Family Resource Center Case Closure Pilot

The Family Resource Center Case Closure Pilot, solicitation number 27-DCYF-PPS-009, is issued by the Washington Department of Children, Youth and Families to provide voluntary, community-based prevention and support services. The program aims to help families remain safe, stable, and connected to community supports as they exit Child Welfare involvement, thereby reducing the risk of future critical incidents. The scope of work includes family engagement, strengths and needs assessments, service navigation, and transition support through warm handoffs and coordination with Tribal and culturally specific resources. The agency intends to award up to five contracts, with an estimated value of 150,000 dollars or less per award. The initial term is six months starting January 1, 2027, with the possibility of five one-year extensions through June 30, 2032. The award process prioritizes the lowest responsive and responsible bid from a small or veteran-owned business, utilizing a scoring system that weights technical proposals at 40 percent and management proposals at 60 percent, with additional preference points for veteran-owned and self-certified small businesses. Bidders must demonstrate professional experience in managing family-support programs and providing culturally responsive services. Key contractual requirements include compliance with Washington state ethics laws, strict data confidentiality via a trusted network, and adherence to industrial insurance and non-discrimination standards. Performance is monitored through mandatory reporting and DCYF audits, and payments are processed electronically through the Statewide Vendor Payment system.