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Event Registration & Attendee Management Specialist

Active
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Event Registration and Attendee Management Specialist subcontract involves managing the end-to-end registration process for prime contractors on AmeriCorps conference projects. The selected provider will be responsible for establishing online and mobile registration portals, handling mail-in registrations, and managing on-site check-in operations utilizing scanners and badge printers. Key deliverables include the execution of on-site check-ins, the provision of final attendee lists, and the delivery of comprehensive registration reports. This engagement requires strict adherence to AmeriCorps Security and Privacy Compliance standards regarding the handling of personally identifiable information. The project falls under NAICS code 561920 and is associated with the Corporation for National and Community Service. Interested parties should note the response deadline of October 16, 2026.

General Info

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

80742, DC, USA

Set-Aside

NONE

Documents

This scope was carved out of CNCS-27.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

AmeriCorps Large Conference Planning & Logistics

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Timeline

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Organization & Contact Information

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AgencyCorporation For National And Community Service → Cncs
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Manages end-to-end registration processes for prime contractors on AmeriCorps conference projects. Sets up online and mobile registration portals, processes mail-in registrations, and executes on-site check-in using scanners and badge printers. Adheres to AmeriCorps Security and Privacy Compliance for PII. Delivers final attendee lists, registration reports, and on-site check-in execution.

Similar Contracts

Same NAICS industry code

NAICS: 561920
New
Federal
AmeriCorps Large Conference Planning & Logistics
Solicitation # CNCS-27
AmeriCorps is conducting market research through a Sources Sought notice to identify qualified vendors for a Multiple Award Blanket Purchase Agreement (BPA) to provide large-scale conference planning, facilitation, and logistics services. The primary objective is to manage an event for approximately 3,500 attendees in Washington, D.C., with a scope of work encompassing site selection of at least three potential venues, lodging and meal negotiations based on government per-diem rates, comprehensive registration management, and budget development. The anticipated contract structure includes a 12-month base period with four 12-month options, not to exceed a total of 60 months. Performance will occur through a combination of virtual work, contractor facilities, offsite event venues, and AmeriCorps facilities in Washington, D.C., as well as NCCC campus locations in California and Colorado. The government intends to award up to three BPAs based on best value, evaluating vendors on corporate experience with events of 3,500 or more attendees, technical capabilities, staffing approach, and past performance. Key requirements include strict adherence to Section 508 and ADA accessibility standards, the ability to provide language translation, and compliance with federal security and privacy regulations regarding Controlled Unclassified Information. Contractors must maintain a quality control program monitored via a Quality Assurance Surveillance Plan, with specific performance standards for accuracy and timeliness. Additionally, the contract emphasizes the maximum practicable opportunity for small business participation and requires a robust risk management plan for contingencies such as technology failures or medical emergencies.
Cncs

POSTED

about 14 hours ago

DEADLINE

in 2 days
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NAICS: 561920
New
SLED
URFP 201-27-005 Conference Planning Services
Solicitation # 201-27-005
The Virginia Department of Education is soliciting proposals under URFP 201-27-005 for comprehensive conference planning services to support the IDEA/Special Education Fiscal Collaborative Forum. The selected contractor will be responsible for securing and coordinating an ADA-compliant conference facility in the greater Richmond area for approximately 300 participants on March 17 and 18, 2027. Key requirements include the provision of a main ballroom, five breakout rooms, audio/visual equipment and support, and onsite lodging for 80 rooms over two nights. The scope also encompasses full catering services, the provision of an Organizational Development Professional for program delivery, and the setup of registration and exhibitor tables. This solicitation is set aside for DSBSD-certified micro and small businesses, with a best-value selection process that prioritizes micro businesses for contracts up to 10,000 dollars and small businesses up to 100,000 dollars. The contract period runs from the date of award through March 30, 2027. Proposals must be submitted in searchable PDF format via the designated portal by October 9, 2026, and must include a complete version and a redacted version. Awardees must adhere to State Travel Regulations for per diem rates and maintain a 24-hour emergency point of contact starting one day prior to the event. Payment is processed monthly via paper or electronic invoices, with standard terms of 30 days.
Department of Education

POSTED

6 days ago

DEADLINE

in about 17 hours
View Details
NAICS: 561920
New
SLED
Vendor Application for Exhibitors for Veteran's Day event at Fort Monroe
Solicitation # RFA-128905
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Fort Monroe Authority

POSTED

7 days ago

DEADLINE

in 3 days
View Details

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