FOOD DELIVERY SERVICES
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The contract is a firm-fixed-price, non-personal services award for food delivery services to the Pine Ridge Indian Health Service Dietary Department in Pine Ridge, South Dakota, with a performance period from June 10, 2026, to June 9, 2028, structured as a one-year base period with one optional year. The solicitation, numbered 75H70626Q00140, was issued by the Great Plains Area Indian Health Service under the Department of Health and Human Services as an unrestricted, 100% open opportunity under NAICS code 311999, with no set-aside provisions. The award will be made on a Lowest Price Technically Acceptable (LPTA) basis, requiring offerors to pass a mandatory technical acceptability gate based on full compliance with the Statement of Work and specifications before price evaluation proceeds. Technical compliance includes timely delivery within scheduled windows, strict adherence to FDA Food Code and IHS guidelines for food temperature control, 100% packaging integrity with no damage or tampering, accurate documentation, and courteous staff conduct—all subject to zero tolerance for nonconformance. Food deliveries must support a rotating 4-week menu cycle for therapeutic diets, including low sodium, low fat, consistent carbohydrate, and texture-modified options, and must be delivered to the specified location at 607 Indian Health Road, Pine Ridge, SD, 57770. Contractors must be registered in the System for Award Management with a valid Unique Entity Identifier and Taxpayer Identifying Number, and must comply with the Privacy Act of 1974 and related training requirements, as well as the Crime Control Act of 1990, which mandates criminal background checks for all personnel who may have contact with minors. Submissions must be electronic, on company letterhead, signed and dated, and include past performance data, agreement to all contract terms, and responses to supplemental certifications. Payment must be processed exclusively via the Department of Treasury’s Invoice Processing Platform (IPP), with no exceptions without written authorization. All products must be properly sealed, labeled, and delivered without compromise, with rejection of any open, damaged, bloated, or expired items. The contract includes options for increased quantity and evaluation of option pricing, with unbalanced option prices rendering an offer unacceptable. Contractors are prohibited from having unsupervised contact with Indian children until background investigations are complete, and any conviction related to violence, sex offenses, child
General Info
Contract Value
$98,500Place of Performance
Pine Ridge, SD, 57770, USASet-Aside
Awardee
SYSCO MONTANA, INC.Award Issued Date
Timeline
Organization & Contact Information
Full Description
Amendment 0001 to Solicitation to change Statement of Work (SOW) to Performance Work Statement (PWS) and include additional required clauses.
A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.2, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Products and Commercial Services (Title VIII of the Federal Acquisition Streamlining Act of 1994)(Public Law 103-355). This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
B. The Great Plains Area Indian Health Service (IHS) Pine Ridge Hospital intends to award a Firm-Fixed Price, Commercial Item, Purchase Order in response to Request for Quote (RFQ) 75H70626Q00140.
C. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular
(FAC) 2025-05 08/07/2025.
D. This RFQ is issued as 100% Unrestricted, and the associated NAICS Code is 311999-, All Other Miscellaneous Food Manufacturing, which has a small business size standard of 700 employees.
E. The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.
Complete the attached Request for Quote (RFQ) utilizing Delivery Schedule for Brand Name or Equal, per the attached Statement of Work (SOW). Quantities listed are estimates only. The Government will evaluate quotes using these quantities to determine the total evaluated price. Actual quantities ordered may vary.
F. To provide Dietary Food Delivery Services for the IHS Pine Ridge Service Unit, Dietary Department, Pine Ridge, South Dakota, 57770.
G. The period of performance will be from Base Year-date of award through one year, plus One Option Year.
H. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Deviation Date).
I. Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:
1- Solicitation number 75H70626Q00140.
2. Closing Date: June 4th, 2026 at 12:00 pm MST.
3. Name, address and telephone number of company and email address of contact person.
4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.
5. Terms of any express warranty.
6. Price and any discount terms.
7. "Remit to" address, if different than mailing address.
8. Acknowledgment of Solicitation Amendments (if any issued)
9. Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information).
10. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.
Award will be made to the offeror whose quote is technically acceptable and offers the lowest total evaluated price. Award will be made on an “all on none” basis to the lowest responsive and responsible offeror.
J. FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Deviation Date)
Basis of award is Lowest Price Technically Acceptable "LPTA" factors in determining the successful contractor.
► Technical Acceptability- Quotes will be evaluated on a pass/fail basis to determine whether the offeror demonstrates the ability to meet all requirements of the Statement of Work.
► Price Evaluation-Price will be evaluated for reasonableness and completeness. For evaluation purposes, the Government will calculate a total evaluated price using the quantities listed in the Statement of Work.
► Past Performance- Performance will be evaluated based on a history of food delivery service. A current/prior history of a delivery schedule to a healthcare setting will be required for evaluation purposes.
K. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Deviation Date)- See attachment; in by reference.
L. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable included below.
M. Offers will be accepted electronically, Submit via e-mail to the following:
Attn: Mary Sarenana, Purchasing Agent email: contact@example.gov
Any questions, please submit by May 3rd, 2026 by 4:00 pm MST.
Contractors must obtain a Unique Entity ID (UEI) number and Taxpayer Identifying number (TIN); and be registered with www.sam.gov.
Quotation must set forth full, accurate and complete information as required by the Request for Quotation (RFQ) and be returned no later than the date referenced in Paragraph #I-2. All required information must be submitted to be considered responsive and eligible for award.
No contract award shall be made to any vendor listed on the OIG Exclusions List at http://exclusions.org.hhs.gov throughout the duration of the contract.
Contractor must be registered with the System for Award Management (SAM) at www.sam.gov
Invoice Processing Platform (IPP)
In compliance with the Office of Management and Budget (0MB) M-15-19 memorandum "Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing" directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.
IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury's Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.
The IPP website address is: https://www.ipp.gov
If you require assistance registering or IPP account access, please contact the IPP Helpdesk at +1 (555) 000-0000 (M-F 8AM to 6PM ET), or contact@example.gov
Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.
ACCEPTANCE PERIOD: Your quote must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 60 days from the date of receipt by the Government.
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