FY27 Fleet Maintenance Parts

The solicitation for FY27 Fleet Maintenance Parts, identified as FL27-02, is issued by the Ada County Highway District (ACHD) through its Fleet Services Division in Boise, Idaho, with a response deadline of August 5, 2026, at 3:00 PM Pacific Time. The contract is structured as a Firm-Fixed-Price Purchase Agreement with performance expected to commence immediately upon execution and extend through September 30, 2027. Deliveries are F.O.B. Boise, meaning the vendor assumes all transportation costs and risks until goods reach ACHD’s principal facility. The scope includes supplying a wide range of fleet maintenance parts listed in Line Items 1–47, with quantities specified but unit and extended pricing left blank for vendor submission. Vendors must also address monthly on-site costs and a percentage-based parts markup, with all pricing submitted as fixed and non-adjustable throughout the term. Evaluation of proposals will follow a best-value, trade-off methodology prioritizing cost competitiveness across three primary factors: Proposal Cost (33.9%), Parts Mark-Up Costs (25.4%), and Monthly Operation Costs (16.9%), collectively accounting for 76.2% of the scoring. Non-cost factors include Firm History and Experience (6.8%), Firm Qualifications (6.8%), Project Understanding and Approach (8.5%), and Past Performance with ACHD (1.7%), totaling 23.8%. Technical compliance is mandatory, requiring adherence to industry standards such as JIC, SAE, DOT, and OEM equivalents, with fasteners meeting Grade 5 specifications. Proposers must submit key personnel resumes limited to half a page each, a completed Specifications Matrix, warranty disclosures, and a DBE certification status if applicable. ACHD retains final inspection and acceptance authority and requires strict compliance with delivery and reporting protocols, including mandatory use of work orders, real-time inventory tracking, and monthly reporting deadlines. The contract includes unique administrative conditions such as a 30-day transition window, inventory buyback at original cost upon termination, prohibition of freight markups, no cash discounts during evaluation, and a strict prohibition on alternative submission methods—electronic filing through the ACHD eProcurement Portal is the only accepted method. All submissions must include a signature form and affirm compliance with Idaho-specific anti-boycott, government of China, and discrimination prohibitions under state law. No formal FAR clauses are incorporated; contract terms are defined