Generator Maintenance Services

The 48th Contracting Squadron is conducting market research to identify qualified companies capable of providing backup generator maintenance and routine repair services at RAF Lakenheath and RAF Feltwell in Suffolk, United Kingdom. This sources-sought notice, identified by solicitation number FA558727MR001 and NAICS code 811310, is not a solicitation for bids or a contract award but rather an effort to assess industry capabilities to support approximately 30 to 40 backup generator systems across both installations. Responses are due by 1300 BST on July 7, 2026, and must be submitted electronically via email to the designated points of contact with the subject line “Generator Maintenance SSN Response,” with attachments not exceeding 5MB; physical submissions, brochures, or marketing materials are not accepted, and no reimbursement is provided for response costs. Respondents are required to complete the attached Sources Sought Notice Questionnaire (SSNQ), provide their Unique Entity Identification or CAGE code, confirm SAM registration, and list all relevant accreditations, certifications, insurance, and licenses—particularly those required to operate in the United Kingdom. Technical personnel must be qualified to perform Operations and Maintenance in accordance with manufacturer guidelines, OSHA standards, NFPA 70E, and IEEE C2, with specific expertise in electrical switchgear, control systems, and transfer switches. Maintenance requirements mandate adherence to UFC 3-540-07, particularly Table 8-1, and include periodic preventative maintenance involving the replacement of consumables such as filters, fluids, belts, and hoses within 48 hours of inspection, as well as routine repairs resulting from normal wear and tear. Any supplemental repairs beyond these scope items require a detailed quotation including manufacturer part numbers, catalog pricing, and service descriptions, with approval thresholds set at $10,000 for the Contracting Officer’s Representative and anything above requiring Contracting Officer approval. Monthly maintenance schedules must be submitted ten business days before month-end, and any schedule changes require 48-hour notice to the COR, with only the Contracting Officer and COR authorized to request or reschedule maintenance. Performance must comply with environmental regulations including 40 CFR Parts 60 and 63, the Clean Water Act, and RCRA, while also meeting UFC standards for electrical safety and power distribution. Quality assessment requires tracking monthly metrics such as plant reliability, corrective maintenance backlog, safety records, environmental