Foreign Language Translation Services

The Orange County Transportation Authority is seeking qualified consultants to provide foreign language translation services under a five-year time-and-expense contract with a total estimated value of $150,000, running from the effective date in 2026 through September 30, 2031. The solicitation, identified as 250389, was posted on July 21, 2026, with a firm response deadline of August 20, 2026, and requires all submissions through the OpenGov Procurement portal in a hybrid format that combines online form entries with uploaded PDF attachments. The scope includes translation services for Spanish, Vietnamese, Korean, Chinese, and other languages, with pricing structured at fixed hourly rates totaling $150,000 for 1,468 hours of labor across all languages, and no option periods or extended quantities are included. Proposals must demonstrate experience and qualifications through detailed submissions including a firm profile, financial condition, subcontractor information, references, lobbying disclosures, and status of past contracts, all adhering to specified formatting standards such as 12-point font, double spacing, and PDF-only uploads. Evaluation will prioritize qualifications of the firm and staffing and project organization, each weighted at 30 percent, followed by the work plan at 20 percent and cost and price at 20 percent, with a total of 80 percent of the scoring based on non-price factors, reflecting a trade-off award process rather than lowest price technically acceptable. The contract requires strict compliance with Authority procedures, including disclosure of organizational conflicts of interest, adherence to the Code of Conduct, prohibition of lobbying or advocacy during evaluation or performance, and full transparency under the California Public Records Act—meaning pricing, resumes, and subcontractor details are not exempt from public disclosure. Key personnel must be named with resumes and availability confirmed, and any substitution requires prior written approval. Invoices must be submitted monthly in duplicate, electronically to vendorinvoices@octa.net, and include itemized labor hours, rates, progress reports, and certifications. The sole point of contact for all inquiries is Andrew Coppolo, Senior Contract Administrator, and payments will be processed through OCTA’s Accounts Payable office, with insurance certificates directed to a separate third-party provider. No packaging, marking, or FOB terms are specified, and the contract prohibits joint ventures, requiring all submissions to be made by a single prime firm with subcontracts clearly delineated.