This Solicitation opportunity from Texas was posted on March 31, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Services & Related Products

Closed

2023-033-S2State & Local

Submission Closed06/18/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 532289

New

SLED

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Audio-Visual Equipment RentalThis subcontract for Audio-Visual Equipment Rental supports prime contractors managing event projects for the Texas Office of the Governor. The selected provider is responsible for supplying and renting professional AV hardware, including sound systems, microphones, projectors, and screens, in strict accordance with established event production plans. All equipment must adhere to the Acceptable Quality Level defined by office staff to ensure fully functional hardware throughout the duration of each conference. The opportunity was posted on October 16, 2026, with a response deadline of November 16, 2026. Classified under NAICS code 532289, the contract falls under the jurisdiction of the Texas Executive agency for the Governor. Interested parties can find further details through the provided smartbuy portal link.

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Festival Equipment Rental ServicesThe Festival Equipment Rental Services subcontract is issued by the Illinois Department of Commerce and Economic Opportunity to support prime contractors who have received Tourism Attraction Development/Improvement Grants. The scope of work involves providing temporary infrastructure for festival activities, specifically focusing on the rental, delivery, setup, and removal of staging, tents, audio-visual equipment, and portable power solutions. Interested parties must submit their responses by November 13, 2026. This opportunity falls under NAICS code 532289 and is designed to ensure that festival events have the necessary equipment and logistical support for the duration of their operations.

Department Of Commerce And Economic Opportunity

POSTED

14 days ago

DEADLINE

in 17 days

AI Contract Overview

This solicitation seeks to expand the pool of approved vendors for Plano Independent School District (Plano ISD) to provide a wide range of event-related supplies and services on an "as needed" basis. The district aims to secure vendors for items and services including decorations, sound and lighting equipment, party rentals, photo booths, event security staffing, event planning, and temporary coverings, among others. The district anticipates an annual expenditure of approximately $250,000, with the possibility of exceeding this amount by up to 25%, and intends to establish a contract initially for one year, with the option to extend for four additional one-year periods, contingent upon mutual agreement. The contract period is set to begin in August 2023 and may extend through August 2028, with the district reserving the right to extend the contract for up to 120 days if necessary. Vendors interested in participating must respond to this RFP by submitting proposals that specify discounts for the categories they can supply, without the obligation to bid on all categories. Existing vendors awarded in previous related proposals are not required to respond. The procurement process adheres to federal and state regulations, including compliance with the Texas Ethics Commission Conflict of Interest Questionnaire, and incorporates standard district terms and conditions that address delivery, safety, packaging, invoicing, and legal compliance. The process emphasizes transparency, competitive bidding, and adherence to district policies, with the goal of ensuring reliable, cost-effective event support services across the district’s various departments and functions.

General Info

Agency

Texas → Plano Independent School District

NAICS

532289 - All Other Consumer Goods Rental

Place of Performance

TX, USA

Set-Aside

NONE

Documents

Plano ISD RFP 2023-033-S2: Event Services & Related Products

rfp

High

Conflict of Interest Questionnaire (Form CIQ)

2 pages · other

Low

Plano ISD Standard Terms and Conditions 2022

6 pages · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMar 31

Solicitation

Response DeadlineJun 18

Deadline has passed

Submission Closed

06/18/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas → Plano Independent School District

Contacts1 person available

OfficeN/A

Organization / AgencyTexas → Plano Independent School District

Office AddressN/A

Contacts

Tina Tomson

contact@example.gov

+1 (555) 000-0000

Full Description

THIS REQUEST FOR PROPOSALS IS TO ADD SUPPLEMENTAL VENDORS FOR THE NAMED SUPPLIES. PLANO ISD WILL UTILIZE ANY CONTRACTS AWARDED IN RESPONSE TO THIS REQUEST FOR PROPOSALS, AS THE FIRST CHOICE BEFORE CONTRACTS OF OTHER ENTITIES (i.e. interlocal and cooperative contracts). SUPPLIERS ARE ENCOURAGED TO SUBMIT A PROPOSAL TO BE PLACED ON PLANO ISD'S APPROVED VENDOR LIST. VENDORS THAT WERE AWARDED ON THE PREVIOUS PROPOSAL FOR RFP 2023-034, or RFP 2023-034-S1, ARE NOT REQUIRED TO RESPOND TO THIS SUPPLEMENTAL PROPOSAL. This supplemental RFP is to add additional vendors to the already awarded list.
PLEASE NOTE! IN ORDER TO BECOME (OR REMAIN) AN APPROVED VENDOR WITH PLANO ISD FOR ANY OF THE LISTED CATEGORIES, YOU MUST RESPOND TO THIS INVITATION WITH A PROPOSAL. IT IS NOT NECESSARY TO OFFER ALL CATEGORIES OF ITEMS LISTED. ENTER YOUR DISCOUNT AMOUNT FOR THOSE THAT YOU OFFER, AND SELECT "NO BID" ONLY FOR THE LINES YOU DO NOT OFFER. SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals for PURCHASE OR RENTAL, of SUPPLIES AND SERVICES related to GRADUATION, ATHLETIC, CELEBRATORY & OTHER EVENTS, to include the following:
Decorations (Arches, Balloons, Floral, Carpet, Centerpieces, Signage, Etc)
Disc Jockeys/DJs or related services
Event Security Staffing (Event Staff Supervisor, Ticket Taker/Gate Person, Usher, Parking Attendant, Unarmed Security Guard, Etc)
Event Planning
Party Equipment Rentals
Photo Booths & Services
Sound & Lighting Equipment & Services
Tables, Chairs & Furniture Rental (may include Delivery, Setup & Pickup)
Table Settings (Plates, Table- & Service- Ware, Linens, Etc)
Tents or Other Temporary Covering
Related Purchases & Rentals Not Otherwise Specified
to fill the needs of the schools and various departments of PISD on an "As Needed" basis. This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant funded programs.

ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $250,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually.
TERM:The initial term of this RFP is for one (1) year from date of award by Plano ISD Board of Trustees. This contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will automatically extend for four (4) additional one (1) year periods. This decision will be made in the best interests of Plano ISD. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.
Initial Contract Period: August 2023 - August 2024 Contract YR2 (Option): August 2024 - August 2025 Contract YR3 (Option): August 2025 - August 2026 Contract YR4 (Option): August 2026 - August 2027 Contract YR5 (Option): August 2027 - August 2028