This Solicitation opportunity from Arizona was posted on September 24, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The City of Tucson is soliciting proposals for the procurement of new commercial fitness equipment, preventative maintenance, and on-call repair services to support the Parks and Recreation, Police, and Fire Departments. The scope of work covers a diverse inventory of cardio and strength training equipment from manufacturers such as Precor, Keiser, Magnum Fitness, and others across various city facilities, including fire stations, police substations, and recreation centers. The selected contractor must provide skilled technicians with proven certifications, utilize new OEM repair parts, and adhere to a strict maintenance schedule that includes quarterly or four-month service intervals depending on the location. The contract includes a one-year warranty on parts and workmanship and is established for an initial one-year term with the option for four additional one-year extensions.
This solicitation is subject to extensive regulatory and compliance requirements due to the involvement of federal funding through the American Rescue Plan Act, HUD, and the Federal Transit Administration. Key mandates include adherence to Buy America provisions, Davis-Bacon prevailing wage rates, and Section 3 employment priorities for low-income persons. Additionally, contractors must comply with stringent data protection and cybersecurity frameworks, such as NIST or ISO standards, and undergo background screening and fingerprinting for personnel accessing police facilities. Proposals will be evaluated based on price, company history, staffing qualifications, and the detail of the proposed preventative maintenance program.
General Info
Tucson seeks fitness equipment procurement, maintenance, and repair services for city emergency and recreation.
PDF, High priority: read this first5 pages · contract-terms-and-conditions
HighAI Summary for City of Tucson ARPA Terms and Conditions Addendum: This document is an addendum of terms and conditions for contracts or purchase orders funded by the American Rescue Plan Act (ARPA) for the City of Tucson. It includes compliance requirements such as Equal Opportunity, Minority and Women Business Enterprises participation, Suspension and Debarment regulations, Byrd Anti-Lobbying Amendment certification, Access to Records for audits, Rights to Inventions, Contract Work Hours and Safety Standards Act provisions, and environmental compliance under the Clean Air Act and Federal Water Pollution Control Act. The document outlines contractor obligations and federal regulatory adherence necessary for contracts involving federal assistance.
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PDF, High priority: read this first12 pages · general-terms-and-conditions
HighAI Summary for City of Tucson General Terms and Conditions Data Protection and AI: This document titled 'City of Tucson General Terms and Conditions Data Protection and Artificial Intelligence' defines key terms and sets forth comprehensive data protection, ownership, security, and cybersecurity requirements for vendors contracting with the City of Tucson. It includes definitions of critical concepts such as City Data, Breach, Incident, and Vendor responsibilities. The document outlines the City's exclusive ownership of data, restrictions on vendor use, data residency mandates requiring US-based FedRAMP or StateRAMP certified facilities, and stringent data security protocols including encryption, multi-factor authentication, access controls, and logging. It also mandates compliance with recognized cybersecurity frameworks and detailed vulnerability and patch management timelines. The document is essential for vendors to understand their obligations regarding data protection and AI-related services under the City's agreements.
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PDF, High priority: read this first40 pages · rfp
HighAI Summary for City of Tucson RFP 270143: Fitness Equipment Services: Request for Proposal (RFP) No. 270143 issued by the City of Tucson on September 24, 2026. The city is seeking qualified service providers for the procurement of new fitness equipment, preventative maintenance, and on-call repair services for commercial equipment across the Parks and Recreation, Police, and Fire Departments. The submittal deadline is October 15, 2026. The document includes a scope of work covering warranty requirements, OEM parts standards, and technician conduct.
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PDF, High priority: read this first63 pages · terms-and-conditions
HighAI Summary for FTA Terms and Conditions for Federal Transit Administration Contracts: This document outlines the Federal Transit Administration (FTA) terms, conditions, and certifications applicable to all FTA-assisted contracts. It includes requirements for contracts exceeding various thresholds, such as debarment, suspension, Buy America provisions, Davis-Bacon wage rates, and civil rights compliance. The document also covers construction and non-construction activities, transit operations, and special requirements like environmental protection and energy conservation. Certifications related to Buy America, DBE, lobbying, and bus testing are included. The contract is subject to federal financial assistance provisions, with clauses addressing program fraud, false statements, and third-party contract records. The document is essential for ensuring compliance with FTA regulations and is incorporated by reference in contracts funded by FTA grants.
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PDF, High priority: read this firstwage-determination
HighAI Summary for HUD-52158 Maintenance Wage Rate Determination (City of Tucson Housing Authority): HUD-52158 Maintenance Wage Rate Determination issued by the U.S. Department of Housing and Urban Development, Office of Davis-Bacon and Labor Standards, for the City of Tucson Housing Authority (DBLS Agency ID AZ003A). Effective 07/01/2024 and expiring 06/30/2026, it establishes required prevailing maintenance wage rates and fringe benefits for routine and nonroutine maintenance work for public housing-related operations. The document includes the agency information, effective/expiration dates, signature date, and a work classification table listing basic wages and fringe benefits.
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PDF, High priority: read this firstrfp
HighAI Summary for HUD-5369-B Solicitation Instructions for Offerors: This document, HUD-5369-B, provides detailed instructions for offerors preparing and submitting offers in response to a solicitation. It covers preparation requirements, submission procedures including sealed envelopes and authorized communication methods, and handling of amendments. It outlines the responsibility criteria for prospective contractors, including financial resources, performance record, and compliance with public policy. The document also specifies rules for late submissions, modifications, and withdrawals of offers, including acceptable evidence for mailing dates and times. The purpose is to guide offerors in complying with solicitation terms to ensure their offers are considered for contract award.
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PDF, High priority: read this first7 pages · contract-document
HighAI Summary for HUD-5370-C1 Contract Clauses and Conditions: This document contains contract clauses and conditions for a HUD contract identified as HUD-5370-C1. It includes provisions on subcontractor clauses, rights in data ownership, energy efficiency compliance, dispute resolution procedures, assignment of contract rights, certificate and release requirements, organizational conflicts of interest, inspection and acceptance of work products, and restrictions on interests of members of Congress and public officials. The document outlines contractor obligations, HA rights, and remedies for non-compliance, emphasizing the contractor's responsibilities and the HA's authority in contract administration.
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PDF, High priority: read this first3 pages · wage-determination
HighAI Summary for HUD-5370-C2 Labor Standards and Contract Work Hours Provisions: This document is a section of HUD-5370-C2, detailing labor standards and contract work hours provisions applicable to contracts exceeding $2,000. It covers apprenticeship and trainee program requirements, wage payment rules, allowable apprentice ratios, and consequences of program approval withdrawal. It outlines dispute resolution procedures related to labor standards violations, including reconsideration and appeal processes involving HUD and the Department of Labor. The document also specifies overtime pay requirements under the Contract Work Hours and Safety Standards Act, liability for unpaid wages and liquidated damages, and withholding provisions for unpaid wages. The content is critical for contractors to ensure compliance with wage determinations, labor standards, and safety regulations in federally assisted construction contracts.
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PDF, High priority: read this first25 pages · contract-clause
HighAI Summary for HUD Section 3 Contract Clause and Compliance Guidance FY26: This document outlines the Section 3 contract clause as required by the Housing and Urban Development Act of 1968, codified at 24 CFR Part 75. It details contractor obligations to prioritize employment and economic opportunities for low- and very low-income persons in HUD-assisted projects. The document includes compliance requirements, certification, and sanctions for noncompliance. It also provides definitions and benchmarks effective July 1, 2021, for Section 3 workers and business concerns, including income limits and hiring priorities. The City of Tucson's Housing and Community Development Department's role and contact information for the Section 3 Project Coordinator are included. The document serves as a regulatory and compliance guide for contractors and vendors working with HUD funds subject to Section 3 requirements.
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PDF, High priority: read this first1 page · contract-document
HighAI Summary for Offer and Acceptance for City of Tucson Contract: This document titled 'Offer and Acceptance' pertains to a contract with the City of Tucson. It includes the offer by the undersigned to furnish materials or services in compliance with the solicitation's terms, scope of work, conditions, specifications, and amendments. It also contains the acceptance section where the City of Tucson formally accepts the offer, binding the contractor to the contract. The document includes spaces for contact information, signatures, and dates for both the contractor and city officials, indicating formal approval and award of the contract.
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PDF, High priority: read this first5 pages · specifications
HighAI Summary for RFP 270143 - Tucson Fire Department Equipment List: An inventory list of fitness and exercise equipment located across various Tucson Fire Department stations, associated with RFP 270143. The document details specific machinery (treadmills, rowers, bikes, and weight machines) and their purchase dates for stations 1 through 23, the South Side Safety Complex, and Communications.
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PDF, High priority: read this first40 pages · rfp
HighAI Summary for RFP No. 270143: Fitness Equipment - New, Preventative Maintenance, Repair and On-Call Services: The City of Tucson is soliciting proposals for the procurement of new fitness equipment, preventative maintenance, and on-call repair services for various commercial fitness equipment brands across the Parks and Recreation, Police, and Fire Departments. Published on September 24, 2026, the RFP includes a scope of work covering warranty requirements, OEM part standards, and technician conduct. Submittals are due by October 15, 2026, at 2:00 P.M. local time.
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PDF, High priority: read this first4 pages · specifications
HighAI Summary for TPD Equipment List: An inventory list of fitness equipment located across multiple Tucson Police Department facilities, including HQ, Santa Cruz SubStation, Rillito Sub Station, Midtown Substation, Rincon Substation, and EPIC. The document details specific gym machinery, brands (e.g., Precor, Rogue, Gibson, Paramount), and quantities per location.
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PDF, Low priority15 pages · specifications
LowAI Summary for Tucson Parks & Recreation Fitness Room Equipment Inventory: An inventory list of fitness room equipment for Tucson Parks & Recreation, detailing makes, models, and serial/tag numbers across multiple locations including Archer, Armory, Cherry Ave, Clement's, Donna Liggins, and El Pueblo centers.
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PDF, Low priority1 page · other
LowAI Summary for Tucson Police Department Contractor Screening Request: A background screening and fingerprinting request form for non-department/contractor employees performing services at Tucson Police Department facilities. The document outlines instructions for scheduling fingerprinting appointments and collects personal identification information from the applicant.
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The City's inventory of commercial fitness equipment to be serviced is comprised of multiple manufacturers' strength training and cardio equipment such as strength training stations, recumbent and upright bikes, ellipticals, stairclimbers and treadmills. Manufacturers include Magnum Fitness, Paramount, Sports Art, Concept 2, Keiser, Noramco, Precor, Nautalis, Sci Fit, Gibson and Atlantis, and other manufacturers as listed on attached equipment lists.
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