General Repair and Maintenance of Medium and Heavy Duty Trucks and Equipment 2026

The City of Spokane is soliciting proposals under RFP 6613-26 for the general repair and maintenance of its medium and heavy-duty trucks and equipment. This time-and-material contract, scheduled to begin November 1, 2026, includes an initial one-year term with four optional one-year renewals. The scope of work encompasses comprehensive maintenance, repairs, and other services such as roadside assistance and mobile repairs, all performed according to original equipment manufacturer standards. Award will be tiered among multiple shops, with ranking based on qualifications, price, and proposals. Eligible proposers must be licensed in Washington State, possess at least three years of experience with public or government sector organizations, and demonstrate financial viability. Key requirements include the ability to provide a secure on-site area for vehicles and the capacity to handle vehicle pick-up and delivery. Proposals must be submitted electronically via the ProcureWare portal by September 22, 2026, and will be evaluated blindly, meaning no trademarks or identifying marks may appear outside the cover letter. The contract requires specific insurance coverages, including one million dollars for workers compensation and auto liability, and two million dollars for general liability aggregate. Payment is processed via direct deposit/ACH net thirty days after invoice acceptance. Proposers must submit a comprehensive package consisting of a letter of submittal, technical and management proposals, and a detailed cost proposal using the provided pricing grids and worksheets. All submissions must also include a certification regarding debarment, suspension, and ineligibility.