EMERGENCY DRY-DOCKING OF THE CGC SPAR

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as an invitation to Request for Quotations (RFQ) incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-38. This is total small business set-aside procurement. The Small Business size standard is 1,000 employees. The NAICS is 336611. The contract will be awarded in accordance with provisions of FAR 13.5. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protestor essentially the same relief as the General Accounting Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Interested parties who believe that Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: Solicitation/Contract number, Contracting Office, Contracting Officer, and Solicitation Closing Date (if applicable). Formal Agency Protest with the Ombudsman: Prior to submitting a formal agency protest, protestors must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protestor's concerns are unresolved, an independent review is available by the Ombudsman. The protestor may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protest in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protestor fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be forwarded to the address: Commandant (CG-9131), U.S. Coast Guard Headquarters, Acquisition Planning and Performance Measurement, 1900 Half Street, Room 11-0402, Washington, DC. 20593. Telephone: +1 (555) 000-0000, Fax: +1 (555) 000-0000. This intent of this project is to dry-dock and repairs of the CGC SPAR located at Kodiak, AK in accordance with the following requirements. All offers are due 02/04/2010 at 1100 Pacific Time at SFLC, C&P2, IBCT Ronald V. Dellum Federal Bldg. 807N, 1301 Clay Street, Oakland, CA 94612. Offers are encourage emailing your proposals to contact@example.gov. When responding to this RFQ, contractors shall provide pricing as follows: II. A. Definite Items Type CLIN 0001 D-01 Bow Thruster Unit Seals Renewal 1 Job: _____________ CLIN 0002 D-02 Stern Thruster Unit Seals Renewal 1 Job _____________ CLIN 0003 D-03 Temporary Services, Drydock Provide 1 Job ____________ CLIN 0004 D-04 Sea Trials 1 Job _____________ CLIN 0005 D-05 Drydocking Accomplish 1 Job ____________ Total of combined CLINs ___________________________ B. Composite Labor Hour Rate Applicable to Contract Changes The following labor hour rate shall be used in pricing all contract changes in accordance with the clause entitled "Composite Labor Hour for Contract Changes." Labor Hour Rate Estimated Quantity** Extended Amount $_______________ /per hour X 250 Hours= $_______________ **NOTE: The estimated quantity and extended amount indicated above are for evaluation of bids only. The quoted rate will apply to all changes involving additional work under this contract regardless of the actual total hours required. C. Price for Lay Days Provide a price for Lay Days in accordance with HSAR 1252.217-75 (Oct 1994): Note Estimated three (3) days is for evaluation purposes only. Price per day Estimated Quantity** Extended Amount $________________X 3 days = $_____________________ III. ADDITIONAL WORK A. If the need for additional work develops, the Contractor must obtain authority orally or in writing from the Contracting Officer before proceeding with such work. B. To the extent requested by the Contracting Officer, the Contractor shall prepare and submit written proposals for proposed work requests which may be required to include: (1) A complete breakdown of labor hours and costs by labor category and phase of work as identified by the Contracting Officer; (2) A complete breakdown of material costs showing material required, source (with point of contact), part number, unit and extended cost and contractor's material handling charge/profit; and (3) A complete breakdown of labor and material as described above for each proposed subcontractor. C. The contractor shall submit written proposals and breakdowns to the Contracting Officer via facsimile transmission. IV. COMPOSITE LABOR HOUR RATE FOR CONTRACT CHANGES A. The composite labor hour rate bid in Section B shall be the sole labor hour rate used to price the prime contractor's direct labor hours for all contract changes, whether growth within scope or new work. The contractor shall not receive any compensation in addition to this rate for prime contractor's direct labor associated with changes under this contract. B. The composite labor hour rate shall represent total compensation for the following: direct labor; any port or association fees, rents or other levies; all overhead and general and administrative costs; profit; and all direct and indirect costs and profit associated with following support functions: Supervision Quality Assurance Planning Engineering Surveyors Transportation/Drivers Material Handling Testing Cleaners Guards Estimating Contract Administration C. The composite labor hour rate will be used in pricing production labor hours, which shall include only those hours necessary and reasonable to perform direct production functions, and will not include the support functions listed above, whether such support functions are normally charged directly or indirectly by the contractor's accounting system. These support functions are to be priced into the composite labor rate and shall not be separately compensated. D. This clause shall not affect the other rights of the parties under FAR 52.243-1, CHANGES-FIXED PRICE (AUG 1987)(ALT II)(APR 1984), including the right of the Contracting Officer to issue unilateral change orders, and the right of the contractor to request equitable adjustment. E. The Estimated Quantity indicated by the Government in Section B is an estimate only, and the Extended Amount indicated by the offeror in Section B is not ordered by award of a contract pursuant to this solicitation. The Estimated Quantity represents the Government's best estimate of the total number of hours that will be required. The actual number of hours may be greater or less. V. INSURANCE REQUIREMENTS A. The contractor shall be required to procure and thereafter maintain the following insurance: (1) Ship repairer's legal liability insurance to insure the risks described in HSAR 3052.217-95 Liability and Insurance (DEC 2003), in the amount of $300,000.00. (2) Comprehensive general liability insurance to insure the risks described in HSAR 3052.217-95 Liability and Insurance (DEC 2003), in the amount of $300,000.00 on account of any one acci'dent or occurrence with respect to each vessel, boat and barge upon which work is to be performed under this solicitation and the contract resulting therefrom: (3) Full insurance coverage in accordance with the State Workmen's Compensation law; and (4) Full insurance coverage in accordance with the United States Longshore and Harbor Workers' Compensation Act. B. As evidence that he has obtained the insurance specified in this schedule, the contractor shall furnish the contracting officer with a certificate or certificates executed by an agent of the insurer authorized to execute such certificates. Such certificate shall be furnished before commencement of work. Each certificate shall state that (NAME OF INSURER) has insured (NAME OF CONTRACTOR), in accordance with the Liability and Insurance clause and the Insurance Requirements clause contained herein. Each certificate shall set forth that each policy of insurance represented thereby will expire on (DATE) and that each such policy contains the following clause: "It is agreed that in the event of cancellation, or any material change in the policy adversely affecting the interest of the Government in this insurance, thirty (30) days' prior written notice will be given to the Contracting Officer." C. An offeror who proposes to self-insure for any of the risks set forth in the Liability and Insurance clause and in the Insurance Requirements clause contained herein shall submit satisfactory evidence to permit the Contracting Officer to determine that the bidder's assets are sufficient for the risks set forth in such clauses. The bidder shall submit with his offeror two (2) certified copies of documents listing his assets and liabilities and such other information as deemed necessary by the offeror or as required by the Contracting Officer. For approval of self-insur'ance under the State Workmen's Compensation Law and the United States Longshore and Harbor Workers' Compensation Act, evidence of qualifications as a self-insurer under the applicable compensation statute must be furnished to the contracting officer. VI. Time of Performance Period: Contractor will submit a proposed start date to begin this contract and the completion date will be 7 days after the start date. The start date has to be no later than the 17 February 2010. - Please allow transit time for the cutter which is home moorage Kodiak, Alaska to the contractor's facility. - This procurement is not geographically restricted. VII. Scope of work: See attached specifications VIII DEPARTMENT OF HOME LAND SECURITY ACQUISITION REGULATION (48 CFR Chapter 30) CLAUSES: HSAR CLAUSE DESCRIPTION Date 3052.211-71 Index for Specifications (Dec 2003) 3052.215-70 Key Personnel and/or Facilities (Dec 2003) 3052.217-90 Delivery and Shifting of Vessel (Dec 2003) 3052.217-91 Performance (Dec 2003) 3052.217-92 Inspection and Manner of Doing Work (Dec 2003) 3052.217-93 Subcontracts (Dec 2003) 3052.217-94 Lay Days (Dec 2003) 3052.217-95 Liability and Insurance (Dec 2003) 3052.217-96 Title (Dec 2003) 3052.217-97 Discharge of Liens (Dec 2003) 3052.217-98 Delays (Dec 2003) 3052.217-99 Department of Labor Safety and Health Regulations For Ship Repairing (Dec 2003) 3052.217-100 Guarantee (Jun 2006) 3052.222-71 Strikes or Picketing Affecting Access to a DHS Facility (Dec 2003) 3052.223-70 Removal or Disposal of Hazardous Substances-Applicable Licenses and Permits (30 days) (Jun 2006) 3052.223-90 Accident and Fire Reporting (Dec 2003) 3052.237-70 Qualifications of Employees (Dec 2003) 3052.242-71 Dissemination of Contract Information (Dec 2003) 3052.242-72 Contracting Officer's Technical Representative (Dec 2003) 3052.245-70 Government Property Reports (Jun 2006) IX. The following FAR clauses apply to this solicitation, and offerors may obtain full text versions of these clauses electronically at http://www.arnet.gov or http://www.farsite.hill.af.mil. FAR 52.212-1, Instructions to Offerors-Commercial Items (JUN 2008) applies to this acquisition; quotations submitted in response to this RFQ must include: Clin number and pricing as shown in Section II and past performance information as prescribed in Section X. FAR 52.212-2 Evaluation - Commercial Items (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price Past Performance (b) The Total evaluated price of the offeror will be determined by totaling the proposed prices of all the Definite Items, plus lay days plus the composite labor hour extended total and plus foreseeable cost factors. a. Definite Items: These are items, which, if there is an award at all will be awarded. The proposal shall be evaluated to include the price for each definite item. b. Composite Labor Hour Rate: The offeror shall be evaluated to include the offer price for the Composite Labor Hour Rate multiplied by the estimated quantity of hours. c. Lay Days: The offer shall be evaluated to include the price for three lay days. d. Foreseeable Cost Factors: The Coast Guard will incur certain costs for transiting the cutter from and back to its home moorage and for inspection and other support during performance of the contract. The offer will be evaluated to include foreseeable costs as set forth in the solicitation. Foreseeable Cost Factors Pertaining to Different Shipyard Locations (CGAP 1214.201-890) In addition to other evaluation factors for award that may be listed in this solicitation, the contracting officer will evaluate certain foreseeable costs to the Coast Guard that will vary with the location of the commercial shipyard to be used by offerors of services under this solicitation. Costs will be calculated based on the offeror's shipyard location and these costs will be added, for the purposes of evaluation only, to the offeror's overall offered price. These elements of foreseeable costs consist of the following: A. OPERATING COST: The cutter's fuel and maintenance, cost for one round trip from the cutter's home moorage at Kodiak, Alaska, to contractor's place of performance is $91.66 per nautical mile. TRAVEL: Foreseeable costs of travel as indicated below shall be evaluated whenever the location of contract performance is greater than 50 geographical road miles* from the indicated points of origin listed below. Road miles shall not include transportation by water craft. *In accordance with Rand McNally Trip Maker or the Maps On Us Website found at http://www5.mapsonus.com (1) NESU Seattle, WA Port Engineer to fly 2 commercial airline (or other reasonable commercial or private transportation to be determined at the time of bid opening) round trips, from Seattle, WA, to the contractor's place of performance based on Government contract carrier rates in effect at time of closing of the solicitation. C. RENTAL CAR: Foreseeable costs for rental car as indicated below shall be evaluated whenever the location of contract performance is greater than 50 geographical road miles from the indicated points of origin listed below. (1) NESU Seattle Port Engineer to rent a vehicle for (2) days at the GSA contract daily rate in force at time of proposal closing for the geographical location of the Contractor's place of performance. D. PER DIEM: The Government will incur per diem costs at rates established for the geographic location of contract performance by the Joint Travel Regulations for travel. Foreseeable costs of per diem shall be evaluated whenever the location of contract performance is greater than 50 geographical road miles from the indicated point of origin. (1) NESU Seattle Port Engineer, from Seattle, WA, for 2 days reimbursement per diem. BASIS FOR AWARD Award, if made, will be made to the responsible offeror whose proposal, conforming to the solicitation, is determined to be the best value to the Government, past performance and price will be considered. In selecting the best overall offer, the Government will consider the value of each offer in terms of the best past performance and price. The relative quality of offerors will be based upon their ability to meet or exceed the minimum performance requirements of this solicitation resulting in less risk of nonperformance, defective performance, and late performance under the resulting contract. In selecting the best value past performance will be approximate equal to price. Past performance is approximately equal to price (b) The quality of past performance and relevance of experience to the Coast Guard will be evaluated. The ability to manage and maintain a qualified workforce will be considered. Customer satisfaction will be an integral consideration. In evaluating past performance the Government will consider contracts performed during the last three (3) years. Emphasis will be placed upon the Contractor's administration of the contractual responsibilities. For example: (1) Adequacy of contract start-up. (2) Performance in accordance with proposed method of performance. (3) Sufficiency of proposed personnel to perform contract. (4) Filling of key positions with qualified individuals. (5) Quality performance of work. (6) Response to emergency situations. (7) Schedule adherence (including administrative aspects of performance.) (8) Responsiveness to Government requirements. (9) Performance in accordance with contract requirements. (10) Customer satisfaction. (11) Complete submittals. (12) Timely delivery of paperwork. (13) Timely and accurate invoice submittals. (14) Quality of drawings. (15) Knowledge of Customer Requirements and Expectations. (16) Ability to manage numerous constructions projects occurring simultaneously. (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The following FAR clauses apply to this solicitation and Offerors may obtain full text versions of these clauses electronically at http://ww.arnet.gov/far: FAR212.1, Instructions to Offeror-Commercial items (Jun 2008). Addendum Past Performance Submittal Requirements Offeror shall provide past contracts (including Federal, State, and local Government and/or private) for efforts similar to the requirements of this solicitation. The government shall consider this information, as well as information obtained from any other sources, when evaluating the offeror's past performance. The offeror is further reminded that the source selection authority shall determine the relevance of similar past performance information. The offeror shall limit this information to no more than five (5) contracts performed within the last three (3) years, each listed separately. The offeror is requested to provide this information in the following format for each contract: 1. Contract Number, and agency point of contact and telephone number; 2. Ship name, hull number, type, and displacement; 3. Type of availability (dry-dock, dockside, etc) and where performed; 4. Description of Work 5. Original contract commencement and completion dates, actual commencement and completion dates, and explanation of (i.e. reasons for) schedule slippage/extensions, if any; 6. Award and final (award plus growth) contract prices, including the total number of growth work changes and scope of these changes; 7. Discuss problems encountered and the offeror's corrective actions. FAR 52.212.2 Evaluation-Commercial Items (Jan 1999) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Aug 2009) with Alt 1 (Apr 2002) An Offeror shall complete only paragraph (j) of this provision if the Offeror has completed the annual representation and certifications electronically at http://orca.bpn.gov. If an Offeror has not completed the annual representations and certifications electronically at the ORCA website, the Offeror shall complete only paragraphs (b) through (i) of this provision. FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Mar 2009). FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items (Dec 2009). The following clauses listed in 52.212-5 are incorporated: FAR 52.203-6, 52.219-6, 52.219-8, 52.219-14, 52-222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.222-50, 52.225-13, 52.232.33. The following additional Clauses are incorporated by reference: FAR 52.222-20 Walsh-Healey Public Contracts Act (DEC 1996) Offerors may contact Dianne Jackson at +1 (555) 000-0000, contact@example.gov for information regarding this solicitation.