FCI Leavenworth FY26 QTR 4 Subsistence

This solicitation, numbered 15B40826Q00000009, is a firm fixed price contract issued by the Federal Correctional Institution Leavenworth under the Department of Justice for the delivery of subsistence items during the period of July 1, 2026, to July 31, 2026. The contract is a total small business set-aside under NAICS code 311999 with a small business size standard of 700 employees, requiring all offerors to self-certify as small businesses and provide their Unique Entity ID and CAGE Code. Vendors must submit pricing via an attached spreadsheet that includes item descriptions, quantities, packaging details, and unit prices; only submissions in spreadsheet format are accepted, with no PDF or Word files allowed. The completed vendor information sheet, found on the last page of the synopsis, must accompany the quotation. Quotes must be emailed to Kathleen Wood, Contract Specialist, at kwood1@bop.gov, and all submissions are due by May 29, 2026. Deliveries are required to be made to FCI Leavenworth, 1300 Metropolitan Ave., Leavenworth, KS 66048, with all food items expected to meet strict packaging, labeling, and preservation standards as defined by Commercial Item Descriptions (CIDs) and USDA/ FDA regulations. Packaging must be clean, new, and free from contamination, with specific requirements such as a minimum 2 mil polyethylene film thickness to prevent freezer burn, proper sealed containers for dry goods, and aseptic packaging for milk. All products must be labeled with ingredients in descending order of weight, net actual weight, and yield where applicable, and must be free from additives, extenders, or flow agents. Temperature controls mandate frozen products at 0°F or below and perishables between 34°F and 41°F. Inspection and acceptance occur on-site at the delivery location, with the government reserving the right to test and reject nonconforming items within three days. The award will be made based on best value to the government, evaluating price for fairness and reasonableness and past performance on a Go/No-Go basis, with timeliness and order accuracy being critical to approval. Non-compliance with labeling, safety, or security requirements—including unauthorized use of PII, failure to complete DOJ privacy training, or lack of signed NDAs—can result in