Fuel Management Services

Burnet County, Texas, is soliciting sealed bids for Fuel Management and Card Services under solicitation number 26-4090-08, with responses due by May 19, 2026. The solicitation seeks vendors to provide on-site and off-site fuel supply services using a fixed mark-up per gallon over the OPIS Pad 3 Report for regular unleaded and low sulfur diesel fuel, though specific pricing details are left for bidders to submit. Performance is expected to occur at various locations within Burnet County, with the primary point of contact for contractual matters based at 133 E. Jackson, Burnet, TX 78611. The award will be made to the offeror presenting the most advantageous proposal based on overall financial economy, allowing for trade-off evaluation that considers more than just the lowest price. Vendors must comply with a comprehensive set of state-mandated certifications, including those regarding prohibited business with Iran and Sudan, non-discrimination against firearms-related businesses, debarment status, non-collusion, Texas Family Code compliance, and eligibility. All certifications must be completed and signed by authorized representatives, with no pre-filled dates allowed. Required documentation includes a Certificate of Insurance with specified liability thresholds, vendor reference information, and several affidavit forms, all of which must be submitted either physically in sealed envelopes or electronically via email to bids@burnetcountytexas.org by the deadline. The contract term includes a two-year base period with a possible two-year renewal option, but no firm delivery schedule or FOB terms are specified. The County retains broad rights to modify or terminate the contract and requires ongoing compliance with certifications, including immediate notification if a vendor is later found to be in violation of any attested conditions. No specific contracting officer or technical representative details are provided, and while invoicing is to be performed monthly with detailed fuel usage reports, no electronic invoicing system is mandated. The solicitation does not require UEI, CAGE codes, or small business certifications, but does recognize Texas state-level HUB designations under its local policy. All submissions are subject to strict adherence to the submission instructions, and late bids will be rejected without exception.