This Government Contract opportunity from Department Of Defense was posted on August 26, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Planning & Venue Management

Closed

Federal

Submission Closed09/09/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920

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Vendor Application for Exhibitors for Veteran's Day event at Fort Monroe

Solicitation # RFA-128905

The Fort Monroe Authority is seeking exhibitors for Answering the Call, the 2026 Veteran's Day event taking place on November 7, 2026, from 10:00 am to 3:00 pm at Continental Park in Fort Monroe, Virginia. This solicitation is specifically open to Veteran Owned or Operated businesses, including food trucks. In the event of rain, activities may be relocated to the Fort Monroe Visitor and Education Center. Selected vendors must be onsite by 8:00 am, ready for the public by 9:30 am, and are responsible for their own unloading staff and site clean-up. Additionally, vendors agree to promote the event through their own mailing or email lists and are responsible for all applicable state, local, and federal sales taxes. Applications are evaluated based on a 70-point system, with points awarded for small business status, the variety and quality of items offered, the provision of free or discounted services to veterans, and the broad appeal of the offerings to military families. Veteran ownership is a mandatory pass/fail requirement. To be considered, applicants must submit a signed application, a completed W-9 form, and proof of liability insurance naming both the Fort Monroe Authority and the Commonwealth of Virginia as additional insured. The submission deadline is October 10, 2026, with applications directed to Rachel Icard.

Fort Monroe Authority

POSTED

DEADLINE

Sponsorship Fulfillment and Activation ServicesThe Sponsorship Fulfillment and Activation Services subcontract, issued by the 32nd DAA in Costa Mesa for the state of California, focuses on the physical and operational execution of sponsor benefits for prime contractors at the OC Fair and Event Center. The selected provider will be responsible for coordinating signage placement and managing event experiences, which requires a consistent on-site presence throughout the annual OC Fair, spanning from the initial move-in phase to the final exit. To ensure compliance and safety, personnel must undergo Megan’s Law screening and strictly adhere to the OCFEC Uniform and Identification Procedures. The primary deliverables for this engagement include the successful execution of all sponsor activations and the submission of a comprehensive final fulfillment report. Interested parties should note the response deadline of October 30, 2026.

POSTED

DEADLINE

Specialized Event Management (Trade Show Activations)This subcontract for Specialized Event Management focuses on the organization and execution of high-profile promotional activations in Paris, France, supporting prime contractors for the Virginia Department of Agriculture and Consumer Services. The scope of work includes the comprehensive planning of two masterclasses tailored for journalists and sommeliers, as well as one offsite reception designed for trade and media professionals. The selected provider is responsible for all operational logistics, including venue sourcing, catering management, guest list coordination, and full on-site execution. The contract, categorized under NAICS code 561920, requires the successful delivery of these events to enhance the agency's promotional presence. The response deadline for this opportunity is October 23, 2026.

Virginia Department of Agriculture and Consumer Services

POSTED

DEADLINE

Event Planning and Logistics CoordinatorThe Event Planning and Logistics Coordinator subcontract supports the United States Trade and Development Agency by providing end-to-end operational planning for Reverse Trade Missions, conferences, and forums. The selected provider will be responsible for coordinating event schedules, managing agendas, and handling participant outreach. Key deliverables include the creation of comprehensive event itineraries, participant lists, and detailed logistics plans. Operational duties involve venue selection and the coordination of site visit itineraries across both domestic and international locations, utilizing specialized event management software. This opportunity is designated as a partial Small Business Set Aside under NAICS code 561920. Responses are due by November 6, 2026.

US Trade And Development Agency

POSTED

DEADLINE

MANTECH NO COST CONFERENCE

Solicitation # HQ003426QE242

Solicitation HQ003426QE242 is a Full and Open competition issued by the Washington Headquarters Services for the Department of Defense Office of the Undersecretary of Defense for Research and Engineering. The government seeks a contractor under NAICS 561920 to provide planning, execution, and reporting support for the annual Defense Manufacturing Focused Conference (DMFC) from fiscal years 2027 through 2031. This is a Firm Fixed Price, no-cost contract with a five-year period of performance running from November 5, 2026, to November 4, 2031. The contractor is responsible for organizing a four-day event for 1,400 to 2,400 attendees and approximately 200 exhibitors, ensuring the event is funded entirely through registration fees and sponsorships with zero financial liability to the government. The award will be based on the most advantageous offer, evaluating Technical approach, Organizational Experience within the last five years, and a Compensation Matrix detailing the cost recoupment plan. Submissions must be delivered via PIEE in four distinct volumes: Administrative, Technical, Organizational Experience, and Compensation Matrix. Key requirements include the designation of an Audio Visual Coordinator as key personnel with at least five years of experience and strict adherence to Non-Disclosure Agreements and Conflict of Interest certifications due to access to Controlled Unclassified Information. Following Amendment 0002, the quote submission deadline has been extended to October 15, 2026.

Washington Headquarters Services

POSTED

DEADLINE

IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

Solicitation # 1131PL27R0001

The United States Trade and Development Agency is soliciting proposals for a partial small business set-aside IDIQ contract to establish a pool of qualified contractors for the planning, organization, and implementation of partnership-building activities. These activities include reverse trade missions, conferences, forums, workshops, and trainings that may be conducted in person, virtually, or in a hybrid format across various domestic and international locations. Contractors are expected to provide comprehensive event services, including project management, venue and vendor coordination, travel logistics, participant recruitment, agenda development, interpretation, audiovisual support, and post-event evaluation. The agency requires contractors to demonstrate the capacity to manage multiple overlapping events concurrently without compromising quality or performance. The contract utilizes a pricing model consisting of firm-fixed-price daily rates for direct labor—covering roles such as Project Managers, Protocol Specialists, and Logistics Coordinators—and reimbursable costs for other direct expenses. Award decisions will be based on the most advantageous offer, with non-price factors, specifically technical expertise and relevant past performance, being significantly more important than price. The period of performance includes multiple option periods extending through April 3, 2032. Proposals must be submitted in two separate volumes by November 6, 2026, and must adhere to strict formatting and page limits. Selected contractors must comply with various federal regulations, including requirements for Defense Base Act insurance and the safeguarding of controlled unclassified information.

US Trade And Development Agency

POSTED

DEADLINE

NUWC Division Keyport Industry Engagement - Wednesday with the Small Business Professional

Solicitation # N00253-26-IE-WWTD

Wednesday with the Small Business Professional is a series of hybrid industry engagement events hosted by the Naval Undersea Warfare Center Division Keyport and the Department of the Navy. These sessions are designed to educate industry partners on procurement processes, supply and service contract opportunities, and set-aside options. The events will take place from 10:00am to 11:00am on October 28, November 18, and December 16, 2026, with options to attend virtually via Microsoft Teams or in-person at Vibe Co-Works in Poulsbo, Washington. The program is specifically tailored for SeaPort Multiple Award Contract holders and businesses operating under various NAICS codes, including construction, manufacturing, information, professional and technical services, and educational services. While a broad range of sectors are welcome, priority is given to specific codes such as 334511 and 541330. Interested parties should note that in-person attendance is limited and meetings are subject to change or cancellation.

Naval Undersea Warfare Center

POSTED

DEADLINE

HQ DAF Services Industry Day

Solicitation # SPECHQDAFINDUSTRYDAY

The Department of Air Force HAF Services is hosting its inaugural virtual Industry Day on October 15, 2026, from 9:20am to 3:00pm EST. This free event is open to all businesses, regardless of size, and aims to foster collaboration by communicating mission goals, outlining government requirements for the next one to three years, and gaining insight into private sector capabilities. The agenda includes executive remarks, a keynote address by Dr. Lucas Keefer, an innovation spotlight by Forrester analyst Katy Tynan, and learning sessions focused on HAF Services and DAF contracting. Interested parties must register via the provided link to receive a Microsoft Outlook invitation. Inquiries regarding the event should be directed to the HAF Services Team.

POSTED

DEADLINE

Event Coordination and ManagementThis subcontract opportunity, titled Event Coordination and Management, involves the planning and execution of public events and outreach activities supporting prime contractors on North Carolina Department of Transportation initiatives. The selected provider will be responsible for managing event coordination and attendance through the use of professional event management software and logistics equipment, ensuring all activities adhere to industry standards. Key deliverables include the successful execution of events and the submission of comprehensive post-event reports. The solicitation was posted on October 6, 2026, with a response deadline of October 27, 2026. Falling under NAICS code 561920, this project is managed by the North Carolina Department of Transportation. Interested parties can find further details through the official state electronic vendor portal.

Department of Transportation

POSTED

DEADLINE

URFP 201-27-005 Conference Planning Services

Solicitation # 201-27-005

The Virginia Department of Education is soliciting proposals under URFP 201-27-005 for comprehensive conference planning services to support the IDEA/Special Education Fiscal Collaborative Forum. The selected contractor will be responsible for securing and coordinating a conference facility in the greater Richmond area for approximately 300 participants from March 17-18, 2027. Key requirements include the provision of ADA-compliant meeting rooms, audio/visual equipment and support, onsite lodging, and catering services for breakfast, lunch, and snacks. The scope also requires the provision of an Organizational Development Professional for program delivery and the setup of registration and exhibitor tables. This solicitation is a set-aside with award priority for DSBSD-certified micro and small businesses, including women-owned and minority-owned enterprises. The contract period runs from the date of award through March 30, 2027, with a best-value selection process where price is a factor but not the sole determinant. Contractors must adhere to state per diem rates for lodging and catering and maintain a 24-hour emergency point of contact starting one day before the event. Proposals must be submitted in searchable PDF format, including both an original and a redacted version, and must strictly follow formatting guidelines regarding font, organization, and signature requirements.

Department of Education

POSTED

DEADLINE

Hospitality, Travel, Events & EntertainmentThis subcontract opportunity with EfficiencyOne focuses on the provision of hospitality, travel, events, and entertainment services. The selected provider will be responsible for comprehensive event planning, venue services, catering, and the coordination of travel itineraries to support prime contractors on various procurement projects. The contract requires the service provider to maintain both Commercial General Liability and Automobile Liability insurance to ensure operational compliance. Interested parties should note that the solicitation was posted on October 6, 2026, with a response deadline set for January 1, 2027.

POSTED

DEADLINE

FBISD Small Business Enterprise Program Workshop - Cooperatives Fireside Chat (October 2026)

Solicitation # 10-28-26SBE

Fort Bend ISD is hosting a Small Business Enterprise Program workshop and Cooperatives Fireside Chat on October 28, 2026. The event will take place at 2:00 PM CST at the Houston Community College Stafford Campus located at 10041 Cash Rd, Stafford, Texas. This solicitation, identified by number 10-28-26SBE, was posted on October 5, 2026, with a response deadline of October 28, 2026. Interested parties can contact Jeanette Boleware via the Small Business Enterprise email for further details or access the opportunity through the provided Bonfire hub link.

Fort Bend Isd

POSTED

2 days ago

DEADLINE

in 21 days

AI Contract Overview

This subcontract for Event Planning and Venue Management supports prime contractors on Defense Health Agency symposium projects within the Department of Defense. The scope of work focuses on event logistics and venue procurement, including conducting site surveys to identify suitable host venues and hotels, managing facility flow, and overseeing hotel room blocks. The selected provider must ensure all activities comply with Department of Defense Conference Guidance Version 4.0 and is responsible for delivering secured venue contracts and detailed site survey results. This opportunity falls under NAICS code 561920, with a response deadline of September 9, 2026.

General Info

Subcontract for DHA symposium event planning and venue management, due September 9, 2026.

Agency

Department Of Defense → Defense Health Agency

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

MD, USA

Set-Aside

NONE

Documents

This scope was carved out of RFIMHSRS2027.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

RFI/Sources Sought for "Planning and Execution of the MHSRS for the DHA in Support of the ASW(HA)

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedAug 26

subcontract

Response DeadlineSep 9

Deadline has passed

Submission Closed

09/09/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Defense Health Agency

ContactsNo contacts available

OfficeN/A

Organization / AgencyDepartment Of Defense → Defense Health Agency

Office AddressN/A

ContactsNo contact information available

Full Description

Performs event logistics and venue procurement for prime contractors on Defense Health Agency (DHA) symposium projects. Conducts site surveys to identify host venues and hotels, manages hotel room blocks and facility flow, and ensures compliance with Department of Defense Conference Guidance Version 4.0. Delivers site survey results and secured venue contracts.