Electronic Quality Management System (eQMS) Solution

The National Research Council of Canada is seeking a comprehensive Electronic Quality Management System (eQMS) solution to support its quality assurance, compliance, and regulatory obligations across domestic and international standards. The system must deliver full functionality for non-conformance tracking, document control, change management, audit management, training records, and corrective and preventive action (CAPA) processes, with deployment options limited to either on-premises infrastructure or a Government of Canada-approved Protected B cloud environment. The solution must strictly adhere to the highest security thresholds, including Health Canada, FDA, EMA, GMP, ISO 27001, ISO 27017, ISO 27018, and SOC 2 Type II requirements, and all personnel granted access to Protected B information must possess the requisite Canadian security clearances. The contract mandates that intellectual property rights to original information developed under this effort vest solely with the Government of Canada, and all deliverables— including configuration, implementation, validation, and training documentation—must be completed and accepted by February 27, 2028, with the overall contract period extending until February 26, 2031. Proposals must be submitted in two distinct, unencrypted electronic volumes—technical and financial—separated by content and submitted via email to a designated government mailbox, with each volume strictly not exceeding 10MB in total size. Zip files, cloud links, physical media, or fax submissions are prohibited. The performance location is defined as 6100 Avenue Royalmount, Montreal, QC, H4P 2R2, and all invoicing must be sent electronically to [email hidden], with no automated payment systems such as WAWF or IPP utilized. Contractors must comply with the Federal Contractors Program for Employment Equity and disclose any conflicts of interest, prior suspensions, or non-compliance with the Code of Conduct, with false certifications potentially resulting in contract termination or future ineligibility. While the contract value is not specified, the scope includes a three-year software license, backup licenses, full implementation services, and detailed technical documentation covering system design, qualification, and operational procedures, all subject to inspection and acceptance solely at the discretion of Canada, without relieving the contractor of liability for defects.