$$$$ 4. Cleveland$$$$$$ 5. DaytonN/AN/AN/A$$$ 6. Toledo$$$$$$ 7. Warren$$$$$$ 8. Youngstown$$$$$$ 9. Cincinnati-Dayton-ColumbusN/AN/AN/AN/AN/AN/A 10. Warren-Youngstown-Akron$$$$$$ | Answered: REGION ONE Inquiry REGION ONE | REGION TWO Inquiry CITY | CHJCF | Answer: IRJCF | Answered: CJCF Inquiry Number of Riders | Number of Riders | Answer: Number of Riders Inquiry 1-8 | 9-20 | Answer: 21↑ | Answered: 1-8 Inquiry 1. | Akron | Answer: $ | Answered: $ Inquiry 2. | Cincinnati | Answer: $ | Answered: $ Inquiry 3. | Columbus | Answer: $ | Answered: $ Inquiry 4. | Cleveland | Answer: N/A | Answered: N/A Inquiry 5. | Dayton | Answer: $ | Answered: $ Inquiry 6. | Toledo | Answer: $ | Answered: $ Inquiry 7. | Warren | Answer: $ | Answered: $ Inquiry 8. | Youngstown | Answer: $ | Answered: $ Inquiry 9. | Cincinnati-Dayton-Columbus | Answer: $ | Answered: $ Inquiry 10. | Warren-Youngstown-Akron | Answer: $ | Answered: $ Inquiry REGION THREE Inquiry CITY | CAS | Answer: PCYC Inquiry 1-8 | 9-20 | Answer: 21↑ | Answered: 1-8 Inquiry 1. | Akron | Answer: $ | Answered: $ Inquiry 2. | Cincinnati | Answer: $ | Answered: $ Inquiry 3. | Columbus | Answer: $ | Answered: $ Inquiry 4. | Cleveland | Answer: $ | Answered: $ Inquiry 5. | Dayton | Answer: N/A | Answered: N/A Inquiry 6. | Toledo | Answer: $ | Answered: $ Inquiry 7. | Warren | Answer: $ | Answered: $ Inquiry 8. | Youngstown | Answer: $ | Answered: $ Inquiry 9. | Cincinnati-Dayton-Columbus | Answer: N/A | Answered: N/A Inquiry 10. | Warren-Youngstown-Akron | Answer: $ | Answered: $

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