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Event Banner and Flag Display Services – Vendor Information Request

Closed

RFI 26-057State & Local

Submission Closed01/30/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541850

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84127Y0898-84126MBTP759 - Bus Stop Shelter Real Time Passenger Information (RTPI)

Solicitation # 84127Y0898

The New York City Department of Transportation is entering into sole source negotiations with JCDecaux Street Furniture New York, LLC to implement Real Time Passenger Information (RTPI) displays across 1,446 bus stop shelters citywide. This initiative aims to provide real-time transit data for New York City Transit bus routes through the installation of digital panels on the side of shelters, communications feeds for data management, and text-to-speech buttons to ensure accessibility for visually impaired passengers. The contract is scheduled for a term of 3,125 calendar days, beginning December 1, 2026, and ending June 22, 2035. JCDecaux has been identified as the sole source provider because they are the city's coordinated street furniture franchisee and the only entity authorized to own and operate bus shelters on the public right-of-way. Under the existing franchise agreement, the shelters remain the property of JCDecaux, granting them the exclusive right to install and maintain fixtures on the structures. While this is a sole source procurement under Section 3-05 of the New York City Procurement Policy Board Rules, the agency issued a sources-sought notice via PASSPort under solicitation number 84127Y0898, with a response deadline of October 29, 2026.

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Massachusetts Port Authority - Goods & Services

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CITYWIDE DIGITAL DISPLAY PROGRAM

Solicitation # RFQ-P 26-005Q

The City of Carson is seeking proposals for its Citywide Digital Display Program under solicitation number RFQ-P 26-005Q. This local government opportunity is focused on implementing digital display solutions within the city of Carson, California. Interested vendors should note that an optional pre-bid meeting is scheduled for October 29 at 2:00 PM to discuss the project requirements. The deadline for submitting responses is November 19, 2026, by 10:00 AM PT. Prospective bidders must access the official city website or the designated procurement portal to obtain all necessary bid documents and addenda. All inquiries regarding the contract language or specific project details should be directed to the originator as specified in the advertisement.

POSTED

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CITYWIDE DIGITAL DISPLAY PROGRAM

Solicitation # 26-005Q

The City of Carson is seeking qualified firms for solicitation 26-005Q to develop and implement a Citywide Digital Display Program. This comprehensive initiative aims to integrate digital banners, displays, electronic signage, interactive kiosks, and supporting electrical and communications infrastructure to enhance public communication, promote economic development, and establish a cohesive city identity. A primary driver for this program is the City's role as a host for the 2028 Olympic and Paralympic Games, where the infrastructure will be used to provide timely information to visitors and residents. The City is specifically looking for a partner to provide end-to-end services, including planning, design, engineering, installation, operation, and maintenance, as well as marketing, branding, and the development of revenue-generating sponsorship or advertising models to ensure long-term financial sustainability. The procurement follows a two-part process: Part 1 is a Request for Qualifications to shortlist firms based on experience and organizational capacity, while Part 2 is a Request for Proposals where shortlisted firms will submit detailed technical designs, cost proposals, and implementation strategies. The final award may be based on a best-value determination. Selected contractors must comply with public works prevailing wage requirements and provide performance and payment bonds issued by a California-admitted surety. Contract administration includes a phased payment structure, with Phase 1 payments typically processed within 45 days and Phase 2 progress payments within 30 days of receiving undisputed invoices. All submissions must be uploaded in PDF format via the PlanetBids portal by the November 19, 2026, deadline.

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DEADLINE

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Solicitation # DOT-RFP-27-9032-DG

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Florida Department of Transportation

POSTED

DEADLINE

Logo Sign Program - Region 2

Solicitation # DOT-RFP-27-9033-JM

The Florida Department of Transportation is soliciting competitive proposals for the administration and maintenance of the Logo Sign Program in Region 2 under solicitation number DOT-RFP-27-9033-JM. The selected contractor will be responsible for the issuance and renewal of permits, routine maintenance of sign inventory, and the installation, replacement, and removal of mainline and ramp signs. Key deliverables include maintaining a searchable database of qualified businesses, providing annual geotagged photographs of all signs, and developing a public-access website within 30 days of contract execution. All signage must adhere to the most current Department design standards and prismatic sheeting requirements. The contract is awarded to the responsive and responsible vendor with the highest cumulative total points, based on a technical evaluation of the executive summary, management plan, technical plan, and work plan, combined with a price proposal. Proposers must score at least 70 points on the technical proposal for their price bid to be opened. Compensation is primarily based on a proposed flat administrative fee per permit, with additional payments available for new structure installations and specific Department-approved work orders. Strict compliance is required regarding Florida Statutes, including E-Verify registration, non-discrimination laws under Title VI of the Civil Rights Act, and certifications against contracting with scrutinized companies involved in activities in Sudan, Iran, or those boycotting Israel. Vendors must be registered in the MyFloridaMarketplace system and authorized to do business in the State of Florida. Performance is measured by rigorous targets, such as a 98 percent success rate for permit processing and business compliance, and a 100 percent response rate to emergency incident notifications within 36 hours.

Florida Department of Transportation

POSTED

DEADLINE

2026 ADVERTISING PROGRAM CONCESSION SOLICITATION AT PORTLAND INTERNATIONAL AIRPORT

Solicitation # 2026-14650

The Port of Portland is soliciting proposals for a ten-year non-exclusive concession to design, install, operate, and maintain a comprehensive advertising program at Portland International Airport. The successful proposer will manage both static and digital content throughout the terminal, assuming all costs for design, installation, and marketing. Key objectives include enhancing the airport environment with innovative, modern displays that complement the terminal's architecture, maximizing revenue without disrupting passenger experience, and maintaining a continuous onsite presence with a dedicated sales representative and operations manager. Digital displays must remain operational 24/7, and all installations must adhere to strict ADA guidelines and Port design standards. Financially, the concessionaire is required to pay a monthly concession fee based on a percentage of gross revenue or a Minimum Annual Guarantee (MAG), whichever is greater, with the MAG floor set at 1,250,000 dollars per year. Additionally, a storage fee of 63.99 dollars per square foot is applicable for network rooms effective July 1, 2026. The agreement requires comprehensive insurance coverage, including 5 million dollars in general liability, and performance and payment bonds for any construction exceeding 50,000 dollars. Proposals are evaluated on a 200-point scale and must be submitted electronically by November 24, 2026, including detailed advertising plans, financial statements, and a narrative on small business inclusion.

Contracts & Procurement Department of Port of Portland

POSTED

19 days ago

DEADLINE

in 28 days

AI Contract Overview

The City of Clermont is seeking information from qualified firms that specialize in event banner installation/removal and flag display installation/removal and maintenance services. This request for information (RFI) aims to gather vendor data to compile a list for potential future competitive solicitations such as Invitations to Bid (ITB), Requests for Quotations (RFQ), or Requests for Proposals (RFP). Although this RFI itself is not a solicitation or a contract award, the information collected will help the City design future procurement strategies and possibly develop formal solicitations. The anticipated scope includes year-round banner installations over public roadways for City-sponsored events, requiring coordination to install banners ahead of events, traffic control during installation, and removal before severe weather. Seasonal flag display services include installing, maintaining, and removing American flags at various pre-designated permanent mount locations, with ongoing maintenance during display periods as well as removal ahead of adverse weather conditions. The City may supply flags, mounts, and event banners, while contractors must furnish all necessary tools, equipment, and vehicles, adhering to safety protocols and any site-specific restrictions. Certain areas or flagpoles might be excluded from the contractor’s responsibilities and maintained by City personnel, with exclusions detailed in future solicitations. Vendors interested in responding must submit company and primary contact information by email referencing RFI 26-057 by the specified deadline. The City utilizes OpenGov's e-Procurement Portal for bid notifications and submissions, encouraging vendor registration to streamline future procurement participation. The City reserves the right to accept, reject, or clarify responses and does not guarantee inclusion on the vendor list or solicitation invitations based on RFI responses.

General Info

City seeks firms for event banner and flag installation/removal; collects info for future solicitations.

Agency

Florida → Procurement Services

NAICS

541850 - Indoor and Outdoor Display Advertising

Place of Performance

FL, USA

Set-Aside

NONE

Documents

City of Clermont Independent Contractor Agreement 2019

3 pages · contract-document

High

Minimum Insurance Requirements for City of Clermont

1 page · insurance-requirements

High

City of Clermont OpenGov Vendor Registration Notice

1 page · special-notice

Low

Response Cover Sheet

1 page · other

Low

RFI 26-057 Event Banner and Flag Display Services Vendor Information Request

6 pages · rfi

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJan 21

Solicitation

Response DeadlineJan 30

Deadline has passed

Submission Closed

01/30/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyFlorida → Procurement Services

Contacts1 person available

OfficeClermont, FL, 34711, USA

Organization / AgencyFlorida → Procurement Services

Office AddressClermont, FL, 34711, USA

Contacts

Freddy SuarezProcurement Services Director

contact@example.gov

+1 (555) 000-0000

Interested Companies (3)

AAA Flag and Banner MFGHialeah, FL

Getavan.netOrlando, FL

B & S Crane ServiceORLANDO, FL

Full Description

The City of Clermont is requesting information from qualified firms that provide event banner installation/removal and flag display installation/removal and maintenance services. The Agency intends to use responses to compile a vendor list to support future competitive procurement (e.g., ITB/RFQ/RFP). This RFI is not a solicitation for bids or proposals, and no contract will be awarded from this RFI. Information received may be used to develop a future solicitation and/or determine an appropriate procurement approach. Service Overview (Anticipated Scope Summary) The City anticipates the contracted services may include the following: Event Banners (Ongoing, Year-Round) Install and remove event banners over a public roadway for agency-sponsored events (banners may be displayed multiple times per year). Coordinate banner changeovers so the next event's banner is installed a minimum number of days prior to the scheduled event, as directed. Perform installations during low-traffic hours as required to reduce impacts. Provide traffic maintenance/control as required and as directed; traffic maintenance/control is the contractor's responsibility. Secure banners at top and bottom, center over the roadway for appearance, and re-secure as needed. Remove banners ahead of potential severe weather events (storm front, tropical storm, hurricane) when directed or when conditions warrant. American Flag Displays (Seasonal) Install and remove flag displays at multiple pre-designated locations using permanent mounts identified by the Agency. Seasonal display periods may include (examples): A late-spring/early-summer display period that remains through a major summer holiday and is removed within a defined period afterward. A fall display period installed prior to a major holiday and removed within a defined period afterward. Ongoing maintenance during display periods, including checking/unfurling and replacing worn/torn flags at regular intervals (e.g., multiple days per week). Remove flags ahead of potential severe weather events to protect mounts/brackets/poles. City-Furnished Items / Contractor-Furnished Items The Agency may provide flags and/or permanent mounting hardware, and may provide event banners for pickup/return at a designated location. The Contractor shall provide all tools, equipment, ladders, vehicles, and any specialty equipment necessary to safely perform the work. Certain areas may have equipment restrictions for pedestrian safety (e.g., no vehicle-mounted lifts in high pedestrian-use areas), as directed. Exclusions (As Applicable) Certain flagpoles, facilities, or locations may be excluded from the scope and maintained by agency personnel; exclusions will be identified in any future solicitation. Requested Vendor Information Vendors responding to this RFI should provide: Company Information Legal business name, phone, website Primary contact name, title, email, phone Provide the information above by email to: contact@example.gov Reference "RFI 26-057" in the email subject Disclaimer The Agency may accept information in whole or in part, request clarifications, and may or may not issue a future solicitation. Responding to this RFI does not guarantee inclusion on any vendor list or invitation to future solicitations. Any future procurement will follow applicable purchasing policies and governing requirements.