This Government Contract opportunity from Department Of Defense was posted on May 8, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Planning and Coordination Support

Closed

Federal

Submission Closed05/12/2026, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920

New

SLED

Teaching Artist Institute Coordinator

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The State Foundation on Culture and the Arts is seeking a Hawaii-based contractor to manage and implement the Teaching Artist Institute, a professional development program for teaching artists in Hawaii. The project focuses on the intersection of arts education and health and is designed to help artists on the SFCA Artistic Teaching Partner Roster meet mandatory annual professional development hours, while also remaining open to non-roster artists. The selected contractor will be responsible for all coordination, including organizing the institute, contracting interactive speakers and workshops, and managing travel, lodging, and food logistics. The scope of work requires the execution of either a single convening for over 60 artists lasting two to three days or three separate regional convenings across Maui, Oahu, and Hawaii Island. This firm-fixed-price contract has a maximum value of 50,000 dollars, though contractors may seek additional matching funds. The initial period of performance is eight months, starting from the notice to proceed, with the possibility of up to six additional 12-month extensions. To qualify, the contractor must be a state-wide arts organization incorporated in Hawaii with extensive experience in professional development for arts educators and a specific focus on arts and health. Proposals are evaluated on a 100-point scale considering price, staff experience, and technical approach. Awardees must comply with Hawaii state laws, including providing tax clearance certificates and maintaining a general excise tax license.

Department of Accounting and General Services

POSTED

DEADLINE

Fall Reverse Vendor Fair

Solicitation # F-RVF-SEPT 2026

The City of Norfolk and Norfolk Public Schools are hosting a Fall Reverse Vendor Fair on September 23, 2026, from 9:00am to 12:00pm at the Lamberts Point Community Center located at 1251 W. 42nd St. This special notice event, identified by solicitation number F-RVF-SEPT 2026, is designed to connect potential vendors with various city departments and school officials to discuss upcoming procurement needs and contract opportunities. The fair serves as a networking forum where businesses can learn about the specific goods and services being purchased, including office supplies, furniture, carpeting, office machinery, t-shirts, training materials, and catering services. In addition to identifying procurement opportunities, the event provides information on business resources and helpful state certifications to assist vendors in doing business with the city. Interested parties are encouraged to register via the attached flyer. The primary point of contact for this event is Procurement Specialist Lydia Weller. The solicitation is categorized under NAICS code 561920 and is managed by the Purchasing agency within the state of Virginia.

POSTED

DEADLINE

Conference Meeting Space and Event Logistics

Strategic Acquisition Center Fredericksburg (36C10G)

POSTED

DEADLINE

Training Facility & Logistics Support

FA8222 Afsc Ol H Pzie

POSTED

DEADLINE

Registration and Ticketing Management

Washington Headquarters Services

POSTED

DEADLINE

Event Planning and Management Services

Washington Headquarters Services

POSTED

DEADLINE

VA Financial Management Leadership Training

Solicitation # 36C10X26Q0266

The Department of Veterans Affairs, through the Office of Financial Audit and Policy, is seeking capable sources to provide comprehensive event services for the Financial Management Leadership Training. The required services include lodging, conference meeting space, audio-visual support, and related logistical assistance for an event scheduled to take place from March 23 to March 25, 2027, in Orlando, Florida. This sources-sought notice, identified by solicitation number 36C10X26Q0266, falls under NAICS code 561920. Interested parties must submit their responses by September 28, 2026. The procurement is being managed by the Strategic Acquisition Center in Fredericksburg, Virginia, and there is currently no set-aside designated for this requirement.

Strategic Acquisition Center Fredericksburg (36C10G)

POSTED

DEADLINE

MANTECH NO COST CONFERENCE

Solicitation # HQ003426QE242

Washington Headquarters Services is soliciting a Firm Fixed Price, no-cost contract under NAICS 561920 to provide non-personal support services for the planning, execution, and reporting of the annual Defense Manufacturing Focused Conference (DMFC) and Diminishing Manufacturing Sources and Material Shortage (DMSMS) Symposium. The contract spans a five-year period of performance from November 5, 2026, to November 4, 2031. The selected contractor will be responsible for organizing a four-day annual event for 1,400 to 2,400 attendees and approximately 200 exhibitors, facilitating the exchange of information on defense manufacturing policies and innovations. Because this is a no-cost award, the government bears no financial liability or reimbursement responsibility. The contractor must develop a comprehensive financial plan to recoup costs through attendee registration fees and sponsorship tiers, which will be evaluated for realism and market competitiveness via a required Compensation Matrix. Key personnel requirements include an Audio Visual Coordinator with at least five years of experience. Due to the sensitive nature of the work, the contractor must adhere to strict security protocols, including signing Non-Disclosure Agreements and providing detailed Organizational and Personal Conflict of Interest disclosures. Award decisions will be based on a combined technical and risk rating, prioritizing technical approach and past performance over the compensation model.

Washington Headquarters Services

POSTED

DEADLINE

THE BLM BUFFALO FIELD OFFICE TRIBAL SURVEY

Solicitation # 140L6226Q0026

The BLM Buffalo Field Office is soliciting quotes for a tribal survey facilitation contract under solicitation 140L6226Q0026. This total small business set-aside, categorized under NAICS 561920, requires a contractor to coordinate tribal inventory services, manage travel logistics, and handle payments for Tribal Cultural Specialists from one to five Federally Recognized Tribes. These services support priority projects such as oil and gas leasing, habitat restoration, and timber sales. The contract includes a base period from October 1, 2026, to September 30, 2027, with multiple option years extending the potential performance period through September 30, 2032. Award is based on best value, with a strong emphasis on technical capability and past performance over price. Key personnel must possess at least five years of experience working with Tribal Governments and Tribal Historic Preservation Officers, as well as a fundamental understanding of the National Historic Preservation Act, the National Environmental Policy Act, the Native American Graves Protection and Repatriation Act, and Tribal Treaty rights. Deliverables include personnel lists submitted five days prior to project starts, payment verification within ten days of mobilization, and post-project reports within thirty days. The contractor must also develop a secure database for payment tracking and provide a Quality Control Plan that ensures the confidentiality of personally identifiable information. Administrative requirements include electronic invoicing through the Invoice Processing Platform and adherence to Department of Labor Wage Determination 2015-5411 for Wyoming. Proposals must be submitted in three separate parts covering technical/past performance, price via SF1449, and a bid schedule. The deadline for proposal submission is September 22, 2026, at 14:00 MDT, with electronic delivery required to the designated contracting points of contact.

POSTED

DEADLINE

County Employee Appreciation Picnic Services

Solicitation # CAO127-CAO5-6497

County Administrative Office, Fifth Floor

POSTED

DEADLINE

2027 Military Careers Fair

Solicitation # W0202-27-008-A

The Department of National Defence is soliciting bids for exhibition services to support the 2027 Military Careers Fair in Quebec City. The event is scheduled for March 26 and 27, 2027, with setup occurring on March 25 and teardown beginning after public closure on March 27. The selected contractor must provide all infrastructure and services for an indoor venue between 45,000 and 50,000 square feet, including hall rentals, immersive LED arches, audiovisual services, and a minimum of 50 staff parking spaces. Additionally, the contractor is responsible for providing 24/7 building security throughout the event, including setup and teardown periods, and must maintain valid insurance for the building and visitors. The contract will be awarded to the compliant offer with the lowest evaluated price, provided all mandatory technical criteria are met. Bidders are required to provide unit pricing for equipment and may propose economies of scale within the offer details appendix. All coordination, technical documentation, and on-site services must be available in French, and all installations must comply with provincial and municipal codes as well as accessibility standards. Submissions must be sent via email to the National Defense Bid Receiving Unit by the specified deadline, including the required offer submission and declaration forms.

Department of National Defence

POSTED

DEADLINE

NIA1-231-260000000873-1 | Notice of Intent to Award for Solicitation RFP #260000002401

Solicitation # 260000002401

The Michigan Department of State's Bureau of Elections has issued RFP #260000002401 to secure a venue and comprehensive event services for the Bureau of Elections Clerk Conference scheduled for July 13-14, 2027. The selected contractor must provide a venue located within 15 miles of the State Capital in Lansing, Michigan, capable of accommodating 600 attendees. Required services include large meeting spaces, breakout rooms, breakfast and lunch catering, and full audio-visual support. A critical requirement is the provision of sufficient parking for 600 people within a quarter-mile radius of the venue or the provision of a free shuttle service. Award decisions are based on best value, requiring a minimum technical score of 80 points. Evaluation is weighted toward product quality at 50 percent, delivery capabilities at 40 percent, and the vendor questions worksheet at 10 percent. The state may also consider veteran-owned business status and past performance. The contractor must appoint a dedicated key personnel member to manage day-to-day operations and respond to inquiries within 30 minutes. Payment will be processed via EFT, and the contractor is required to maintain specific insurance coverage and adhere to various state certifications, including Michigan business tax compliance and labor practice standards.

Lansing

POSTED

2 days ago

DEADLINE

in 2 days

AI Contract Overview

The contract requires comprehensive end-to-end event planning and coordination support for two annual formal receptions, to be executed in close alignment with NDU ISMO leadership. Responsibilities include managing all logistical elements, developing and adhering to detailed timelines, serving as the primary liaison with vendors, and providing on-site supervision to ensure seamless execution. The work must be delivered in accordance with federal standards and under the close oversight of the Department of Defense, specifically the Naval Supply Systems Command Fleet Logistics Center Norfolk. This is a subcontract set aside exclusively for small businesses under the SBA’s Total Small Business Set-Aside authority, with NAICS code 561920 covering other support services for events and conventions. The place of performance is designated as Washington DC, specifically with a ZIP code of 20319, and proposals must be submitted by the deadline of May 12, 2026, at 5:00 PM. All activities are expected to meet the high standards required for official Department of Defense events, with full accountability for planning, execution, and coordination throughout the event lifecycle.

General Info

Event planning subcontract for two annual formal receptions, small business set-aside, DC-based, deadline May 12, 2026.

Agency

Department Of Defense → Navsup Flt Logistics Ctr NorfolkView Agency

NAICS

561920 - Convention and Trade Show OrganizersView NAICS

Place of Performance

Washington, DC, 20319, USA

Set-Aside

SBA

Documents

This scope was carved out of N0018926QD087.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

National Defense University Catering Services

AI Contract Breakdown

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No contract breakdown available.

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Timeline

PhaseClosed

PostedMay 8

subcontract

Response DeadlineMay 12

Deadline has passed

Submission Closed

05/12/2026, 05:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Navsup Flt Logistics Ctr Norfolk

ContactsNo contacts available

OfficeN/A

Organization / Agency

Department Of Defense → Navsup Flt Logistics Ctr Norfolk

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

Provide end-to-end event planning, logistics coordination, timeline management, vendor liaison, and on-site supervision for two annual formal receptions in coordination with NDU ISMO leadership.