General Solicitation for Emergency/Disaster Response Goods & Services

Pinellas County’s Invitation to Quote 25-0786-ITQ is an ongoing solicitation for emergency and disaster response goods and services, open for submissions from May 15, 2026, through July 31, 2029, with individual awards capped at $150,000. The County seeks vendors to provide critical support during emergencies, including debris removal, shelter operations, point of distribution services, medical staffing, transportation, generator maintenance, and temporary housing, with performance expected across multiple locations throughout Pinellas County including Clearwater, St. Petersburg, Largo, and Seminole. Vendors must meet mandatory eligibility criteria such as active Florida corporate registration, valid contractor licensing, commercial insurance from carriers rated AM Best VIII or better, and certification of no prohibited lobbying activities. Proposals must be submitted electronically through the OpenGov portal in PDF format, adhering strictly to provided forms without alterations, and cannot be accepted via email, fax, or hard copy. While no formal scoring or weighted evaluation factors are outlined, the award structure allows for item-by-item, group, or aggregate awards, with cost-plus pricing prohibited and indirect costs limited to 10% of total contract value, suggesting a preference for technically acceptable offers at the lowest price. Contractors must comply with federal requirements tied to FEMA grant funding, including adherence to the Davis-Bacon Act, Copeland Anti-Kickback Act, Contract Work Hours and Safety Standards Act, environmental regulations under the Clean Air Act and Federal Water Pollution Control Act, equal employment opportunity obligations under Executive Order 11246, and prohibition on using covered telecommunications equipment or services. Vendors are also required to provide their Unique Entity ID and CAGE code, disclose any use of prohibited equipment, and certify their Small Business Enterprise status if seeking preference. Performance response times are tiered by urgency—ranging from 4–6 hours for critical tasks to 72–96 hours for low-priority requests—with deliveries and services expected at designated PODs, shelters, and county facilities. No specific packaging, marking, or inspection criteria are detailed; acceptance is contingent on compliance with federal, state, and county regulations, and all materials must meet EPA recycled content guidelines. The contract does not specify FOB terms, payment procedures, invoicing systems, or designated COR/COTR personnel, and no option periods or contract extensions are provided. The solicitation emphasizes supplier diversity, transparency, and rapid mobilization capabilities under emergency conditions