This Sources Sought opportunity from Department Of Defense was posted on August 26, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFI/Sources Sought for "Planning and Execution of the MHSRS for the DHA in Support of the ASW(HA)

Closed

RFIMHSRS2027Federal

Submission Closed09/09/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Defense Health Agency, supporting the Assistant Secretary of War for Health Affairs, has issued this Request for Information and Sources Sought notification to identify capable industry partners for the planning and execution of the annual Military Health System Research Symposium. This event serves as a critical forum for reporting federally funded medical research supporting deployed warfighters. The government is seeking non-personal professional support services to manage all phases of the symposium, including planning, execution, and post-event activities. The requirement falls under NAICS 561920 and is envisioned as a no-cost contract, meaning the contractor will recover all operational costs through attendee registration fees, sponsorships, and exhibitor fees. Interested respondents must submit a capability statement by September 9, 2026, detailing their relevant experience with scientific research meetings, abstract peer review, and no-cost contract structures. The evaluation will focus on the company's ability to match the scope of the draft Performance Work Statement and their expertise in managing large-scale scientific events. While the primary contract is no-cost, the government has identified potential priced optional CLINs for additional government registration and exhibitor booth support services with not-to-exceed limits of 150,000 and 50,000 dollars, respectively. Contractors will be required to adhere to strict Department of Defense conference guidance, manage organizational conflicts of interest, and ensure personnel complete comprehensive security and compliance training.

General Info

DHA seeks industry partners for no-cost planning and execution of the MHSRS symposium.

Agency

Department Of Defense → Defense Health Agency

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

MD, USA

Set-Aside

NONE

Documents

DRAFT PWS for MHSRS Support Services

sow

High

RFI/SS for MHSRS Support Services - No. 2026-09-09

sources-sought

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 26

Sources Sought

Response DeadlineSep 9

Deadline has passed

Submission Closed

09/09/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Defense Health Agency

Contacts1 person available

OfficeFORT DETRICK, MD, 21702, USA

Organization / AgencyDepartment Of Defense → Defense Health Agency

Office AddressFORT DETRICK, MD, 21702, USA

Contacts

Alana Sowers

contact@example.gov

Full Description

THIS IS A REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT (SS) NOTIFICIATION TO INCLUDE INDUSTRY FEEDBACK

1. Title: Planning and Execution of the Military Health System Research Symposium (MHSRS) Support Services for the Defense Health Agency (DHA) in Support of the Assistant Secretary of War - Health Affairs (ASW(HA))

2. Contracting Office: Defense Health Agency Contracting Activity, Research and Development Contracting Division 1 - Contracts Branch 4

3. Contracting Office Location: Fort Detrick - Frederick, Maryland

4. Summary: This RFI/SS is issued solely for information and planning purposes and shall not be construed as a solicitation, restrict the Government as to the ultimate acquisition approach, or serve as an obligation on the part of the DHA. In accordance with Federal Acquisition Regulation (FAR) Revolutionary FAR Overhaul 15.101(c)(2), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are advised that the United States Government will not pay for any information or administrative costs incurred in response to this RFI/SS. All costs associated with responding to this RFI/SS will be solely at the interested responder’s expense. Not responding to this RFI/SS does not preclude participation in any future Request for Proposal, if any are issued. No evaluation letters and/or results will be issued to responders responding to this RFI/SS. The information resulting from this RFI/SS will determine interest and capabilities available in the marketplace; and will assist in developing acquisition strategy.

5. Background/Scope: The ASW(HA) is the principal advisor to the Secretary of War and the Under Secretary of War for Personnel and Readiness for all Department of War and force health protection policies, programs, and activities. In carrying out these responsibilities, the ASW(HA) exercises authority, direction, and control through the DHA. The ASW(HA) plays a critical role in research by overseeing, directing, and allocating resources for military-specific medical research, including Congressionally Directed Medical Research Programs and the Defense Health Program funded research. A strategic research focus of ASW(HA) is areas that impact military operations – specifically medical care during deployed operations.

The DHA on behalf of the ASW(HA) requires knowledge management and symposium support services for the execution of the MHSRS. This meeting serves as an annual forum to report the results of federally funded medical research supporting the deployed warfighter. The MHSRS aligns with the ASW(HA)’s role as the overseer of health policy and the DHA’s mission as a joint, integrated Combat Support Agency enabling the U.S. Army, Navy, and Air Force medical services to provide a medically ready force to Combatant Commands.

This requirement is for non-personal support services to fully support the ASW(HA) with symposium planning and execution of the annual MHSRS. The Contractor shall provide support for all planning, execution, and post-event activities for the annual MHSRS at a no cost basis as the Contractor will recover all costs in the form of revenue from attendee registration fees, sponsorships, and exhibitor fees. It is the intent of the MHSRS to create a symposium environment that encourages maximum participation from Government and private industries that support the ASW(HA) and the DHA in any of their mission requirements. The MHSRS shall be designed to promote an exchange of information, display market products and innovations, as well as set a routine expectation that stabilizes the communication between industry and Government.

The NAICS for this requirement is 561920. The anticipated contract type is a no cost contract.

How to Respond to this RFI/SS:

Please submit a Capability Statement that describes relevant experience, expertise, and capabilities based upon the size and scope of this requirement as outlined in the draft Performance Work Statement (PWS).

Each response should include the following business information and must not be more than ten (10) pages in length:

a) Company name, mailing address, email address, telephone, website address (if available), and the name, telephone number, and email address of a point of contact having the authority and knowledge to clarify responses with Government representatives.

b) Unique Entity ID number, CAGE Code, and company structure (Corporation, LLC, partnership, joint venture, etc.). Companies must also be registered in the System for Award Management at www.sam.gov to be considered as potential sources.

c) Small Business representation and corresponding NAICS. Are you a small business under NAICS 561920? Are you an 8(a)?Are you a small business under any other socio-economic category?

d) Any and all Government Contracts/IDIQs (e.g. Federal Supply Schedule, OASIS, etc.) currently held (to include the vehicle and your contract number) that could be used to fulfill this requirement.

e) Description of the company’s specific and relevant experience and expertise to fulfill this requirement. Experience must be of similar size and scope. Please provide examples or provide references of previously completed deliverables related to this requirement. Does your company have experience in planning and executing scientific research meetings with scientific abstract submissions, peer review of abstracts, and schedule build for speakers? Does your company have experience with no cost contracts?

f) Provide information relating to capabilities, novel ideas, and industry best practices. Industry capabilities need to meet the needs of the Government’s requirements as outlined in the draft PWS. Do not regurgitate the draft PWS tasks, rather, outline company specific capabilities that match the work outlined in the draft PWS in order for the Government to make a fair capabilities determination.

Requested (but not required nor evaluated):

Any industry feedback to the attached draft PWS.

Capability statements will be reviewed/evaluated for (1) Relevant experience based on the size and scope of the outlined requirement; (2) Company specific capabilities that match the work outlined in the draft PWS. The formal closing date for this RFI/SS and for the submission of all responses is NLT 9 September 2026 at 12:00PM EST. All responses shall be submitted electronically using PDF format to Alana M. Sowers at contact@example.gov. The Government will not entertain questions regarding this RFI/SS. All responses received will be considered; however, a determination by the Government not to compete the proposed requirement based upon responses to this notice is solely within the discretion of the Government.

Attachment: